[00:00:03]
>> GOOD EVENING. I'M CALLING THE CITY COUNCIL MEETING OF NOVEMBER 18, 2025 TO ORDER.
[CALL TO ORDER ]
IT IS 5:30 P.M. AT THIS TIME, I WILL ASK MISS HALL, DO I HAVE A QUORUM?>> AT THIS TIME, WE WILL GO TO THE WORKSHOP AND ON THE WORKSHOP,
[WORKSHOP]
THE FIRST THING WE ARE GOING TO ADDRESS IS MINUTES AND THEN WE WILL GO TO THE AGENDA AND AGENDA PACKET, AND IF TIME WE'LL THEN GO TO CITY PROTOCOLS.AS I'M SURE MOST OF YOU ARE AWARE, DIFFERENT CITIES DO THEIR MINUTES DIFFERENTLY.
THERE ARE SEVERAL WAYS WE CAN DO MINUTES.
KATHERINE IS GOING TO HAVE TO ADVISE US ON THE LEGAL REQUIREMENTS OF MINUTES.
I KNOW SOME CITIES ONLY DO THE MOTION, THE EXACT WORDING OF THE MOTION AND WHAT THE MOTION DECISION IS, AND THAT'S ALL THEY DO.
OTHER CITIES WILL DO ALMOST THE ENTIRE TRANSCRIPT VERBATIM FOR MINUTES.
WE ARE IN THE MIDDLE RIGHT NOW, AND OUR STAFF DOESN'T REALLY KNOW WHAT IT IS COUNCIL WOULD LIKE AND THEY WOULD LIKE SOME GUIDANCE ON WHAT DO YOU WANT IN THE MINUTES SO WHO WOULD LIKE TO LEAD OFF WITH ANY COMMENTS?
>> WELL, MAYOR, COUNSEL, IF YOU'RE OKAY WITH IT, I'LL JUST TALK A LITTLE BIT ABOUT THE EXAMPLES IN FRONT OF YOU.
WE'VE GOT AN EXAMPLE FROM A RECENT COUNCIL MEETING BACK IN APRIL WHERE WE HAD PUBLIC COMMENTS AND OUR CITY SECRETARY PUT THOSE COMMENTS INTO A BRIEF NARRATIVE DESCRIPTION.
THEN WE'VE GOT SOMETHING SIMILAR FROM THE CITY OF PRINCETON WHERE THEY HAD THEIR PUBLIC APPEARANCE OR THEIR PUBLIC COMMENT SECTION.
THEY REALLY JUST LISTED OUT THE NAMES OF THOSE WHO PRESENTED.
NOW, WE COULD GO AS BRIEF AS THE CITY OF PRINCETON DID IN THIS INSTANCE, OR WE COULD POTENTIALLY ADD TO IT AS JUST A TOPIC.
OF COURSE, THE DETAIL AND THE VERSIONS WE'VE BEEN DOING ADDS A LITTLE BIT MORE TO POTENTIAL MISINTERPRETATIONS.
WE HAD AN EXAMPLE OF THAT HERE RECENTLY.
ANOTHER OPTION WOULD BE TO SPLIT THE DIFFERENCE AND PUT IN THE NAMES ALONG WITH THE TOPICS OR THE ITEMS THEY SPOKE ON.
ESSENTIALLY, WHAT WE'RE ASKING FOR IS JUST A LITTLE BIT MORE DIRECTION AT THE STAFF LEVEL.
OBVIOUSLY, ONE IS A LITTLE BIT EASIER FOR US TO HANDLE.
KATHERINE, DID YOU HAVE ANY COMMENTS ON THE LEGAL ASPECTS OF THIS?
>> THERE'S NO LEGAL REQUIREMENT THAT THE MINUTES INCLUDE ANY SUMMARY.
BASICALLY, SO IF YOU HAVE QUESTIONS ABOUT WHAT THE MINUTES HAVE TO INCLUDE I CAN CERTAINLY PROVIDE WHAT'S REQUIRED BY THE LAW ON THAT.
>> I GUESS THE FIRST QUESTION IS, DO WE WANT TO INCLUDE PUBLIC COMMENTS IN THE MINUTES? MISS BOT.
>> I AGREE THAT WHEN WE SUMMARIZE WHAT THE PUBLIC IS SAYING, THAT THERE IS A HUGE PROBLEM IN ROOM FOR INTERPRETATION ISSUES.
UNLESS YOU ARE TYPING WORD FOR WORD WHAT THEY'RE SAYING, I THINK IT'S TOO MUCH ON OUR CITY SECRETARY TO ABSORB AND HOW THEY'RE PORTRAYING THAT SO I WOULD BE IN FAVOR OF JUST LISTING IF THEY SPOKE THE PERSON'S NAME, AND I WOULDN'T BE OPPOSED TO JUST SAYING WHICH ITEM IF IT WAS SPECIFIC TO SOMETHING ON THE AGENDA.
THAT THEY SPOKE ON, BUT I WOULD NOT EVEN INTERPRET IF THEY WERE FOR OR AGAINST OR ANYTHING LIKE THAT JUST BECAUSE THERE IS SO MUCH ROOM FOR MISHANDLING OF THAT.
I THINK AS SIMPLE AS SIMPLE COULD BE WITH PUBLIC COMMENTS.
IF THEY REALLY WANT THOSE DETAILS INCLUDED, I THINK WE SHOULD ENCOURAGE OUR RESIDENTS TO PUT THEIR COMMENTS IN WRITING.
THAT WOULD BE ATTACHED TO THE MINUTES.
BUT THERE IS NO INTERPRETATION PROBLEMS THEN IF WE HAVE THAT.
>> I AGREE WITH THAT. AS MUCH AS IT SEEMS LIKE IT'D BE NICE TO BE ABLE TO LIST SO AND SO SPOKE IN FAVOR OR SOMEBODY ELSE SPOKE AGAINST SOMETHING.
IT'S REALLY HARD TO INTERPRET IT.
SOME PEOPLE MAY SPEAK REALLY ON BOTH SIDES OF AN ISSUE.
THEY MAY LIKE IT GENERALLY, BUT DISLIKE ONE PARTICULAR ASPECT OF IT.
I THINK UNLESS WE'RE GOING TO PUT DOWN A VERBATIM TRANSCRIPT OF WHAT THEY SAY, THEN IT'S GOING TO BE US INTERPRETING IT, WHICH PROBABLY IS A DY THING TO DO.
I WOULD JUST LIST THE PERSON THAT SPOKE THE TOPIC OR TOPICS ON WHICH THEY SPOKE AND ANYTHING THAT THEY SUBMITTED IN WRITING SHOULD BE INCLUDED WITH THE MINUTES.
OTHER THAN THAT, ANYONE CAN GO TO
[00:05:02]
THE WEBSITE AND WATCH IF THEY WANT TO KNOW EXACTLY WHAT WAS SAID.>> MISS HUBERT, DID YOU HAVE SOMETHING?
>> I'LL AGREE WITH THAT. IN FACT, I'LL SAY THAT IN THE PAST, I'VE HAD SOME OF MY COMMENTS MISINTERPRETED SLIGHTLY IN THE SUMMARY.
I DON'T THINK ANY OF US CAN GET IN SOMEBODY ELSE'S HEAD AND KNOW EXACTLY WHAT THEY MEAN TO SAY.
MR. [INAUDIBLE] DID YOU HAVE COMMENT?
>> I WAS SATISFIED THREE PEOPLE AGO. I AGREED WITH EVERYONE.
>> WELL, I THINK WE'VE TAKEN CARE OF THAT PART OF THE MINUTES SO THAT'S EXCELLENT.
PATTY, ARE YOU COMFORTABLE WITH THAT? NOW, LET'S TALK ABOUT WHAT DO WE WANT IN THE MINUTES OTHER THAN THE PUBLIC COMMENTS? DO WE WANT THEM TO BE VERY DETAILED? DO WE WANT THEM TO BE JUST THE MOTION? WHAT IS IT THAT WE WANT? MR. BARN.
>> I AM A LITTLE BIT MORE IN THIS CASE IN BETWEEN BECAUSE THE COUNCIL MEMBERS WILL HAVE THE OPPORTUNITY TO REVIEW AND FIX ANY MISINTERPRETATIONS OF THEIR COMMENTS.
>> IF I UNDERSTAND YOU RIGHT, YOU'RE THINKING THAT WE SHOULD STATE RECAP THE POSITION THAT THE COUNCIL MEMBER TOOK ON AN ISSUE, AND THAT COUNCIL MEMBER WOULD THEN HAVE AN OPPORTUNITY TO REVIEW THE WAY IT WAS WORDED SO THAT THEY COULD CORRECT IT IF IT'S MISINTERPRETED IN ANY WAY.
I TEND TO AGREE WITH THAT. I THINK AS ELECTED OFFICIALS, WE'RE GOING TO NEED TO TAKE SOME POSITIONS ON SOME ISSUES AND EVEN IF WE DO WHAT I SAID EARLIER, IF WE SPEAK BOTH IN FAVOR AND AGAINST SOME ASPECTS OF A PARTICULAR ISSUE WE'RE DISCUSSING, WE PROBABLY NEED TO HAVE THAT CAPTURED IN SOME WAY OR ANOTHER.
AT A MINIMUM, WE SHOULD HAVE OUR VOTE, WHICH WAY WE CAST THE VOTE, AND I REALLY THINK THAT'S THE ABSOLUTE BARE MINIMUM. WE SHOULD RECORD THAT.
BUT IF WE CAN MAKE BRIEF SUMMARIES OF THE POSITION A COUNCIL PERSON TOOK AND WHY, THAT WOULD BE USEFUL.
NOW, THAT SAID HOW EASY IS IT TO SIT TO PUT IN THE MINUTES, WHAT I JUST SAID? IT'S GOING TO BE CHALLENGING.
>> WELL, SOMETIMES WE DON'T SPEAK AT ALL.
HERE'S THE MOTION, WE VOTE ON IT, AND WE MOVE ON AND HOW DO WE CAPTURE ANYTHING OTHER THAN THE MOTION IN THE VOTE, MR. SHAWN?
>> I AGREE THAT THAT'S THE DIFFICULT PART.
I THINK I ALWAYS GO BACK TO OUR REFERENCES THE RECORDED VIDEO.
WE HAVE AN ARCHIVE OF THE RECORDED VIDEO.
MAYBE WE CAN PROVIDE A TIMESTAMP FOR THE DISCUSSION FOR SOMEONE'S REVIEW RATHER THAN TO MANUALLY TYPE IT OUT.
I THINK YOU CAN PROVIDE A SUMMARY OF HERE'S THE TOPIC DISCUSSED, HERE WAS THE VOTE, WHICH WAY IT WENT AND THEN FOR FURTHER REVIEW OF INDIVIDUAL COUNCIL MEMBER REPRESENTATION, GO TO 27 MINUTES AND 19 SECONDS.
ONE THING I WOULD LIKE TO ADD I'M ACTUALLY LOOKING AT THE FIRST OF THE MINUTES WE'RE GOING TO BE APPROVING OR NOT APPROVING AND I LIKE THE WAY THAT THEY'RE DONE.
ALSO ONE OF THE THINGS THAT ALSO INCLUDES IS DIRECTION TO STAFF.
ONE IN PARTICULAR WAS COUNCIL MEMBER APPOINTMENTS AND THAT WE WANTED TO HAVE THIS DONE ON THIS DATE SO WE COULD DO INTERVIEWS AND SO I THINK ANY OF THAT SHOULD BE INCLUDED IN THERE AS WELL.
>> WHAT I HAVE SO FAR IS WE WOULD INCLUDE ANY MOTION, IN ANY VOTE ON THE MOTION, A BRIEF SUMMARY OF POSITIONS, IF THEY'RE GIVEN AND ANY INSTRUCTION OR DIRECTION TO STAFF. MISS [INAUDIBLE]
>> I AM IN FAVOR OF GOING MORE SIMPLISTIC.
I THINK DARRYL HAD A GOOD POINT ABOUT GOING BACK TO THE VIDEO.
SHOULD WE REALLY NEED TO LOOK FOR A DISCUSSION SO I DON'T REALLY KNOW THAT I NEED TO SEE WHERE EACH COUNCIL MEMBER STOOD ON IT BECAUSE AGAIN, WE GO BACK AND FORTH,
[00:10:01]
OR WE MIGHT HAVE TWO DIFFERENT POINTS THAT WE'RE TRYING TO MAKE.I THINK THAT'S A LOT OF INTERPRETATION FOR SOMEONE TO HAVE TO PICK UP ALL OF THAT.
I WOULD LIKE TO SEE IT AS SIMPLE AS WE COULD WITH JUST THE THREE THINGS BESIDES THE SUMMARY BECAUSE THE SUMMARY CAN GET MESSY.
>> WHEN WE'RE TALKING ABOUT A BRIEF SUMMARY, DO WE WANT THAT TO BE OF THE ISSUE, OR DO WE WANT IT TO BE A BRIEF SUMMARY OF POSITION? WHAT I'M HEARING, YOU'RE SAYING IS NOT OF THE POSITION. GO AHEAD.
>> YEAH, I THINK IT'S PRETTY WELL, I DON'T WANT TO SIMPLIFY IT.
USUALLY, IT'S STRAIGHTFORWARD TO CHARACTERIZE THE ISSUE.
WE HAVE SOME NOMENCLATURE FOR DESCRIBING THE ISSUE TYPICALLY FOR SOMETHING THAT RECEIVES IN MOTION AND I THINK THOSE ARE VERY DIRECT THINGS THAT DO NOT NEED INTERPRETATION ON THE RECORDER BEING PETTY, I THINK 99.9% OF THE TIME.
THAT'S A PRETTY BIG PRESSURE TO PUT ON SOMEONE IS TO CONDENSE AND CHARACTERIZE SOMEONE'S OPINION AND I THINK IT PROVIDES A VERY DIRECT AND TRANSPARENT MEANS FOR THE COMMUNITY TO INTERACT WITH THESE NOTES.
>> THE MORE I SIT HERE AND THINK ABOUT IT, AND THIS IS A WORK IN PROGRESS.
I GUESS THAT'S WHY IT'S CALLED A WORKSHOP.
EVEN WHAT I SAID EARLIER ABOUT COUNCIL MEMBERS OPINIONS TRYING TO BE CAPTURED.
I THINK IT'S REALLY GOING TO BE DIFFICULT TO DO THAT.
I WAS REALIZING THAT MORE AS I GOT TO THE END OF WHAT I WAS SAYING A MINUTE AGO AND THOUGHT, HOW DO YOU CAPTURE WHAT I JUST SAID? I DO LIKE THE IDEA OF THE TOPIC BEING DESCRIBED AND IF THERE'S SOME DISCUSSION ABOUT THE TOPIC THAT MIGHT EXPLAIN WHY WE'RE TAKING A VOTE.
I THINK WE'RE GOING TO VOTE LATER ON WHO WE WANT TO NOMINATE TO THE COLLIN COUNTY APPRAISAL BOARD.
WE'VE HAD PREVIOUS DISCUSSIONS ABOUT NOMINATING JERRY.
WE KNOW JERRY, WE KNOW HIS POSITIONS.
WE ALL VOTED TO MAKE HIM THE NOMINEE THAT WE PUT ON THERE SO NOW IT WOULD PROBABLY MAKE SENSE THAT WE VOTED TO MAKE HIM A NOMINEE FOR IT.
WE WOULD VOTE TO ACTUALLY MAKE HIM A BOARD MEMBER NOW.
ACTUALLY, WHEN WE GET READY TO VOTE ON THAT TONIGHT, EVEN THOUGH I'VE BEEN VERY SUPPORTIVE OF JERRY AND DID EVERYTHING I JUST SAID, I'M NOT GOING TO RECOMMEND THAT WE VOTE ON HIM BECAUSE JERRY HAS WITHDRAWN HIS INTEREST IN THE JOB SO I THINK IT'S GOING TO MAKE SENSE WHEN WE VOTE TONIGHT THAT WE EXPLAIN THAT EVEN THOUGH WE NOMINATED JERRY, WE'RE NOT GOING TO VOTE FOR HIM BECAUSE HE WITHDREW BECAUSE HE DIDN'T FIND ENOUGH SUPPORT WITH THE OTHER VOTING PARTIES IN THE COUNTY TO STAY IN CONTENTION.
>> COULD THAT BE A PART OF THE MOTION.
I WOULD LIKE TO MAKE A MOTION FOR BLAH, BLAH BECAUSE MR. TARTINA HAS WITHDRAWN.
THIS IS JUST MINUTES, HOW DO YOU WANT THEM? MISS ALBERT.
>> I THINK GENERALLY SPEAKING, THE AGENDA ITEM GIVES ENOUGH CONTEXT.
I WOULD JUST SAY IF THERE'S EVER AN INSTANCE WHERE IT'S NOT CLEAR WHAT THE AGENDA ITEM IS ASKING FOR, THEN ADD A LITTLE EXTRA CONTEXT.
>> KATHERINE, DO YOU HAVE COMMENTS ON THAT? ANY LEGALITIES WE SHOULD BE AWARE OF?
>> NO. BUT COUNCIL MEMBER HALBERTS POINT ABOUT THE LANGUAGE OF THE POSTING BEING SUFFICIENT.
THAT IS SOMETHING THAT I ANTICIPATE BEING DISCUSSED WHEN YOU TALK ABOUT THE AGENDA, AND WHETHER WE'RE GOING TO CONTINUE TO USE BASICALLY THE ORDINANCE OR THE RESOLUTION CAPTION AS WE HAVE BEEN, OR IF YOU'D PREFER TO GO TO MORE OF A PLAIN POSTING LANGUAGE, WHICH I THINK WOULD IMPACT THAT AS WELL.
>> PATTY, DO YOU SEE ANY OF THIS AS BEING A PROBLEM FOR YOU?
>> DO YOU SEE ANY CHALLENGES AS FAR AS YOUR TIME OR YOUR BANDWIDTH TO BE ABLE TO MANAGE OUR REQUEST?
>> CAN YOU GO OVER ONE MORE TIMELY WHAT YOU WROTE DOWN AS FAR AS WHAT WE WERE REQUIRING?
[00:15:03]
>> WHAT I WROTE DOWN IS MOTION, THE VOTE ON THE MOTION, A BRIEF SUMMARY OF THE ISSUE IF IT'S UNCLEAR, ANY INSTRUCTIONS OR DIRECTION GIVEN BY COUNSEL, FOR EXAMPLE, THE STAFF, AND A REFERENCE IF NEEDED TO GO BACK TO THE VIDEO.
I'M NOT REAL SURE THAT THAT WOULD BE AN EASY THING TO DO.
I'VE GOT SOME CONCERN ON THAT.
>> I'M A LEARNER. IT DEPENDS ON HOW THE NOTES ARE RECORDED.
IF THE NOTES ARE RECORDED IN REAL TIME, LIKE RIGHT NOW OR THEY'RE RECORDED, AND YOU TAKE THE NOTES AFTERWARDS.
IF THE NOTES ARE GENERALLY TAKEN HERE, THEN YES, IT'S A BURDEN TO GO BACK AND TRY TO FIND WHERE IN THE VIDEO THEY OCCUR.
WHEN YOU GO TO THE VIDEO, IT'S BROKEN UP INTO CHAPTERS BY ITEM ALREADY.
WE DON'T NEED TO PUT ANYTHING IN THE NOTES.
THE VIDEO HAS CHAPTERS TO IT WITH ALL THE TIME STAMPS.
>> WE JUST AS A POINT OF SIMPLIFICATION, WE COULD ALWAYS SAY, GO TO SECTION SUCH AND SUCH ON THE VIDEO BECAUSE IT IS BROKEN UP INTO ITEMS OF INTEREST OR THE ACTUAL AGENDA ITEMS.
>> COMMENT YOU JUST MADE, FIRST OF ALL.
IF WE THINK WE MIGHT WANT TO PUT IN THERE, WHERE IN THE VIDEO IT WOULD BE, IS THAT GOING TO REQUIRE PATTY TO GO BACK AND LOOK AT THE VIDEO AND GET A TIMESTAMP, WHICH I THINK WOULD BE VERY BURDENSOME ON HER TO TRY TO DO THAT.
I WOULD NOT WANT TO TRY TO PUT THAT BURDEN ON HER.
THE MORE I SIT HERE AND THINK ABOUT THE PURPOSE OF MINUTES AND THE PERSON WHO'S GOING TO BE DRAFTING THESE MINUTES, I THINK THE SIMPLER THE BETTER SO THAT PATTY CAN GET THEM PRODUCED AND OUT.
I GUESS, TO SOME EXTENT, THE CITIZENS ARE GOING TO HAVE TO TAKE A LITTLE BIT OF THEIR OWN RESPONSIBILITY TO LOOK UP THE LOCATION ON THE VIDEO FOR IT.
ONE POINT I WAS GOING TO MENTION BEFORE THAT, THOUGH, IS JUST FOR THE SAKE OF CLARITY, WHEN YOU SAID RECORD THE VOTE, I THINK WE SHOULD RECORD THE VOTE BY PERSON.
NOT JUST SAY IT WAS THREE IN FAVOR, TWO AGAINST.
WE NEED TO RECORD HOW THE VOTE FELL BY COUNCILMEMBER.
I THINK THAT'S AN APPROPRIATE DETAIL TO PROVIDE FOR OUR CITIZENS.
>> PATTY, WOULD YOU COME UP TO THE MICROPHONE, PLEASE, I'M SORRY.
I'M HAVING A HARD TIME HEARING YOU.
>> ON THE VOTE, WE USUALLY DO THAT AND WE BREAK IT DOWN IF IT'S AN ABSTENTION SO THAT WE HAVE FOUR AGAINST AN ABSTENTION OR WHATEVER THE CASE IS.
BUT IF WE'RE ALL VOTING FOR IT, I DON'T NORMALLY PUT THEIR NAMES IN THERE, BUT THAT'S NOT THAT DIFFICULT.
>> I DON'T THINK WE NEED TO DO A RECORD VOTE ON EVERYTHING.
BUT IF WE HAVE A VOTE THAT'S THREE, TWO OR SOMETHING, OTHER THAN UNANIMOUS, THEN PATTY HAS ALWAYS CAPTURED THAT IN TERMS OF HALBERT, BARRON, PILGRIM VOTED FOR AND SHARPE AND BOGDAN VOTED AGAINST.
>> NOW MY FORMER CITY, WE DID ROLL CALL VOTE EVERY ONE.
BUT THAT DOESN'T TAKE VERY LONG.
THAT'S JUST A MATTER OF CALLING THE NAMES.
>> WE DO ROLL CALL ON THE TAX AND THE BUDGET.
>> WE ROLL CALL VOTED ON EVERYTHING.
BUT THAT'S JUST DIFFERENT CITY.
>> I WAS JUST LOOKING AT THE MINUTES AGAIN, AND THE ONLY ONE OF THIS THAT WAS NOT UNANIMOUS, IT DOES BREAK IT OUT LIKE THAT.
COUNCILMEMBER PILGRIM SECONDED, BOGDAN AND SHARPE AND THEN HALBERT AND BARRON AGAINST.
>> I KNEW WE HAD BEEN DOING THEM LIKE THAT.
I JUST WANTED TO SAY THAT FOR THE SAKE OF CLARITY, THAT WE WEREN'T GOING TO CHANGE TO A PROCESS WHERE ALL WE DID WAS SAY THREE, TWO OR FOUR, ONE.
ANYTIME IT'S NOT UNANIMOUS, WE NEED TO NAME THE PEOPLE WHO VOTED IN EACH DIRECTION WITHOUT DOING A ROLL CALL VOTE.
>> I'M HEARING FROM YOU ALL THAT YOU WANT TO GO BACK TO THE VIDEO OFF.
I THINK AT THE BEGINNING OF THE MINUTES, WE COULD ALWAYS PUT SOMETHING TO THE EFFECT.
IF YOU WANT TO SEE THE ENTIRE THING, GO TO VIDEO 11-18-25 SO A PERSON WOULD KNOW THAT THE ENTIRE THING IS THERE.
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PATTY'S GETTING UP SO SHE'S GOING TO COME CORRECT ME.>> I WAS JUST GOING TO SAY, IF YOU WANT THEM IN THERE SOMEWHERE, BY THE TIME I GET THE MINUTES OUT, THEY USUALLY HAVE BEEN POSTED.
IF WE WANT TO TRY PUTTING A LINK IN THERE SO THAT IT'S EASY TO DO THAT, THOSE THINGS TAKE A LITTLE TIME, BUT I'M JUST CONCERNED ABOUT SUMMARIZING.
I JUST WANT TO MAKE SURE AND IT MAY TAKE A LITTLE PRACTICE TO GET WHAT IT IS AND MAKE SURE THAT I'M GETTING SOMEBODY TO REVIEW THEM TO MAKE SURE THAT I'M SUMMARIZING UNTIL I GET IT DOWN WHAT IT IS THAT YOU WANT EXACTLY.
>> I THINK IF YOU COULD PUT A LINK TO THE VIDEO IN THE MINUTES, THAT WOULD BE HELPFUL.
>> I COME UP WITH A SECTION AT THE BOTTOM OR THE TOP OR SOMETHING.
I'LL WORK WITH KATHERINE MAYBE AND SEE WHERE THE BEST PLACE FOR IT IS.
BUT BY THE TIME THE MINUTES ARE OUT, WE USUALLY HAVE THOSE AND WE CAN PUT THOSE LINKS IN THERE SO YOU COULD CLICK ON IT OR THE RESIDENTS CAN.
ANYTHING WE CAN DO TO DRIVE THE CITIZENS TO THE WEBSITE AND TO BE ABLE TO KNOW THAT THEY CAN WATCH THIS FROM HOME, I LOVE.
THE OTHER THING IS WHAT I WAS THINKING AS FAR AS SUMMARIZE WAS RESTORE THE GRASSLAND, ALSO KNOWN AS OWNED BY HAVENS, WHATEVER, SO THEY KNOW THAT THIS IS WHAT THAT WEIRD THING MEANS.
NOT A WHOLE SUMMARY, JUST A LITTLE BRIEF LIKE THIS IS THAT PROPERTY.
>> WHEN I KNOW IT, I DO INCLUDE IT.
BUT SOMETIMES I'M NOT INVOLVED AS MUCH AND SOMETIMES I JUST DON'T.
BUT MAYBE THAT'S JUST A MATTER OF MAYBE SOMEBODY REVIEWING THEM BEFORE THEY GET ON THE AGENDA BECAUSE THEY KNOW MORE THAN I DO.
>> TO KATHERINE'S POINT, WE MAY SOLVE FOR THAT HERE IN A MINUTE WHERE WE'RE NOT DOING THE ORDINANCE LANGUAGE, WE MIGHT DO MORE UNDERSTANDABLE.
I DON'T KNOW. BUT YOUR FEEDBACK IS IMPORTANT.
>> BUT JUST KNOW IT MIGHT BE A LITTLE BIT OF A WORK IN PROGRESS THAT I'LL DO THE BEST I CAN AND THEN WE HAVE TO TWEAK IT A LITTLE BIT, BUT WE'LL GET THERE.
>> I HAVE A QUESTION FOR MY FELLOW COUNCILMEMBER.
SHOULD WE LIST WHETHER THERE WAS DISCUSSION OR NO DISCUSSION? NOT ANY OF THE CONTENT OF DISCUSSION, BUT JUST DISCUSSION, NO DISCUSSION. YOU DON'T THINK SO?
>> I'M A LITTLE CONFUSED AS FAR AS THE SUMMARY GOES.
I THINK WE HAD KIND OF DISCUSSED HAVING JUST THE AGENDA TOPIC BEING THE SUMMARY VERSUS ACTUALLY WRITING A SUMMARY.
>> WHAT I WROTE DOWN WAS A BRIEF SUMMARY ON THE ISSUE IF IT'S UNCLEAR.
IF IT'S UNCLEAR FROM THE AGENDA ITEM, AND WE'RE GOING TO TALK ABOUT AGENDA ITEM.
>> WELL, MAYBE WAIT TILL THAT COMES UP.
>> I'M GOING TO GO AHEAD AND MOVE TO THE AGENDA ITEMS BECAUSE THESE ARE ACTUALLY RELATED.
KATHERINE, IF YOU WILL GO OVER THE NOTICE ON THE AGENDA ITEMS ON WHY SOME OF THEM HAVE TO BE WORDED THE WAY THEY ARE.
>> SOME OF THEM GENERALLY ON PUBLIC HEARINGS, DO HAVE TO HAVE THAT SPECIFIC LANGUAGE ON IT.
YOU COULD ALSO HAVE, WHICH WOULD BE A LONGER AGENDA YOU COULD HAVE A PLAIN LANGUAGE PLUS THAT.
WHEN I LOOK AT OUR POSTINGS AND IT WAS REALLY WHEN I WAS LOOKING AT THE MINUTES AND YOU SEE THE LANGUAGE BACK IN THERE AND YOU THINK ABOUT THERE'S A LOT OF LANGUAGE IN THERE THAT AFTER A WHILE, I THINK IT'S HARD TO READ BECAUSE THERE'S SO MANY WORDS.
I STARTED THINKING ABOUT THAT AND THERE ARE CITIES WHO HAVE MUCH MORE PLAIN LANGUAGE IN THEIR POSTING.
IT'S ALWAYS SAFE TO DO WHAT WE DO, WHICH IS BASICALLY TRACK THE LANGUAGE OF THE ORDINANCE GENERALLY OF THE CAPTION.
THAT'S CERTAINLY A SAFE WAY TO DO IT, BUT WE COULD HAVE PLAINER LANGUAGE, WHICH IN SOME CASES, I THINK WOULD BE SHORTER, MORE EASILY UNDERSTOOD.
>> NO, SOMETIMES OUR RESIDENTS HAVE A LITTLE BIT OF TROUBLE WHEN WE HAVE CONSIDERATION AND/OR ANY DISCUSSION ON RESOLUTION NUMBER 2025-8-3-4 PERIOD.
THEY'RE ALL, WHAT IS THAT? THEN IT IS NOT LISTED ON OUR WEBSITE BECAUSE THAT'S WHAT WE'RE GOING ON THAT NIGHT.
IT'S NOT THERE FOR THEM TO LOOK UP WHAT THAT PARTICULAR RESOLUTION IS.
[00:25:08]
I HEAR WHAT YOU'RE SAYING THAT THAT MAY NEED TO BE DESCRIBED OUT A LITTLE BIT.>> I REALLY LIKE THE IDEA OF HAVING SOME PLAIN LANGUAGE IN THERE.
I THINK THAT'S HELPFUL TO OUR CITIZENS.
I'M ALWAYS IN FAVOR OF DOING WHAT WE CAN TO HELP TRANSPARENCY SO OUR CITIZENS KNOW WHAT ISSUES WE'RE CONSIDERING.
I THINK A LITTLE BIT OF PLAIN LANGUAGE WOULD BE HELPFUL.
THE OTHER THING TOO IS, I'LL JUST TELL YOU MY OWN EXPERIENCE.
THE FIRST TIME I EVER WATCHED A TCQ HEARING, AND IT WAS ON A TOPIC THAT WE'RE ALL WAY TOO FAMILIAR WITH.
WHEN THEY TOOK A VOTE ON IT, IT BOTHERED ME THE WAY THEY TOOK THE VOTE BECAUSE THEY SAID, NOW WE'RE GOING TO TAKE A VOTE AND ONE OF THE COMMISSIONERS READ A MOTION VERBATIM OFF OF A PIECE OF PAPER, WHICH WE'VE DONE THAT SOME HERE.
BUT IT CAME ACROSS AS THOUGH THEY HAD THEIR MIND MADE UP ON THIS BEFORE THEY EVER EVEN CONSIDERED IT, BECAUSE THEY CAME TO THE TABLE WITH THIS FORMALLY WRITTEN MOTION TO APPROVE.
NOW, I GUESS I'VE SINCE LEARNED FROM BEING A PART OF THIS PROCESS THAT THAT IN SOME WAYS IS AN EFFICIENT WAY TO TAKE A VOTE TO COME AND BE PREPARED WITH IT ALREADY WRITTEN IN ADVANCE, SO YOU KNOW EXACTLY WHAT YOU'RE MAKING A MOTION ON.
BUT ALL OF THAT IS WHAT MAKES ME BELIEVE WHEN WE CAN PUT IN SOME PLAIN LANGUAGE SUMMARY FOR THE TOPIC THAT HELPS PEOPLE.
MAYBE WE SHOULD KNOW THE FACT THAT A MOTION IS DRAFTED A CERTAIN WAY AHEAD OF TIME DOESN'T MEAN WE DECIDED AHEAD OF TIME HOW TO VOTE ON IT.
WE JUST DECIDED AHEAD OF TIME HOW TO WORD IT PROPERLY REGARDLESS OF WHETHER WE VOTED UP OR DOWN.
I DON'T KNOW HOW WOULD WE PUT THAT.
>> THE PLAIN LANGUAGE SUMMARY?
>> WHEN YOU'RE TALKING ABOUT A MOTION LIKE THAT, AND YOU SAY, I CAME TO THE MEETING WITH THE MOTION.
WHERE WOULD YOU PUT THAT LANGUAGE? OR WOULD YOU? MAYBE I MISUNDERSTOOD.
>> NOW, I'M JUST SAYING THAT [INAUDIBLE] GIVES ME OR SOME LANGUAGE SUMMARY AT THE BEGINNING.
>> WITH PREVIOUS EXPERIENCE ON COUNSEL, WE'VE HAD THAT THERE ARE CERTAIN SITUATIONS WHERE THERE'S VERY SPECIFIC RANK LANGUAGE THAT WE NEED.
IN PREVIOUS CITIES WE'VE HAD WHERE THEY WILL LITERALLY TYPE OUT TWO DIFFERENT MOTIONS AND YOU GET TO CHOOSE WHICH ONE YOU WANT TO DO WHEN THERE'S SPECIFIC LANGUAGE THAT IS REQUIRED.
THOSE WOULD COME OUT IN COUNCIL PACKETS THAT DON'T PERTAIN SOMETIMES TO THE PUBLIC AS FAR AS PRIVY INFORMATION FROM THE ATTORNEY.
THAT WOULD BE AN INSTANCE ON HOW YOU WOULD GO ABOUT USING THAT.
BUT I THINK THE WAY THAT OUR MINUTES HAVE BEEN WRITTEN, IN THE INDIVIDUAL CONSIDERATION ITEMS IT'LL SAY THE RESOLUTION NUMBER, BUT IT ALSO SAYS IT'S MAKING APPOINTMENTS TO THE PLANNING AND ZONING COMMISSION.
I THINK WE HAVE A LITTLE BIT OF THAT NOW THE WAY IT IS, AND I DO APPRECIATE AND I THINK IT'S ADEQUATE THE WAY IT'S WRITTEN CURRENTLY.
I THINK THEY'VE BEEN WRITTEN WELL.
I THINK THERE'S NOTHING REALLY TOO OFTEN THAT WE SEE WHERE IT'S JUST A RESOLUTION NUMBER AND NOT REALLY WHAT IT'S ABOUT.
I THINK WE'VE DONE A LITTLE BIT OF HYBRID ALREADY AND I LIKE THAT.
>> I WAS JUST GOING TO SAY, IN PARTICULAR, LIKE THE BUDGET WHEN WE PASS IT, A LOT OF TIMES GRANT WILL HAVE AND WE'VE BEEN DOING THAT FOR YEARS.
WE WOULD GIVE A SUGGESTION AS TO THE PROPER WORDING JUST TO MAKE IT EASIER, AND THAT'S USUALLY WHAT I TRY TO CAPTURE IN THE MINUTES AS WELL.
>> AS I'M GOING BACK, SCROLLING UP AND DOWN.
MOST OF OUR ORDINANCES HAVE A TITLE, SO WE UNDERSTAND WHAT THEY ARE I THINK AS LONG AS THAT'S CLEAR, WE'RE GOOD.
>> WELL, MY EXPERIENCE OVER THE YEARS, I'D SAY 80, 90% OF THE ITEMS, WHAT WE HAVE THERE IS PERFECTLY UNDERSTANDABLE.
NOW, SOMETIMES THERE'LL BE SOME ODD ONES.
THIS AGENDA WE'RE LOOKING AT TONIGHT, EVERYTHING IS CRYSTAL CLEAR JUST FROM READING IT.
BUT AN EXAMPLE OF ONE THAT'S NOT CLEAR TO THE PUBLIC, FOR EXAMPLE, IS WHEN WE'RE DOING THAT ENCORE STEERING COMMITTEE STUFF.
MOST OF THE PEOPLE SEEING THAT HAVE NO CLUE WHAT THAT'S ABOUT.
THAT WOULD BE AN EXAMPLE WHERE WE MIGHT WANT TO ADD AN EXPLANATION ABOUT WHAT WE'RE DOING THERE.
>> DO YOU THINK THAT THE SUMMARY PAGE THAT WE HAVE COULD BE A PLACE FOR THAT?
[00:30:05]
I MEAN, I THINK WE'VE HAD IN OUR PACKETS THAT HAVE THE SUMMARY PAGE THAT GIVES A LITTLE BIT OF SUMMARY THERE.THAT WOULD BE A GOOD PLACE TO PUT IT INSTEAD OF ACTUALLY ON THE AGENDA.
IT'S IN THE BACKUP TO THE PACKET THAT WE CAN EXPLAIN IF THERE'S SOMETHING LIKE THAT STEERING COMMITTEE.
>> CAN I RESPOND? ACTUALLY, THAT'S ONE OF THE THINGS THAT I LIKE ABOUT POSTING OUR ENTIRE PACKET TO THE PUBLIC BECAUSE I'VE SEEN IT WHERE IT'S JUST A LIST OF TOPICS, AND YOU HAVE TO WAIT TO COME TO THE COUNCIL MEETING AS A RESIDENT TO UNDERSTAND WHAT IT IS, BUT OURS DOES INCLUDE MORE CONTENT.
I DO LIKE THE IDEA OF ADDING THAT TO THE COVER PAGE FOR THAT AGENDA ITEM.
>> ARE YOU ASSIGNED TO ADD ID OF THE SAID SUMMARY?
I THINK THAT'S WHAT WE HAVE OUR LITTLE COVER SHEET FOR EACH TOPIC THAT YOU ALREADY DOING THAT.
>> WE'RE NOT TALKING ABOUT [INAUDIBLE].
>> NO. THE WAY WE ALREADY HAVE IT DONE, I THINK THAT'S THE PLACE WHERE YOU WOULD GIVE A LITTLE MORE INFORMATION IF IT'S SOMETHING A LITTLE CONFUSING TO THE PUBLIC WITH THE SUMMARY OF EXACTLY WHAT THIS MEANS.
I LIKE THAT. WE'RE ALREADY DOING IT.
>> THERE'S ACTUALLY A SUMMARY LINE THAT WE JUST FELL IN.
>> ONE OF THE THINGS I WOULD LIKE TO SEE ON THAT COVER PAGE WHERE IT SAYS CITY COUNCIL ACTIONS.
I WOULD LIKE TO HAVE MORE DESCRIPTION OF WHAT WE CAN DO, WHETHER IT'S 1, 2, 3, 04, RATHER THAN YOU CAN PASS THIS.
I GET THAT, BUT MAYBE THERE'S SOMETHING ELSE TOO.
THAT WOULD BE HELPFUL TO ME TO KNOW WHAT ALL MY OPTIONS ARE.
PATTY, HOW MUCH TROUBLE WOULD THAT BE FOR YOU?
>> I GUESS I'LL ASK AMONG THE STAFF. EACH STAFF WOULD.
>> I WILL SAY AT MY FORMER CITY THAT THE COVER SHEET OR THE SUMMARY PAGE DID HAVE MORE CONTENT.
I THINK AS STAFF CONTINUES TO DO MORE AND MORE OF THAT AND THEY HAVE MORE OF AN IDEA OF WHAT'S GOING ON, RATHER THAN I HAVE BITS AND PARTS AND I'M TRYING TO GLEAN IT WHILE I'M TRYING TO PUT A WHOLE PACKET TOGETHER.
CAN YOU HEAR ME? AS THE STAFF MEMBERS CAN DO MORE AND MORE OF THEIR OWN, I THINK THAT WILL EVOLVE.
I THINK THERE WILL BE MORE IN THE ON THE SUMMARY PAGE AND THEN PEOPLE CAN GO TO THE SUMMARY PAGE.
THAT'S THE PURPOSE OF THAT PAGE.
THEN I AGREE WITH YOU THAT THE PART WHERE IT SHOULD TELL COUNSEL WHAT TO DO, WE COULD ELABORATE AS WELL ON THAT.
IT'S KNOWING A LITTLE BIT MORE OF EACH ITEM AND BEING ABLE TO FOCUS IN ON THAT, WITH EACH DEPARTMENT HEAD WOULD HELP.
>> DID YOU HAVE A COMMENT? DID WE LOSE YOU? YOU HAD THIS STRANGE EXPRESSION ON YOUR FACE. MR. PILGRIM.
>> I'M JUST CURIOUS WHAT OUR CITY ADMINISTRATOR'S OPINION IS ON THAT AND THE STAFF PROVIDING THAT ADDITIONAL DETAIL.
>> SURE. I APPRECIATE YOU HAVING THIS DISCUSSION.
SOUNDS LIKE IT'S VERY WELL THOUGHT OUT.
I APPRECIATE YOU ASKING OUR CITY SECRETARY, WHAT'S GOING TO BE THE BEST USE OF THEIR TIME AND HOW IS THIS GOING TO AFFECT THEM? THAT'S CERTAINLY SOMETHING THAT I RESPECT.
I WAS GOING TO MENTION, BUT COUNCILMEMBER, BOGDAN HAD ALREADY MENTIONED THAT WE HAVE THAT SUMMARY PAGE, AND WE CAN JUST ELABORATE A LITTLE BIT FURTHER ON THERE.
THAT ALLOWS THE CAPTION ITEM TO STILL BE LEGALLY COMPLIANT.
WE DON'T HAVE TO PUT THE PLAIN LANGUAGE THERE.
IF EVERYBODY'S OKAY WITH THAT, I THINK THAT'S A GOOD APPROACH.
>> [INAUDIBLE] NICE ONE. I LIKE THAT TOO.
THAT HELPS US UNDERSTAND BETTER OUR JOBS AND WHAT YOU'RE EXPECTING OF US.
WE'RE NOT HERE TO MAKE YOUR LIVES DIFFICULT, BUT SOMETIMES I FEEL LIKE WE DO SO.
>> I WAS JUST GOING TO SAY, I HATE TO KEEP REFERRING TO THE FORMER CITY, BUT, IT ALSO WENT THROUGH SEVERAL DEPARTMENT HEADS.
IF THE SUMMARY NEEDED TO BE ADDED OR LABOR RATED TO THE ORIGINAL PERSON LIKE PUBLIC WORKS WOULD START THE ITEM, AND THEY PUT THE INFORMATION.
BUT IT WOULD ALSO GO THROUGH FINANCE AND THEN THEY WOULD SAY, OH, I THINK WE NEED TO INCLUDE THESE NUMBERS, THAT WOULD MAKE MORE SENSE TO COUNSEL OR WHERE THE FUNDING WOULD COME FROM OR WHATEVER THEY WOULD INCLUDE THAT INFORMATION.
OF COURSE, THEN IT GOES THROUGH LEGAL AND THEY DO THEIR PART.
THEN AS A FINAL OVERVIEW, THE CITY ADMINISTRATOR OR WHATEVER, BECAUSE HE REALLY KNOWS MORE ABOUT EVERYTHING BECAUSE HE HEARS FROM ALL THE DIFFERENT DEPARTMENTS.
[00:35:03]
HE DOES AN OVERVIEW, NOT ADDING IT IN THERE, BUT IN THE REVIEW PROCESS, THAT THEY REVIEW THE ENTIRE THING AND THEN IT'S LIKE HE HAS AN OVERVIEW OF EVERYTHING.HE CAN ADD A SENTENCE OR TWO OR SAY, OH, THEY CAPTURED IT AND COUNSEL WILL UNDERSTAND THAT.
RESIDENTS WILL UNDERSTAND THAT.
OR WE NEED TO, COULD I GET FINANCED TO LOOK AT THAT ONE MORE TIME AND MAYBE ADD A FEW MORE NUMBERS TO COMPLETE THE PICTURE, NOT JUST PARTS OF IT, BUT A MORE COMPLETE PICTURE FOR EVERYONE.
>> ARE YOU COMFORTABLE WITH THAT?
>> ABSOLUTELY. I THINK ALL OF THESE DISCUSSION ITEMS LEADS INTO ANOTHER POINT WE'D LIKE TO HAVE LATER TONIGHT, AND THAT IS THE TIMELINES FOR GETTING THESE AGENDAS OUT.
I DON'T KNOW IF YOU'RE READY TO SPEAK TO THAT NEXT OR IF THAT'S COMING A LITTLE BIT LATER IN THE DISCUSSION.
>> WE CAN TALK ABOUT TIMELINES NOW IF YOU WANT TO BECAUSE IF SOMETHING COMES UP, WE CAN GO BACK AND REVISIT THE TOPICS THAT WE HAVE JUST LEFT DANGLING. TIMELINES.
>> ONE OF THE CONSIDERATIONS HERE IS THE AMOUNT OF TIME THAT WE HAVE TO LEGALLY POST THESE AGENDAS.
THEN ADDITIONALLY, THESE REQUESTS FOR A MORE THOROUGH PACKET OR MORE SPECIFIC SUMMARY ITEMS, ACTION ITEMS, GETTING STAFF ON BOARD.
IT JUST MEANS THAT WE'VE GOT TO GET THAT AGENDA OUT SOONER RATHER THAN LATER.
IDEALLY WE WOULD LIKE TO DO THAT AT THE SAME TIME WITH THE PACKET.
BUT YOU'RE REALLY LOOKING AT ABOUT, SAY A WEEK IN ADVANCE, MAYBE A LITTLE BIT MORE.
WHAT THAT COMES DOWN TO IS WE'RE GOING TO HAVE TO MAKE SURE THAT WE'VE GOT THE AGENDA ITEMS WE WANT TO HAVE ON THAT NEXT MEETING ALREADY IRONED OUT AND THEN PUT A HARD CUTOFF.
YOU'VE GOT THIS EXAMPLE PROCEDURES HERE BEFORE YOU.
IT'S JUST AN EXAMPLE. IT'S JUST A CONVERSATION PIECE.
BUT ON IT, IT HAS SPECIFIC DEADLINES FOR STAFF WHEN CAPTIONS ARE TO BE REVIEWED OR WHEN ALL THE INFORMATION IS TO BE PROVIDED TO THE CITY SECRETARY.
THAT WAY, THE PROCESS CAN CONTINUE AND ISN'T BEING BOGGED DOWN.
>> ONE THING I'D LIKE TO NOTE JUST IN CASE ANYBODY ISN'T AWARE OF, STATE LAW CHANGED, AND NOW WE HAVE TO GET THE AGENDA OUT ON THE WEDNESDAY, THREE BUSINESS DAYS BEFORE THE MEETING, WHICH IS FOR US, THAT'S WEDNESDAY BEFORE THE TUESDAY.
IF WE MEET ON TUESDAY AND THEN DON'T MEET THE NEXT, THAT'S A REALLY SHORT TURNAROUND TIME FOR STAFF.
WE NEED TO LOOK AT WHEN WE GET THE THINGS TO THE STAFF FOR THEM TO START PREPARING IT.
>> I WAS JUST GOING TO SAY, YES, IT HAS CHANGED.
YES, WE ARE TRYING TO ADAPT TO THE NEW CHANGES ADJUST.
BUT WITH THIS NEXT COUNCIL MEETING ON DECEMBER THE 2ND, THREE BUSINESS DAYS, REMEMBER WILL BE THE MONDAY.
JUST BECAUSE OF THE HOLIDAY, IT PUSHES THE BACK EVEN FURTHER, NOT THAT YOU'RE WRONG, YOU ARE CORRECT.
IS BUSINESS DAYS, BUT THAT TAKES OUT A COUPLE OF BUSINESS DAYS WHEN YOU TAKE OUT THE HOLIDAYS, SO IT PUSHES IT EVEN FURTHER.
REALLY, LIKE FOR OUR DECEMBER 2ND MEETING, IT'LL NEED TO NOT BE THE WEDNESDAY BEFORE THANKSGIVING, BUT THE MONDAY BEFORE THANKSGIVING.
>> SOME THINGS HAVE TO BE PUBLISHED AND THAT GOES TO DIFFERENT TIMELINES, BECAUSE IF YOU PUBLISH IN THE DALLAS MORNING NEWS, THEY HAVE A REQUIREMENT AND YOU HAVE TO SUBMIT TO GET IT IN THE NEWSPAPER BY SUCH AND SUCH A DATE.
>> MADAM MAYOR, CAN YOU CLARIFY CURRENTLY HOW MUCH TIME AN AGENDA ITEM HAS BEFORE IT GETS ON TONIGHT'S AGENDA.
EVERY SUNDAY NIGHT, I SEND OUT A PROPOSED AGENDA BASED ON THINGS OFF OUR FUTURE AGENDA ITEM LIST AND OTHER THINGS THAT HAVE COME UP.
KATHERINE MAY SAY THIS NEEDS TO GO ON THE NEXT AGENDA OR WHATEVER.
I SEND THAT OUT TO COUNSEL WITH A PROPOSED DATE.
FOR EXAMPLE, THIS PAST WEEK, THE LAST ONE I DID WAS THE FIRST MEETING IN JANUARY.
THEY'RE THAT AHEAD BECAUSE I TRY TO GET THEM TO PATTY AS SOON AS I CAN SO THAT SHE CAN START GETTING WITH THE DIRECTORS,
[00:40:01]
GETTING WITH THE PEOPLE TO MAKE SURE WE HAVE ALL THE PAPERWORK, ALL THE THINGS WE NEED.SOMETIMES WHEN WE HAVE AN AGENDA MEETING, WE THINK, WE'RE GOING TO GO ON THIS ON DECEMBER 2ND BUT NOTE WE NEED TO PUSH IT BECAUSE WE'RE NOT GOING TO HAVE THIS, THIS AND THIS.
>> YOU SAY YOU USE THE PROPOSED AGENDA ITEM LIST THAT WE HAVE.
I KNOW COUNSEL ADD STUFF TO THAT, BUT IS ANY OF THAT DRIVEN FROM STAFF?
>> ARE YOU CONSIDERING MS. KATHERINE'S STAFF?
>> I AM ABSOLUTELY CONSIDERING KATHERINE'S STAFF.
>> SOMETIMES BECAUSE THEY'LL COME UP AND SAY OR FOR EXAMPLE, GENERAL PATTY WILL COME UP AND SAY, OH, MY GOD, THIS NEEDS TO GO ON THE AGENDA.
FOR WHATEVER REASON, IT DIDN'T GET LISTED ON FUTURE AGENDA ITEMS AND GRANT'S ASKING THAT THE FINANCIAL REPORT GOES ON.
KATHERINE NEEDS TO HAVE THIS BECAUSE WE JUST GOT A DEAL FROM ERCOTT.
THEY SENT ME SOMETHING MONDAY AND THEY WANT US TO VOTE ON TUESDAY AND THAT THEY DIDN'T SEND ME WHAT IT IS WITH THE VOTE ON.
>> WHEN WE HAVE THINGS THAT ARE SAY ANNUAL, LIKE THE MOWING CONTRACT, SO GARY DOESN'T NECESSARILY JUST HAVE THAT ON A CADENCE OF THREE MONTHS FROM NOW, I'M GOING TO NEED THIS TO BE ON THERE.
>> IF IT'S COME UP IN A MEETING, THEN I PROBABLY MADE A NOTE ON IT, WE NEED TO GET THE WATER COWER.
IDEALLY, WE STARTED TALKING ABOUT IT, AND THEN IT'S GONE TO WHAT.
I'LL PUT IT BACK ON FUTURE DATE ITEMS BECAUSE WE NEED TO GET BACK ON IT.
>> IS THERE AN INTERNAL SPREADSHEET OR ANYTHING THAT EITHER PATTY OR KATE WOULD HAVE THAT THEY'RE LOOKING AT, THESE ARE THINGS COMING DOWN THE PIKE OR EVEN SOMETHING THAT NEVER QUITE RAISES TO THE LEVEL OF URGENT, BUT IT JUST LINGERS OUT THERE AND YOU'RE LIKE, THIS IS A LOW MEETING.
LET'S GO AHEAD AND ADD IT THING.
>> WE DO, AND WE ALSO HAVE THINGS AT MEETINGS, FOR EXAMPLE, RIGHT AFTER THE ELECTION.
WE KNOW THERE ARE CERTAIN THINGS THAT ARE GOING TO HAVE TO BE ON AN AGENDA.
WE KNOW THAT WE HAVE TO APPOINT THE COURT PERSONNEL.
WHAT PATTY AND I ARE TRYING TO DO IS COME UP WITH A FUTURE AGENDA ITEMS THAT WILL HAVE THOSE LISTED OUT.
YOU WILL KNOW THAT, RIGHT AFTER THE ELECTION, WE HAVE TO DO FINANCE COMMITTEE, WE HAVE TO DO ALL THE THINGS.
IN SEPTEMBER, WE HAVE TO DO THIS.
ANYTHING THAT'S ROUTINE, WE TRY TO GET ON A LIST, AND WE MAY WORK ON THAT SPREADSHEET THAT PATTY HAS STARTED.
WE'LL GET THERE. LADY. GO AHEAD.
>> I REALLY LIKE THIS FARMERS BRANCH CITY COUNCIL AGENDA PACKET PROCEDURE.
THERE'S NO REASON THAT WE CAN'T PUT SOMETHING LIKE THIS.
I THINK PATTY'S ALREADY BEEN WORKING ON SOMETHING LIKE THIS WITH SOME DEADLINES FOR THE STAFF, SO IT'S VERY CLEAR ABOUT WHEN POSSIBLE.
WE WILL FOLLOW THIS WITH THE DATES TO MAKE EVERYBODY'S LIFE EASIER.
I WOULDN'T MIND PUTTING SOMETHING LIKE THIS TOGETHER TO MAKE IT CONSISTENT AND EASIER TO FOLLOW FOR STAFF.
>> WE COULD CERTAINLY PUT A PACK TOGETHER AND THEN BRING IT TO COUNCIL TO SEE IF THEY WOULD APPROVE IT.
>> I THINK PATTY WOULD BE THE ONE THAT WOULD BE DRIVING THIS.
IT'S NOT REALLY A COUNCIL DECISION.
IT'S REALLY WHAT SHE NEEDS WITH TIMELINES TO MAKE HER LIFE EASIER AND TO MAKE IT WORK AND ACCORDING TO STATE LAW AND THINGS LIKE THAT.
STAFF WOULD HAVE TO PUT THIS TOGETHER.
IT WOULD HAVE TO COME TO COUNSEL TO BE PASSED, BECAUSE IF YOU WANT TO GO BACK ALL THAT WAY, IF IT DOESN'T NEED TO BE PASSED BY COUNSEL, THEN WE COULD JUST GO AHEAD AND LOOK ON THAT.
[00:45:04]
>> I DON'T KNOW THAT WE WOULD NEED TO PASS AN INTERNAL PROCESS.
PATTY'S A SUBJECT MATTER EXPERT ON THIS, SO I SAY LET'S REFER TO HER.
>> I WAS JUST LOOKING AT THIS RIGHT HERE.MR. PILGRIM.
I'M WONDERING IF MAYBE WE MIGHT HAVE AN ADDENDUM TO IT THAT HAS A GENERIC CALENDAR ON IT THAT ADDRESSES SOME OF THE ITEMS YOU MENTIONED A MINUTE AGO, FOR EXAMPLE, NOVEMBER.
YOU MIGHT NOT KNOW THE DATE YET, BUT IN GENERAL, NOVEMBER IS GOING TO REQUIRE SOME CERTIFICATION OF ELECTION RESULTS.
OR MAY, RATHER, I SHOULD SAY, MAY IS GOING TO REQUIRE SOME CERTIFICATION OF ELECTION RESULTS AND JUNE IS GOING TO REQUIRE INSTALLMENT OF NEWLY ELECTED COUNCILMEMBERS.
IT DOESN'T HAVE THE DATE IN JUNE BECAUSE WE DON'T KNOW WHAT DATE WE'RE GOING TO MEET IN JUNE OR WHAT DAY WE'RE GOING TO MEET IN MAY, BUT WE AT LEAST CAPTURE THAT JULY, AUGUST, SEPTEMBER, AT LEAST GENERALLY, THE THINGS THAT HAVE TO BE DONE REGARDING THE BUDGET.
WITHOUT SETTING A SPECIFIC DATE SO THAT WHENEVER WE'RE WORKING ON THE JULY OR THE AUGUST OR THE SEPTEMBER CALENDAR WE KNOW HERE'S THE THREE THINGS THAT ALWAYS HAVE TO BE ON THERE DURING THAT PERIOD OF TIME.
>> KATY, DID YOU HAVE SOMETHING?
>> I WAS JUST GOING TO SAY YOU MAY THINK I'M SUBJECT EXPERT ON THIS.
BUT AGAIN, I WOULD NOT WANT TO DO THIS AT ALL WITHOUT KENT AND THE STAFF AND KATHERINE, BECAUSE I DON'T WANT TO PUSH THE ITEMS AHEAD OF THEIR BEING ABLE TO GET THE INFORMATION TOGETHER.
BECAUSE, THE IDEA OF PUTTING IT ON THE AGENDA AND THEN HAVING TO TAKE IT OFF, POSTPONE IT OR HAVE IT ON THE AGENDA, POSTPONE IT, I'D LIKE STAFF TO BE INVOLVED AND BE ABLE TO DRIVE IT MORE THAN THEY'VE BEEN DRIVING IT IN THE PAST.
>> THAT IS ACTUALLY. WHEN I SAID SUBJECT MATTER EXPERT, YOU'RE THE ONE THAT HAS ALL OF THE CITY SECRETARY KNOWLEDGE AND WHAT HAVE YOU, YOU'RE LEADING THE COLLABORATION, HOW I SEE IT.
>> I JUST WANT TO MAKE SURE THAT YOU THIS IS A TEAM EFFORT.
I COULD NOT DO WHAT I DO WITHOUT KATHERINE AND KENT AND THE OTHER STAFF MEMBERS HERE.
>> WE KNOW PRETTY MUCH IN FEBRUARY, WE'RE GOING TO CALL FOR AN ELECTION IF WE HAVE CANDIDATES.
IF THERE ARE NO CANDIDATES, WELL I GUESS WE WON'T.
BUT THERE ARE CERTAIN THINGS THAT WE CAN GO AHEAD AND LIST OUT AND HAVE STAFF OR HAVE THE LIST AVAILABLE TO STAFF SO I KNOW THAT. GO AHEAD.
>> DON'T WE ALREADY HAVE A LIST LIKE THAT? I THINK PATTY KEEPS UP WITH THOSE DATES PRETTY WELL.
>> DO YOU ALREADY HAVE A LIST?
>> YOU ALREADY HAVE A LIST OF SPECIFIC THINGS THAT COME UP EVERY MAY AND AFTER THE ELECTION, THINGS THAT YOU HAVE TO DO.
YOU ALREADY HAVE A CALENDAR THAT YOU KEEP UP WITH THAT.
IT WOULDN'T HAVE TO REALLY BE IN A PROCEDURE PACKET BECAUSE YOU CONTROL THAT ALREADY.
>> WE USED TO HAVE ONE THAT WAS OUT A LITTLE WAYS, BUT WE'VE SWITCHED OVER TOWARD FOLLOWING THE MAYOR'S LEAD ON THE ITEMS. TO GET WHAT WE USED TO HAVE BACK UP TO SPEED WOULD TAKE A LITTLE BIT BECAUSE I COULDN'T JUGGLE AND CONTINUE TO TRY TO SUPPORT BOTH OF THEM.
I'VE DROPPED THAT AND WE'VE JUST BEEN FOLLOWING WHAT SHE'S BEEN EMAILING.
>> WELL, THE A LOT OF THE STUFF THAT I GET IS FROM PATTY.
>> YOU WERE ASKING ABOUT STAFF DRIVEN INFORMATION.
AND FOR INSTANCE, THE MINUTES ARE DEFINITELY STAFF DRIVEN.
SO IF I CAN POSSIBLY GET THEM ON THERE, THEY'RE ON THERE, AND WE'LL HAVE AS MANY AS I CAN GET DONE.
AND USED TO, BEING OUT REALLY PUT ME BEHIND, BUT I AM TRYING TO GET THOSE CALL BACK UP.
BUT A LOT OF IT IS STAFF DRIVEN, BUT MORE LIKE THE MINUTES AND THINGS.
OTHERWISE, I REALLY WANT TO MAKE SURE THAT THEY HAVE THE TIME TO ACTUALLY VET THE SUBJECT AND THEY'RE COMING WITH INFORMATION THAT THEY CAN GIVE TO YOU ALL SO YOU FEEL COMFORTABLE VOTING.
WHEN THEY COME TO THE MEETING AND THEY HAVEN'T GOT THE INFORMATION BACK FROM THE ENGINEER OR WHEREVER, ITEMS GET POSTPONED AND THEN THEY HAVE TO BE PUT BACK ON AGAIN.
I JUST WANT TO MAKE SURE THAT STAFF HAS TIME.
>> I LIKE THE IDEA OF HAVING A GENERIC CALENDAR BECAUSE EVEN THOUGH PATTY MAY KNOW SOME OF THOSE THINGS, SHE'S NOT GOING TO HAVE ALL OF THOSE THINGS.
SO EACH MONTH EACH OF THE KEY ITEMS OF THE BUDGET HAVE TO BE DONE.
[00:50:02]
SO I THINK IT WOULD BE HELPFUL IF I COULD LOOK AT A SHEET OF PAPER THAT HAD JANUARY THROUGH DECEMBER ON IT.AND FOR EACH OF THOSE MONTHS, HERE ARE THE ROUTINE ITEMS THAT HAVE TO BE HANDLED IN EACH OF THOSE MONTHS YEAR AFTER YEAR.
>> OKAY, YOU HAD ASKED ME, AND I DID A LITTLE BIT OF THE ROUTINE APPOINTMENTS THAT COUNCIL DOES EVERY YEAR.
THOSE ARE THE TYPES OF THINGS THAT WE KNOW THEY'RE GOING TO COME UP UNLESS THE LAW CHANGES, THERE ARE GOING TO BE EVERY YEAR, LIKE THE APPOINTMENTS TO P AND Z, AND WE'RE GOING TO DO THAT YEARLY.
>> ONE THING I WOULD ALSO LIKE TO DO IF WE CAN CREATE KIND OF AN ONGOING CALENDAR LIKE THAT, BUT ALSO CHRISTMAS HAPPENS EVERY YEAR, AND WE ARE LIKELY CLOSE, BUT DOES THAT AFFECT A COUNCIL MEETING WHERE WE WOULD HAVE TO RESCHEDULE OR NOT HAVE A MEETING AND JUST KIND OF GIVE US A HEADS UP AS WE LOOK THROUGH THE YEAR, SO WE'RE NOT LIKE, OH, WAIT, WE'RE NOT HAVING A MEETING BECAUSE IT'S THE ELECTION OR WHAT HAVE YOU.
AND THEN WE CAN PLAN ACCORDINGLY WITH OUR AGENDAS.
ANYTHING ELSE BEFORE WE MOVE TO AGENDA PACKETS? OKAY, I HAVE HEARD ALL KINDS OF COMMENTS ABOUT AGENDA PACKETS.
I'VE HEARD FROM THERE NOT ENOUGH INFORMATION IN IT TO YOU'RE KILLING ME, QUIT PUTTING SO MUCH STUFF IN A PACKET.
WE NEED AND WHEN I SAY WE, PATTY NEEDS DIRECTION ON, DO YOU WANT TO GO BACK TO WHEN THE EARTH WAS FORMED, OR DO YOU WANT TO JUST START BACK WITH 2000? HOW MUCH INFORMATION DO YOU WANT IN THE PACKET? AND I KNOW THAT TO SOME EXTENT, THAT MAY VARY DEPENDING ON WHAT THE ISSUE IS, BUT IT WOULD BE MOST HELPFUL TO PATTY AND TO THE DIRECTORS IF WE COULD SIMPLIFY.
>> I THINK THE LEVEL OF INFORMATION WE HAVE IN THE PACKET IS APPROPRIATE.
I HONESTLY WOULDN'T CHANGE IT.
I JUST HAVE A HUMBLE REQUEST OF WHEN WE HAVE 150 PAGE CONTRACTS THAT APPEAR WITHIN THE AGENDA PACKET, THAT THEY BE STORED SEPARATELY, WHERE YOU CAN JUST IDEALLY PRINT OUT YOUR 30, 40, 50 PAGES THAT YOU NEED TO BRING TO THE COUNCIL MEETING.
THAT WOULD BE MY ONLY REAL SUGGESTION.
I THINK THE CONTENT THAT WE HAVE, PLUS A LITTLE RESEARCH AND LEG MILEAGE IF YOU HAVE TO DO IT, IS MORE THAN ADEQUATE AS LONG AS WE GET IT IN A TIMELY FASHION.
>> I THINK THAT THE BIGGER THE ISSUE, FOR EXAMPLE, WHEN WE HAD SETTLEMENT AGREEMENTS OR COMP PLANS, THE SOONER THAT CAN GET TO COUNCIL, SO YOU HAVE MORE THAN THREE DAYS TO LOOK AT IT.
I KNOW PATTY TRIES TO DO THAT.
IT IS WHAT IT IS, WORK IN PROGRESS.BUT HOW ABOUT SOME OF THE OTHERS, ROXANNE.
>> WELL, FOR EXAMPLE, IN THIS PACKET, WE HAD THE PLANNING AND ZONING APPOINTMENTS, AND SO I LIKE THE SUMMARY SHEET THAT SHOWED WHAT THE CURRENT SITUATION WAS IN WHICH EACH PERSON WAS LISTED IN THE YEARS THAT THEY EXPIRE, AND THEN THE RESOLUTION THAT WAS GOING TO WHERE YOU COULD FILL IN.
BUT LIKE I DIDN'T NEED I WOULDN'T NEED THE RESOLUTION PREVIOUSLY WHERE THEY WERE APPOINTED.
LIKE, I DIDN'T NEED THAT BECAUSE IT'S ON THE SUMMARY.
SO I DIDN'T REALLY NEED THAT ADDITIONAL HISTORY PIECE THERE.
SO TRYING TO KEEP IT AS SIMPLE AS POSSIBLE IF IT'S COVERED IN THE SUMMARY PAGE, THEN I DON'T KNOW THAT IT REALLY NEEDS TO BE ATTACHED.
BUT LIKE A COUPLE OF WEEKS AGO, WE HAD A PLAT THAT WE WERE TRYING TO APPROVE, THAT WAS COMING BEFORE US, AND I'M LIKE, WELL, WHERE'S THE ORIGINAL DEVELOPER AGREEMENT? LIKE I THINK THE DEVELOPER AGREEMENT WHEN WE'RE LOOKING AT A PLAT SHOULD BE INCLUDED.
SO BECAUSE A PREVIOUS COUNCIL HAD DISCUSSED THAT AND WE HADN'T AS A NEW COUNCIL SEEN IT YET.
SO THAT WOULD HAVE BEEN HELPFUL.
SO THERE ARE CERTAIN THINGS IT'S HARD FOR THEM TO DETERMINE BECAUSE YOU WEREN'T REALLY KEEPING UP WITH WHO WAS WHO WHEN THEY WERE ELECTED OR WHO WAS ON.
>> WHEN THERE ARE SITUATIONS LIKE THAT, IF A COUNCIL MEMBER WOULD LET EITHER MYSELF OR PATTY KNOW, WE'D REALLY LIKE TO HAVE THIS BECAUSE I WASN'T HERE.
[00:55:01]
WE WILL MAKE EVERY EFFORT TO GET THAT TO YOU.THE OTHER THING IS IN THIS PACKET, ONE OF THE ISSUES THAT I'VE HEARD ABOUT WAS THE CONTRACT FROM FORNEY THAT WAS 100 AND SOME ODD PAGES.
HOW MANY OF YOU—I'M NOT GOING TO ASK YOU IF YOU READ IT OR NOT.
HOW MANY OF YOU FELT THAT THAT WAS A NECESSARY ITEM, OR DID YOU NEED IT? BILLY?
>> WELL, MY QUESTION ABOUT THAT, ISN'T THAT AN EXISTING CONTRACT WE'VE ALREADY SIGNED?
>> I DON'T EVEN KNOW HOW TO ANSWER THAT ONE.
THE CONTRACT WITH FORNEY IS SIGNED.
>> THE PROPOSED CONTRACT TODAY RELIES ON THAT CONTRACT.
>> OKAY, WELL, I DON'T KNOW, IN THAT CASE, I REALLY DIDN'T NEED TO SEE THE FORNEY CONTRACT BECAUSE IT'S SOMETHING THAT HAD ALREADY BEEN VETTED AND APPROVED OR WHATEVER.
AND I'D HAVE BEEN FINE IF THE PACKET, SAID HERE'S THE NEW CONTRACT AND REFERS TO THAT.
AND THEN, YOU KNOW, AS LONG AS WE'RE GETTING THIS INFORMATION DAYS IN ADVANCE, I COULD ASK AND SAY, HEY, I WANT TO SEE THE FORNEY CONTRACT.
>> IS IT ACCURATE TO SAY THAT IF THAT WERE EXPLAINED IN OUR COVER SHEET IN A LITTLE MORE DETAIL, YOU WOULD HAVE LESS NEED FOR THE ADDITIONAL BACKUP MATERIAL?
>> I WAS JUST GOING TO SAY TO DARREL'S POINT, A LINK TO WHERE IT ALREADY EXISTS, GOOD ENOUGH FOR ME, THEN YOU CAN IGNORE IT, OR DARREL CAN READ ALL 150 PAGES.
SO YOU COULD GO TO IT IF YOU WONDERED, HOW COME THIS CONTRACT WENT THROUGH FORNEY AND YOU WANTED TO KNOW THAT THEN HIT THE LINK. GO AHEAD.
>> WELL, THAT WAS ONE OF THE PROBLEMS I HAD.
I WASN'T REALLY SURE WHY WE WERE EVEN SEEING A CONTRACT FOR FORNEY.
THAT SHOULD HAVE BEEN EXPLAINED A LITTLE BIT MORE IN THE SUMMARY PAGE.
I THINK THAT NEEDED A LITTLE BIT MORE EXPLANATION.
AND THEN I REALLY LIKE THE IDEA OF A LINK.
SHOULD I REALLY NEED TO SEE THAT? BECAUSE 150 PAGES OF SOMETHING WE'VE ALREADY SIGNED AND ALREADY HAVE THEN IT WAS NOT REALLY NECESSARY FOR US TO READ.
>> SO YEAH, REALLY WHAT I'M HEARING IS THIS ALL COMES DOWN TO TIMELINES.
IF WE CAN ANTICIPATE YOUR NEEDS AND PUT AS MUCH INFORMATION OUT THERE AS POSSIBLE, YOU MAY NOT NECESSARILY HAVE TO REVIEW ALL THOSE POINTS, BUT IF THERE'S ANYTHING MISSING, I.E.
YOU WANT SOME MORE DATA OR YOU'RE MISSING A DOCUMENT, IF WE GET THIS OUT AHEAD OF TIME, WE CAN COME BACK AND ADD TO THE PACKET ITSELF BECAUSE THERE IS A DISTINCTION BETWEEN GETTING THAT AGENDA POSTED LEGALLY AND THAT PACKET IS NOT REFERRED TO IN STATUTE.
WE CAN ADJUST THAT AS NEEDED UP UNTIL TODAY.
KATHERINE, DID I MESS THAT UP? NO. OKAY.
>> THE ONLY PROBLEM WITH THAT IS I PERSONALLY GET ON AND READ IT, AND THEN I DON'T KNOW THAT YOU'VE ADDED SOMETHING OR IF IT'S CONSTANTLY CHANGING, IT'S NOT GREAT BECAUSE PEOPLE ARE GETTING DIFFERENT INFORMATION AT DIFFERENT TIMES BASED ON WHEN THEY CLICKED ON IT.
I WOULD LIKE IT TO HAVE IT AS FINISHED AND COMPLETE AS WE CAN WHEN WE POST.
I UNDERSTAND THERE'S GOING TO BE SOME THINGS THAT COME UP LAST MINUTE, BUT IF WE COULD GET THEM AS COMPLETE AS WE CAN THE FIRST TIME, I THINK THAT'S GOING TO BE THE BEST.
>> YEAH, I DON'T LIKE GETTING SOMETHING AT 5 MINUTES TO SEVEN, WHEN WE'RE GOING TO GO ON IT AT 7:00 AT NIGHT.
THAT IS HORRIBLE AS FAR AS I'M CONCERNED.
AND WE'VE MADE AN EFFORT TO TRY TO PREVENT THAT FROM HAPPENING.
SOMETIMES IT IS WHAT IT IS BECAUSE AND I'M JUST GOING TO USE THIS COLLIN COUNTY GETS US SOMETHING AT 5:00 AND SAY WE NEED IT BACK TOMORROW.
THEN THERE'S NOTHING WE CAN DO.
>> I WAS JUST GOING TO SAY I THINK THIS IS AN AI SITUATION WHERE I THINK THAT STAFF WILL LEARN TO ANTICIPATE THAT THEY REALLY LIKE THAT SHORTER VERSION OF THE CONTRACT, BUT HERE'S THE LINK OR THAT'S GOING TO BE EVER EVOLVING BECAUSE WE CAN ALL DISAPPEAR NEXT WEEK AND YOU GET A WHOLE NEW COUNCIL AND THEY MIGHT WANT ALL THE INFORMATION.
I THINK THAT'S SOMETHING THAT STAFF WILL LEARN TO NAVIGATE AND BE LIKE, THIS IS REALLY WHAT THEY'RE LOOKING FOR.
>> YEAH AND THE COUNCIL CAN ALWAYS CALL AND SAY,
[01:00:01]
HEY, IS THERE THIS? IF IT'S AVAILABLE, I WOULD REALLY HAVE I LIKE IT AND IF I NEED IT, I WOULD WANT IT TO GO TO ALL THE OTHER COUNCIL MEMBERS BECAUSE THEY MAY ALSO BENEFIT FROM IT.>> IS THERE A BREAKUP OF INFORMATION THAT LANDS IN THE PACKET? I MEAN, IS IT CATEGORICALLY, LIKE, YOU KNOW, NEED TO KNOW INFORMATION VERSUS FYI INFORMATION? I GUESS THE QUESTION IS FOR PATTY.
I'M NOT REALLY SURE IF IT'S FOR SOMEONE GUIDE MY HEAD.
IS THAT SOMETHING YOU'RE AWARE OF WHEN YOU AUTHOR THE DOCUMENT OF THE GRADE OR PRIORITY OF THE INFORMATION THAT'S BEING INPUT?
>> IF I COULD ANSWER FOR PATTY.
SHE PUTS ALL THIS STUFF WHEN SHE CREATES THE AGENDA ITEM.
SO SHE PUTS IN A LOT OF HISTORICAL INFORMATION.
FOR EXAMPLE, I'M LOOKING RIGHT NOW AT AN AGENDA ITEM THAT IS SCHEDULED FOR THE NEXT MEETING, AND IT IS SOMETHING THAT'S BEEN DONE EVERY YEAR FOR A FEW YEARS, AND IT HAS EVERY RESOLUTION OR ORDINANCE THAT'S BEEN PASSED FOR THE LAST FEW YEARS.
THAT HISTORICALLY HAS BEEN WHAT IS GIVEN IN THE BACKUP MATERIAL FROM WHAT I'M HEARING FROM YOU ALL RIGHT NOW, YOU DON'T REALLY WANT TO SEE EVERY ONE OF THESE THINGS FOR THE LAST TWO YEARS, AND I CAN PULL THOSE OUT.
WHAT PATTY DOES IS PUSH ALL THE INFORMATION THAT SHE HAS OUT, AND THEN IT'S UP TO STAFF, ME, OR KENT TO PULL OUT INFORMATION THAT IS UNNECESSARY.
>> BUT YOU'LL HAVE TO BE GIVEN GUIDANCE TO SOME EXTENT ON WHAT'S NECESSARY.
>> COUNSEL MEMBER HALBERT 'S COMMENT.
IT WILL HAVE TO EVOLVE BECAUSE COUNSEL IS GOING TO EVOLVE.
BUT YES, A LOT OF TIMES JUST BECAUSE OF THE PAST, I DO KIND OF OVERKILL IN THE BEGINNING.
AND THEN THROUGH THE REVIEW PROCESS, DIFFERENT ONES, SAY, "MAYBE I NEED TO ADD A LITTLE BIT MORE TO THE SUMMARY AND NOT HAVE SO MANY DOCUMENTS," OR "HEY, WOULD YOU MIND DOING A HYPERLINK?" OR WHATEVER. AND WE CAN MAKE THOSE ADJUSTMENTS.
SO TO KENT'S POINT WE'RE GOING TO HAVE TO COME UP WITH A TIMELINE AND TRY TO MAKE IT WORKABLE.
>> THAT'S WHAT I WOULD SAY, I WANT TO RESPECT STAFF'S TIME AND YOUR TIME YOU'RE SPENDING ON THIS.
THIS IS, COUNSEL, WE'RE HERE FOR HIGHER LEVEL.
YOU'RE THE ONES IN THE TRENCHES DAY TO DAY, AND SO I THINK WE'RE ALL IN AGREEMENT THAT WE WANT TO MAKE YOUR WORK EASIER TO DO.
>> I KNOW THERE'S BEEN SOME ISSUES ABOUT WHEN THE PACKET IS SENT OUT, AND I SAY, PATTY'S REALLY WORKING HARD ON GETTING THE PACKET OUT ON WEDNESDAY BEFORE THE TUESDAY MEETING.
I'M NOT GOING TO PROMISE THAT ALWAYS HAPPENS.
BUT MY QUESTION IS, WOULD YOU RATHER HAVE THE ENTIRE PACKET AT ONCE OR FOR PATTY TO SEND WHAT SHE HAS WHEN SHE HAS IT, FOR EXAMPLE, SAY SHE HAS HALF THE PACKET ON WEDNESDAY AND WON'T HAVE THE REST OF IT UNTIL FRIDAY.
HOW WOULD YOU ALL LIKE THAT? GO AHEAD.
>> I WANT PATTY TO GO HOME ON FRIDAY AND WALK AWAY AND NOT THINK ABOUT IT.
DON'T LAUGH. THIS IS A GOAL OF MINE.
I DON'T MIND IF SHE POSTS THE AGENDA ON WEDNESDAY.
I WOULD LOVE TO SEE THE PACKET FULLY COMPLETE ON WEDNESDAY, BUT IF I PERSONALLY DON'T GO LOOK AT IT TILL FRIDAY TO ALLOW THOSE LITTLE THINGS TO TRICKLE IN.
BUT I DON'T WANT THINGS ADDED AFTER FRIDAY BECAUSE THAT'S WHEN I START TO PICK IT UP AND START TO READ IT AND I CAN'T KEEP CHECKING BACK TO GO. IS THERE ANYTHING ELSE? IF WE COULD GET IT AS COMPLETE AS WE CAN, AGAIN, I START ON FRIDAY TO START LOOKING AT IT, SO IF THERE'S A COUPLE OF THINGS THAT FALL THROUGH IT AND HIT BY FRIDAY, I'M OKAY WITH THAT.
BUT AFTER FRIDAY, I DON'T THINK WE SHOULD BE ADDING MORE STUFF LAST MINUTE LIKE THAT.
I THINK THAT'S A CHANCE THAT WE COULD MISS THINGS.
>> I THINK ALSO THAT GOES TO WHAT BUDDY WAS SAYING EARLIER ABOUT TRANSPARENCY TO THE PUBLIC.
IF WE CAN GET IT DONE BY FRIDAY AFTERNOON, THEN THE PUBLIC ALSO HAS THE OPPORTUNITY TO SPEND THE WEEKEND EATING THEIR CINNAMON ROLL AND DRINKING THE RUMCHATA AND READING THE PACKET, AND IT DOESN'T LOOK LIKE WE'VE BEEN LIKE, WE JUST THREW THAT IN SO YOU DIDN'T NOTICE IT.
>> I LIKE HAVING THINGS READY BY FRIDAY.
[01:05:02]
NOW I GENERALLY DON'T LOOK AT IT UNTIL SUNDAY, BUT FOR ALL INTENTS AND PURPOSES, THAT THAT MEANS FRIDAY, BUSINESS DAYS WHEN IT SHOULD BE DONE.IF SOMETHING NEEDS TO BE ADDED ON MONDAY OR TUESDAY, THE ONLY REQUEST I WOULD HAVE IS JUST SEND US AN EMAIL COVER LETTER THAT SAYS, THIS IS ADDED TO THE PACKET AND HERE'S WHY, BECAUSE WE DIDN'T HAVE IT ON FRIDAY OR THIS JUST CAME IN OR WHATEVER.
BUT SO THAT WAY I WOULD LOOK AT IT AGAIN.
IF I DON'T GET SOME NOTICE LIKE THAT, I'M NOT GOING TO GO BACK AND LOOK AT IT AGAIN FOR A SECOND TIME.
>> I AGREE WITH COUNCIL MEMBER PILGRIM, I WOULD ADD THAT IT SHOULD BE THE EXCEPTION RATHER THAN THE RULE, BECAUSE GIVING THE PUBLIC MORE TIME TO READ AND REVIEW THE AGENDA PACKET INFORMS THEIR DECISION TO SHOW UP TO COUNCIL MEETINGS.
I DEFINITELY FAVOR LONGER NOTICE THAN SHORT.
>> WHAT I'M HEARING FROM YOU ALL AND CORRECT ME IF I'M HEARING WRONG IS THAT YOU WOULD RATHER HAVE THE PACKET AS COMPLETE AS POSSIBLE ON FRIDAY THAN HAVE HALF OF IT ON WEDNESDAY, AND HALF OF IT ON THURSDAY OR PIECEMEAL.
>> I WOULD SAY TO KEN'S POINT, YES.
THAT MEANS WE HAVE TO HONOR THE TIMELINES, AND IF THAT MEANS IT DOESN'T GET ON THIS AGENDA, THEN IT GETS ON THE NEXT ONE AND WE WILL LEARN WHAT THOSE TIMELINES ARE LIKE.
>> I GOT A FEW POINTS OF CLARITY ON THIS ONE.
YES, I AM HEARING THAT YOU WANT THAT AGENDA PACKET AS COMPLETE AS POSSIBLE.
DUE TO THE CHANGES IN STATE LAW, WE'RE PUSHING THIS OUT ON WEDNESDAY.
WE'RE GOING TO TRY OUR BEST TO GET THAT PACKET OUT WITH THE AGENDA ON WEDNESDAY.
YOU'VE GOT STUFF THAT COMES OUT LIKE THIS, OR ADDITIONAL DOCUMENTS THAT WE MIGHT WANT TO PROVIDE TO YOU.
DO YOU WANT THAT INCLUDED IN YOUR AGENDA PACKET OR WOULD YOU RATHER JUST HAVE IT HERE AT THE DIAS? OR IF WE'RE SENDING OUT AN EMAIL ALREADY TO LET YOU KNOW THAT ADDITIONAL INFORMATION HAS BEEN REQUESTED, YOU WANT ME TO JUST INCLUDE IT IN THAT EMAIL SO THAT YOU HAVE IT IN FRONT OF YOU RIGHT THEN AND THERE.
NOTHING IS AFFECTING THE ACTUAL NOTICE ITSELF.
THIS IS ALL JUST THE SUPPLEMENTARY INFORMATION THAT YOU HAVE TO REVIEW.
>> AS FAR AS APPEARING ON THE TABLE HERE, THAT IS THE WORST CASE.
I KNOW NOT ALL OF US, BUT SEVERAL OF US, I KNOW, HAVE BEEN FRUSTRATED WE SHOW UP LIKE TONIGHT, I WOULD HAVE ENJOYED THE CHANCE TO HAVE READ THIS FARMER'S BRANCH DOCUMENT IN FULL, I WAS ABLE TO SKIM A LITTLE BIT OF IT.
I'M OKAY IF THERE'S IF IT'S SUPPLEMENTAL INFORMATION LIKE THIS, WHICH I DON'T THINK MATTERS TO THE PUBLIC A LOT IN THIS PARTICULAR CASE.
I'D HAVE BEEN FINE IF IT HAD BEEN EMAILED OUT TO US IN ADVANCE.
>> HONESTLY, EVEN IF IT DOES GET IT ADDED TO THE PACKET.
I CAN PULL IT UP ON THE SCREEN AND LOOK AT IT THAT WAY.
>> I THINK WHAT'S IMPORTANT IS IF SOMETHING IS ADDED, THAT YOU GET NOTICE THAT IT'S ADDED, SO YOU KNOW TO CHECK.
OTHERWISE, YOU GET HERE AND SO DID YOU GET THIS AND YOU'RE LOOKING LIKE, AND THAT'S NOT GOOD.
>> I LIKE WHAT KEN SAID ABOUT ATTACHING IT TO AN EMAIL.
IF YOU GIVE US NOTICE THAT SOMETHING'S ADDED, MAYBE ATTACH IT TO THE EMAIL, SO THAT WE HAVE IT.
BUT I'D MUCH PREFER THAT, I AGREE TO FINDING SOMETHING PRINTED HERE ON THE DIAS FOR THE FIRST TIME, WE HADN'T HAD A CHANCE TO READ.
>> SEVERAL TIMES WHEN THINGS HAVE APPEARED ON THE DIAS, WE HAVE HAD TO RESET THAT ITEM BECAUSE THERE JUST WASN'T ENOUGH TIME TO READ IT AND DIGEST IT AND MAYBE EVEN RESEARCH IT A BIT BEFORE WE WENT FORWARD.
I AGREE WITH YOU ALL THAT THAT'S NOT A GOOD THING TO EVER HAPPEN.
ARE THERE THINGS THAT YOU WANT IN THE PACKET THAT YOU'RE NOT GETTING?
>> WELL, LET ME CITE AN EXAMPLE FROM TONIGHT.
FOR EXAMPLE, IN THE P&Z ITEM, RUSSELL SAYS, HE THERE'S A STATEMENT FROM HIM, WHICH IS GREAT HE IS SAYING HE HAS NO ISSUES OR WHATEVER WITH THE PEOPLE OR WHATEVER.
BUT THERE'S NO STATEMENT ANYWHERE CONFIRMING THAT WAWA AND LINETTE AND ROVI OR LARKIN OR JAZMAX, WANT TO BE REAPPOINTED? I KNOW ONE OF THEM ANSWER TO TWO OF THEM, I THINK, BECAUSE I'VE TALKED TO THEM INDIVIDUALLY, BUT, THAT'S AN EXAMPLE OF SOME MISSING KEY INFORMATION FOR TONIGHT.
>> PATTY, I KNOW YOU SEND OUT NOTICES OR QUESTIONS TO
[01:10:02]
EACH PERSON THAT IS SERVING AS TO WHETHER THEY WANT TO BE REAPPOINTED OR NOT.IN THE FUTURE, CAN YOU ADD THAT.
>> IF THEY RESPOND TO YOU IF THEY DON'T RESPOND TO YOU.
>> I WOULD JUST ADD NO RESPONSE AND THAT TELLS ME PLENTY.
I DON'T NEED TO ACTUALLY SEE THE EMAILS WHERE THEY GET THE RESPONSES.
IF YOU JUST WANT TO SUMMARIZE AND BE LIKE, THESE THREE SAID, YES, THESE TWO SAID, NO, THIS ONE DIDN'T RESPOND, THAT'S ALL I NEED.
>> THAT TAKES A LITTLE BIT OF TIME.
IT MIGHT TAKE A LITTLE BIT OF TIME BECAUSE I'M GETTING THESE IN AS THIS ITEM IS ON THE AGENDA.
BUT WHAT I WOULD SUGGEST IS PROBABLY ADDING ANOTHER BLOCK ONTO THE BLOCK OF THEIR NAMES AND THEIR EXPIRATION DATE AND JUST PUT RESPONSE OR NO RESPONSE OR WHATEVER.
IT'S GOING TO TAKE A BIT OF TIME.
LIKE YOU SAID, I WANT TO ATTACH THE ACTUAL EMAIL BECAUSE A LOT OF TIMES THEY MAKE COMMENTS THAT, WE DON'T WANT TO SEE.
>> THAT'S LIKE ON YOUR CHART, TO GINGERS, YES, NO, NO RESPONSE.
>> YES, NO, AND THE QUESTION MARK WHICH IS NO RESPONSE.
THAT SHOULD MAKE IT VERY EASY.
ANYTHING ELSE? ANYTHING I WANT TO GO BACK AND REVISIT ON THE MINUTES.
NOW THAT YOU'VE HAD A FEW MINUTES TO THINK ON IT.
ON THE AGENDA ITSELF OR TIMELINES, KATHERINE, IS THERE ANYTHING THAT YOU WOULD LIKE TO ADD UP TO.
>> THERE'S SOMETHING I'D LIKE TO ADD, I WOULD REALLY LIKE IF THE PACKETS WERE AS COMPLETE AS THEY COULD BE WITH THE AGENDA ON WEDNESDAY, NOT WAITING UNTIL FRIDAY.
>> I SAID ME PERSONALLY, I WOULD LIKE TO SEE THE PACKET AS COMPLETE AS POSSIBLE ON WEDNESDAY, WITH THE NOTICE.
YES. IF YOU SEE SOMETHING THAT YOU'D LIKE HYPERLINKED OR SOMETHING LIKE THAT, BUT I CANNOT MOVE ON TO THE NEXT PACKET AND START FLESHING IT OUT BECAUSE I'M STILL FIXING THINGS.
>> I'M OF THE OPINION IF YOU CAN'T HEAR HAS GIVEN A DIRECTOR NOTICE THAT WE HAVEN'T GOTTEN THIS, AND IF WE HAVEN'T GOTTEN IT BY WEDNESDAY, IT GOES TO THE NEXT AGENDA.
WE SHOULDN'T BE IN THE BUSINESS OF CHASING SOMEBODY DOWN UNTIL FRIDAY AFTERNOON, TRYING TO GET WHATEVER UNLESS IT'S AN EMERGENCY, AND THAT'S A WHOLE DIFFERENT.
>> THERE ARE ALWAYS EMERGENCIES.
THIS IS NOT TALKING TOWARD EMERGENCIES AT ALL.
THERE ARE GOING TO BE EMERGENCIES.
BUT ITEMS THAT WE KNOW ABOUT IF THEY'RE NOT COMPLETE, THEY REALLY NEED TO BE PUSHED ON TO THAT BECAUSE IN THE HURRY, WE'RE NOT DOING A GOOD JOB AS EXPLAINING OR THE COVER LETTER OR EXHIBITS OR ANYTHING.
>> I JUST HAD ONE THING I WANTED TO CLARIFY BECAUSE GOING BACK TO THE AGENDA, WE HAD MENTIONED THE SUMMARY OF POSITIONS, AND I JUST WANTED TO CLARIFY THAT WE WERE MOVING THAT TO THE COVER PAGE AND NOT ON THE ACTUAL AGENDA ITEM. OR IN THE MINUTES.
>> IS THERE ANYTHING ELSE THAT NEEDS TO BE ADDED TO THIS PAGE TO THE SUMMARY PAGE?
>> ARE YOU GOING TO HAVE A SEPARATE DISCUSSION, MADAM MAYOR ON AGENDA ITEMS FOR CLOSED SESSION, OR IS NOW THE TIME TO TALK ABOUT THAT, TOO?
>> I HAVE TO GET CLARIFICATION FROM LEGAL COUNSEL IF WE CAN DISCUSS THIS.
OR DOES THAT HAVE TO BE DISCUSSED IN EXECUTIVE SESSION?
>> THE CONVERSATION ABOUT HOW MUCH SPECIFICITY YOU WANT TO POST WITH CAN BE HAD HERE.
>> THEN LET'S TALK ABOUT THAT NOW.
NOW WE'RE TALKING ABOUT EXECUTIVE SESSION ITEMS AND HOW MUCH SPECIFICITY DO YOU WANT ON THE POSTING.
IF YOU'LL NOTICE ON TONIGHT'S AGENDA,
[01:15:03]
THERE'S A LITTLE BIT MORE SPECIFICITY, BUT WE CAN DO WHATEVER WE WANT, BUT IF WE PUT A WHOLE LOT ON THERE, WE CANNOT WALK IT BACK AND KATHERINE CAN ADDRESS THAT IF SHE WOULD.>> SURE. THAT'S JUST THE LAW PER THE ATTORNEY GENERAL'S OFFICE THAT IF YOU HAVE POSTED WITH GREAT SPECIFICITY, HISTORICALLY, YOU CAN'T REALLY ENTER IN THAT BELL.
THAT'S THE WAY YOU SHOULD POST GOING FORWARD.
HOWEVER, MUCH YOU CAN'T EVER HAVE LESS SPECIFICITY.
WE HAVE BEEN ON OCCASION FOR SPECIFIC REASONS POSTED WITH GREATER SPECIFICITY, BUT WE GENERALLY AND BY AND LARGE, POST PREY GENERICALLY ON OUR EXECUTIVE SESSION POSTINGS.
>> I KNOW IT HAS BEEN A FRUSTRATION IN THE COMMUNITY THAT THEY DON'T KNOW WHAT WE'RE TALKING ABOUT IN EXECUTIVE SESSION, NOT JUST THIS COUNCIL, PREVIOUS COUNSELS.
I THINK TONIGHT'S ITEM IS DEFINITELY A STEP IN THE RIGHT DIRECTION AND I THINK SUFFICIENT.
>> DO YOU FEEL WHAT WE HAVE ON TONIGHT'S AGENDA IS SPECIFIC ENOUGH OR DO YOU FEEL IT SHOULD HAVE BEEN MORE?
>> I WOULD LIKE TO BE PREPARED FOR EXECUTIVE SESSION.
I THINK THIS HELPS A LITTLE BIT.
TELL ME, BUT IF THERE'S SOMETHING SPECIFIC THAT YOU WANT US TO PREPARE FOR, IS THERE A WAY LEGALLY THAT YOU CAN GET THAT COMMUNICATION TO COUNCIL WITHOUT PUTTING OUT TO THE PUBLIC EXACTLY LIKE WHAT YOU NEEDED FROM US?
>> IF IT'S ON A LEGAL ITEM, YES.
>> I WOULD PREFER IF THERE WAS SOME COMMUNICATION FROM THE TWO OF YOU DOWN TO COUNCIL, SO WE CAN PREPARE IF THERE'S SOMETHING SPECIFIC THAT YOU WANT US TO PREPARE FOR REGARDING ANY OF THE LEGAL ISSUES.
>> I CAN ASK KATHERINE TO SEND OUT AN EMAIL THAT SAYS, COUNCIL IN EXECUTIVE SESSION, WE'RE GOING TO DISCUSS BLOCK, PLEASE BE PREPARED FOR THIS DISCUSSION, AND THEN SHE CAN SEND IT OUT IF I UNDERSTAND CORRECTLY.
>> THE COMMUNITY IS FRUSTRATED THEY DON'T KNOW WHAT'S GOING ON, BUT THERE'S BEEN SEVERAL MEETINGS WHERE I WALK IN AND I HAVE NO IDEA WHAT YOU EXPECT.
I THINK THAT WILL ABSOLUTELY HELP.
>> I'M MORE FAMILIAR WITH HAVING IT WITH AGENDA ITEMS, LIKE CONSIDERING THE P&Z, WHERE IF WE GO INTO A CLOSED EXECUTIVE SESSION TO DISCUSS THAT, IT WOULD BE RIGHT THERE, SO IT WOULD BE OBVIOUS THAT THAT'S WHAT THE EXECUTIVE SESSION IS FOR.
I THINK THIS WILL ALLEVIATE A LOT OF THAT BECAUSE THAT IS SOMEWHAT COMMON.
>> THERE IS A CATCH ALL PROVISION ON EVERY AGENDA THAT WE COULD ALWAYS GO INTO CLOSED SESSION ON ANY OF THE ITEMS THAT ARE ON THE AGENDA, AND THEN THE EXECUTIVE SESSION POSTING IS TYPICALLY FOR THOSE ADDITIONAL THINGS THAT ARE NOT OTHERWISE POSTED ON THE AGENDA.
>> I JUST MEANT SPECIFICALLY WITH THE AGENDA ITEMS SO THAT THAT WAY IT'S OBVIOUS THAT THAT IS GOING TO HAPPEN DURING THIS COUNCIL MEETING, AND I'M GOING TO SIT FOR 10 MINUTES OR WHATEVER.
BUT WHEN THEY COME BACK OUT, THERE'LL BE ACTION TAKEN OR NO ACTION TAKEN.
>> I AM IN FAVOR OF ADDITIONAL SPECIFICITY BEING ADDED TO THE AGENDA, AND I THINK WHAT WE'VE DONE ON TONIGHT'S IS A GOOD EXAMPLE OF THAT.
THEY WANT TO KNOW WHY WE'RE GOING BACK THERE AND GENERALLY WHAT WE'RE DISCUSSING.
I DON'T EVER THINK IT'S BAD TO TELL PEOPLE THE GENERAL TOPICS WITHOUT TELLING THEM THE SUBSTANCE OF THE DISCUSSION.
ONE OF THE QUESTIONS I HAVE WE DO THIS VERY HIGH LEVEL ONE LIKE PROPOSED HERE TONIGHT FOR TONIGHT.
WE'VE GOT THREE ITEMS, GREGORY LANE, RESTORE THE GRASSLANDS DEVELOPMENT AND LEWIS LANE.
IF WE HAD, FOR EXAMPLE, NOT LISTED LEWIS LANE, BUT SOMETHING CAME UP IN THE LAST TWO DAYS REGARDING LEWIS LANE THAT CAUSED US TO DISCUSS IT.
LISTING IN SPECIFICITY, CAN WE STILL DISCUSS IT?
>> GENERALLY SPEAKING, I WOULD SAY NO.
IF IF THAT'S THE LEVEL OF SPECIFICITY WE'RE POSTING, I WOULD SAY NO.
NOW, THERE ARE ITEMS THAT I COULD INFORM YOU ON, BUT THERE WOULDN'T BE ANY DISCUSSION ON IT, IF THAT MAKES SENSE.
>> IF WE DIDN'T THINK THERE WAS ANY NEED TO DISCUSS LEWIS LANE TONIGHT, SO WE DIDN'T PUT IT ON THE AGENDA, BUT SOMETHING HAD COME UP TODAY. WE COULDN'T DISCUSS IT.
>> I THINK WITH THIS POSTING STYLE, THAT'S CORRECT.
>> WE COULDN'T DISCUSS IT UNDER THE CONSULTATION WITH AN ATTORNEY.
>> THAT'S WHERE THESE ITEMS ARE POSTED, CORRECT.
[01:20:02]
THESE ARE THE ONLY THINGS THAT WE'RE GOING TO BE TALKING ABOUT.>> THAT'S A LITTLE DIFFERENT TWIST ON IT.
WHAT WE CAN DO, I THINK WE NEED SOME OF THIS SPECIFICITY.
OF COURSE, WE COULD LIST AN ITEM AND THEN NOT DISCUSS IT BECAUSE WE LIST IT DOESN'T MEAN WE HAVE TO DISCUSS IT.
>> WHEN WE COME OUT OF EXECUTIVE SESSION, COUNCIL MEMBER, WHEN I ASK, IS THERE ANY DELIBERATION CAN ALWAYS SAY, I WOULD LIKE TO NOTE THAT WE DID NOT DISCUSS LEWIS LANE OR WHATEVER DEPENDING.
NOW, AGAIN, KATHERINE, CORRECT ME IF I'M SPEAKING WRONG.
>> NO, YOU CAN CERTAINLY SAY THAT.
I WOULD ALSO SAY, IF I ANTICIPATE THE NEED FOR PUBLIC ACTION ON ITEM, IT WOULD BE POSTED WITH EVEN GREATER SPECIFICITY.
>> MADAM MAYOR, MAY I SPEAK. I GUESS I WANT TO DRILL DOWN ON THIS A LITTLE MORE.
LET'S SAY, FOR EXAMPLE, WE DIDN'T LIST THE RESTORE THE GRASSLANDS, BUT SOMETHING CAME UP ON THAT, THAT WAS A LEGAL MATTER THAT CAUSED US TO REALLY NEED TO DISCUSS IT.
WE SAYING WE COULDN'T DO THAT? CAN WE DO A FOURTH BULLET ON HERE THAT SAYS ANY OTHER PENDING LITIGATION?
>> POTENTIALLY, I CAN DO SOME MORE RESEARCH ON THAT.
MY RESPONSE TONIGHT IS BASED ON WHEN WE'RE POSTING WITH GREATER SPECIFICITY, IT CREATES THE EXPECTATION IN A PERSON READING THE AGENDA THAT THAT'S ALL THAT'S GOING TO BE DISCUSSED.
I THINK THEN IF WE DISCUSS SOMETHING ELSE, THAT'S WHERE THE PROBLEM ARISES.
BUT YES, IS THERE A POSSIBILITY OF CATCH ALL LANGUAGE? THERE IS THAT POSSIBILITY THAT I CAN RESEARCH FURTHER.
>> I'D REALLY LIKE TO SEE SOME CATCH ALL LANGUAGE ON THERE SO THAT WE'RE NEVER RESTRICTED AS A COUNSEL FROM BEING ABLE TO DISCUSS ANY PENDING LITIGATION THAT WE'RE ACTIVELY INVOLVED IN OR COULD POTENTIALLY BE INVOLVED IN.
IT'S JUST TOO IMPORTANT A ROLE THAT WE PLAY HERE TO LIMIT OURSELVES ON THAT.
>> COULD WE HAVE A CATCH THAT UPDATE ON LITIGATION AND PENDING LITIGATION SOMETHING LIKE THAT.
Y'ALL WILL BE QUIET OVER HERE? WHAT DO Y'ALL?
>> I WAS JUST GOING TO I DIDN'T MEAN TO INTERRUPT, BUT I DIDN'T WANT TO KNOW THAT WE'RE PAST 6:45 OR 6:52.
I WAS JUST GETTING READY TO SAY WE'VE GOT ABOUT 3 MINUTES BEFORE TO BREAK BECAUSE I WANT TO GIVE EVERYBODY AT LEAST A FIVE MINUTE BREAK BEFORE THE COUNCIL MEETING.
>> WELL, I'M BACK AND FORTH ON THIS LISTING MORE INFORMATION.
I THINK IT'S GOOD FOR PEOPLE TO KNOW WHAT WE ARE DISCUSSING, BUT I ABSOLUTELY DO NOT WANT TO LIMIT US ON WHAT WE CAN SPEAK OF.
I DON'T THINK LISTING EVERY ONE OF OUR LAWSUITS AND THEN COMING BACK AND SAYING, NO, WE DIDN'T TALK ABOUT THAT IS NOT A GOOD IDEA EITHER.
IF WE HAVE TO CHOOSE BETWEEN BEING SPECIFIC OR NON, I WOULD PREFER TO BE NON TO ALLOW US TO BE MORE SPECIFIC IN WHAT WE NEED OUR NEEDS.
>> COUNSEL STILL GETTING AN IDEA OF WHAT WE'RE TALKING ABOUT.
>> I THINK THE PRICE OF KEEPING SOLELY TO SPECIFICITY IS THAT YOU'RE JUST GOING TO HAVE TO HAVE SPECIAL COUNCIL MEETINGS TO MAKE UP FOR THE FACT THAT YOU COULDN'T PUT IT IN THE AGENDA.
IF THERE IS SOMETHING THAT RESEMBLES CATCH ALL LANGUAGE, AND EVEN THAT SHOULD BE FAIRLY SPECIFIC.
IT SHOULDN'T BE WHATEVER COMES UP, BUT I THINK IT SHOULD BE SOMETHING THAT IS THAT CAPTURES URGENT IMMEDIATE ACTION FOR THE COUNCIL, WHETHER THAT'S LITIGATION OR SOMETHING ELSE.
BUT MY INPUT HERE IS I LOVE WHAT WE'VE PUT TOGETHER HERE.
I THINK IT'S REASONABLY SPECIFIC WITHOUT BEING TOO SPECIFIC.
I THINK THIS IS THE WAY FORWARD.
>> IT MAY BE THAT ON THIS PARTICULAR ITEM WE ARE NOT GOING TO SOLVE ANYTHING TONIGHT BUT WE LET KATHERINE GO DO SOME LEGAL RESEARCH AND SEE WHAT OUR OPTIONS ARE, AND THEN WE WILL COME BACK BECAUSE WE'RE OBVIOUSLY NOT GOING TO DISCUSS CITY PROTOCOLS TONIGHT EITHER.
WE'LL COME BACK AND REVISIT THAT IF THAT'S AGREEABLE WITH EVERYBODY.
[ADJOURN]
I AM GOING TO ADJOURN THE WORKSHOP.I HEREBY CALL THE PARKER CITY COUNCIL MEETING OF NOVEMBER 18, 2025 TO ORDER.
[CALL TO ORDER]
[01:25:03]
IT IS 7:07 PM.I WILL ASK MISS HALL, DO I HAVE A QUORUM?
>> THANK YOU. OKAY. FIRST THING WE WILL DO IS THE PLEDGES.
I'LL ASK MELISSA TESS IF SHE WILL LEAD US IN THE AMERICAN PLEDGE.
I WILL ASK DANIELLE IF SHE WILL LEAD US IN THE TEXAS PLEDGE.
>> THANK YOU. NEXT, WE HAVE PUBLIC COMMENTS,
[PUBLIC COMMENTS]
AND I'VE RECEIVED ONE COMMENT CARD FROM MR. ELLIAS.MARCUS, DO YOU WANT TO COME ON UP?
I READ SOME OF THE CONCERNS ABOUT THE EDITED PROPOSED ORDINANCE, AND I BELIEVE THAT THERE NEEDS TO BE MORE EDITS TO THESE LAWS BEFORE APPROVAL.
I STILL SUPPORT THE LAWS AND EVEN THE LAWS THAT SUPPRESS UNLAWFUL PROTESTING THAT CAUSE NOISE DISTURBANCES TO HARASS PUBLIC OFFICIALS AT SOUTH FORK AND NEIGHBORS HARASSING THEIR NEIGHBORS WHO THINK THEY CAN DO ILLEGAL ACTS AND GET AWAY WITH IT.
MANY OF THE PEOPLE SHOULD HAVE COME TO THE NOISE ORDINANCE MEETING WITHOUT MAKING THEIR REGRETS TO NOT CONTRIBUTE.
LET'S CONTINUE THESE WORKSHOPS AND NOISE COMMITTEE MEETINGS INSTEAD OF VOTING SOMETHING DOWN WHERE PEOPLE DO NOT LOVE OUR AMERICAN LAWS OR LOCAL RULES, JUST BECAUSE THEY MOVED HERE TO PARKER JUST TO GET AWAY FROM THE RULE OF LAW OF AMERICA.
IF THEY WISH TO ENJOY OUR FREEDOMS WITH US.
WE DO NOT NEED MORE CRIMES AGAIN INVOLVING NOISE.
I DON'T EXPECT ONE OF THE COMMENTATORS WHO TO KNOW ABOUT THIS UNTIL NOW WHO OPPOSED THE ORDINANCE.
BUT CONCERNS AND QUESTIONS WILL BE ADDRESSED TO THE TEXAS OFFICIALS AND THE TEXAS ATTORNEY GENERAL OUTSIDE OUR CITY.
SHOULD RESIDENTS AND SPECIFIC GOVERNMENT OFFICIAL DECIDE TO STAND AGAINST OUR LAWS BY THE STATE OF TEXAS ABOUT PROTESTERS THAT SHOULD HAVE BEEN INDICTED, INSTEAD, LET THEM GET AWAY DURING THE HOG DRIVE INCIDENT.
EXPANDED VERSION OF THIS COMMENTARY HAS ALREADY BEEN E MAILED TO THE SECRETARY AND WISH TO HAVE THE EXPANDED DOCUMENT TO BE ADDED FOR THE FUTURE CITY DOCUMENTS, INCLUDING THE NOISE ORDINANCE COMMITTEE. THANK YOU.
>> THANK YOU, MARCUS. ARE THERE ANY OTHER PUBLIC COMMENTS? NOT HEARING ANY.
THEN I'LL DISCUSS THE ITEMS OF COMMUNITY INTEREST.
[ITEMS OF COMMUNITY INTEREST]
I DON'T THINK IT'LL COME AS A REAL SHOCK TO ANYBODY.THAT CITY HALL IS CLOSED ON THANKSGIVING DAY AND THE FRIDAY AFTER THANKSGIVING, ALL EMERGENCY SERVICES WILL BE IN OPERATION AS USUAL.
IT IS JUST THE OTHER OPERATIONS THAT WILL NOT.
I WOULD LIKE TO NOTE THAT ON WEDNESDAY, DECEMBER 10, THERE WILL NOT BE A PARKS AND RECREATION COMMISSION MEETING.
PARKS AND RECREATION VOTED NOT TO MEET IN DECEMBER.
THEREFORE, THEY'RE TAKING A BREAK.
PLEASE DON'T COME FOR THAT MEETING BECAUSE IT WON'T BE HERE.
NOW WE WILL MOVE TO THE CONSENT AGENDA.
[CONSENT AGENDA ]
THERE ARE FOUR ITEMS ON THE CONSENT AGENDA.THE FIRST TWO ARE THE MINUTES FOR JUNE 17 AND JUNE 28.
THE OTHER TWO ITEMS IS RESOLUTION NUMBER 2025-867 REGARDING APPROVAL OF THE 25-26 INVESTMENT POLICY.
THE LAST THING ON THE CONSENT AGENDA IS RESOLUTION NUMBER 2025-872, AUTHORIZING EXECUTION OF A CONTRACT PROVIDING FOR THE RECONSTRUCTION OF THOSE PORTIONS OF DUBLIN ROAD WITHIN THE CITY OF PARKER.
[01:30:02]
AT THIS TIME, I WILL NOTE THAT YOU HAVE IN YOUR PLACE SOME CORRECTIONS TO THE MINUTES.I WILL ASK IF ANYBODY DOES REQUEST THAT THE MINUTES BE PULLED OFF OF THE CONSENT AGENDA.
ARE THERE ANY QUESTIONS ON THE MINUTES? MISS BAKER.
>> I HAVE A QUICK QUESTION ON ONE OF THEM.
CAN I JUST ASK THE QUICK QUESTION WITHOUT PULLING IT? IT'S ACTUALLY FOR THE QUESTIONS FOR GARY REGARDING THE ROAD CONSTRUCTION CONTRACT FOR DUBLIN ROAD.
THERE WERE A COUPLE OF THINGS THAT WERE LISTED ON THERE THAT ARE NOT INCLUDED IN THE CONTRACT BEING.
>> YOUR QUESTION IS MORE THAN JUST WE NEED TO PULL IT OFF THE CONSENT AGENDA.
GOING ON THE OTHER THREE ITEMS ON THE CONSENT AGENDA, DOES ANYONE ELSE HAVE ANYTHING THEY NEED TO PULL OFF? NOT HEARING ANYTHING.
>> MADAM MAYOR, I MAKE A MOTION, WE APPROVE THE CONSENT AGENDA.
>> WE HAVE A MOTION FROM MAYOR PRO TEM PILGRIM TO APPROVE THE CONSENT AGENDA WITHOUT THE CONTRACT FOR DUBLIN ROAD.
IS THERE A SECOND? MISS HUBERT SECONDS THE APPROVAL OF THE CONSENT AGENDA.
ARE THERE ANY COMMENTS? NO HEARING ANY, I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
ANY OPPOSED? NO HEARING ANY. MOTION CARRIES 5-0.
NOW WE WILL GO TO ITEM NUMBER 6,
[6. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2025-872 AUTHORIZING EXECUTION OF A CONTRACT PROVIDING FOR RECONSTRUCTION OF THOSE PORTIONS OF DUBLIN ROAD WITHIN THE CITY OF PARKER ]
WHICH IS CONSIDERATION AND OR APPROPRIATE ACTION ON RESOLUTION NUMBER 2025-872, AUTHORIZING EXECUTION OF A CONTRACT, PROVIDING FOR THE RECONSTRUCTION OF THE PORTIONS OF DUBLIN ROAD WITHIN THE CITY OF PARKER.MISS BAKING YOU WANT TO GO CONTINUE.
>> THERE WAS A COUPLE OF EXCLUSIONS IN THE ROAD IN THAT CONTRACT.
ONE OF THE THINGS WERE PRIME COAT, DEWATERING, NO DRAINAGE, ARE THERE GOING TO BE ADDITIONAL CHARGES FOR ANY OF THOSE THINGS? ARE WE NEEDING THOSE THINGS? WHY ARE THEY BEING EXCLUDED LISTED UP?
>> THAT'S THE CONTRACT LANGUAGE IN THERE.
WHEN THEY DISTURB THE DITCHES, THEY'RE GOING TO CLEAN UP BACK TO SHAPES SO WE TRY TO COME BACK AND MAKE THE FREE WORK ENTIRE.
>> THERE WOULD BE A PRIME CODE. THERE'S GOING TO BE [INAUDIBLE] LAYER BETWEEN THERE IS A PROTECTION.
>> FOR THE RECORD, MR. MACHADO DIRECTOR OF PUBLIC WORKS WAS RESPONDING TO MISS BOGDON'S QUESTIONS BECAUSE WE HAVE TO BE COGNIZANT OF THE PEOPLE AT HOME DO NOT ALWAYS SEE THE FIRST ROW OF PEOPLE AND KNOW WHO WE'RE TALKING TO.
ANYTHING ELSE ON ITEM NUMBER SIX? IF NOTHING, THEN I WOULD ACCEPT A MOTION.
>> I MAKE A MOTION TO APPROVE RESOLUTION NUMBER 2025-872, AUTHORIZING THE EXECUTION OF THE CONTRACT, PROVIDING FOR THE RECONSTRUCTION OF THOSE PORTIONS OF DUBLIN ROAD WITHIN THE CITY OF PARKER.
>> WE HAVE A MOTION FROM COUNCIL MEMBER BOGDON AND A SECOND FROM COUNCIL MEMBER SHARP TO APPROVE RESOLUTION NUMBER 2025-872, AUTHORIZING EXECUTION OF A CONTRACT, PROVIDING FOR THE RECONSTRUCTION OF THOSE PORTIONS OF DUBLIN ROAD WITHIN THE CITY OF PARKER.
ANY FURTHER COMMENTS? NOT HEARING ANY.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
ANYBODY AGAINST? MOTION CARRIES 5-0. THANK YOU.
NEXT, WE WILL GO TO ITEM NUMBER 7.
[7. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2025-868 REGARDING __3__ VOTES FOR COLLIN COUNTY CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS. ]
CONSIDERATION AND ANY APPROPRIATE ACTION ON RESOLUTION NUMBER 2025-868 REGARDING THREE VOTES FOR COLIN COUNTY CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS.IN YOUR PACKET, COUNSEL, YOU SHOULD HAVE HAD A LIST OF THOSE WHO ARE RUNNING FOR DIE.
MR. FILGRAM, DID YOU HAVE SOME COMMENTS YOU WISH TO MAKE?
>> YES, MADAM MAYOR. THANK YOU.
I KNOW WHEN WE ORIGINALLY CONSIDERED WHO THE CITY OF PARKER SHOULD NOMINATE FOR CONSIDERATION OF THAT BOARD.
WE MENTIONED FORMER MAYOR JERRY TARLNO, AND HE WAS VERY INTERESTED IN THAT POSITION.
HE'S BEEN ON IT IN THE LAST YEAR.
HE WITHDREW BECAUSE OF THE LARGE NUMBER OF VOTES THAT HE WOULD NEED FROM A COUPLE OF
[01:35:02]
THE OTHER VOTING DISTRICTS IN THE COUNTY IN ORDER TO ACHIEVE SUCCESS AND GETTING VOTED BACK ON, AND HE DOESN'T WANT TO HAVE ANY VOTES DEVOTED TO HIM.THAT WOULD BE BETTER USED SOMEWHERE ELSE.
I WANTED TO LET EVERYBODY KNOW, JERRY HAS WITHDRAWN, AND WE NEED TO SELECT AMONG THE OTHER CANDIDATES.
MY PERSONAL RECOMMENDATION WOULD BE THE MAYOR OF ALLEN, WHO IS TERM LIMITED ON HIS TERM AS THE MAYOR OF ALLEN AND IS VERY INTERESTED IN RUNNING FOR THE COLLIN COUNTY APPRAISAL DISTRICT BOARD AND HAS BEEN CAMPAIGNING FOR SUPPORT FROM ENOUGH DISTRICTS, I THINK TO WIN SUPPORT.
HE'S ALSO VERY MUCH ALIGNED WITH THE ISSUES AND THE POSITIONS THAT OUR FORMER MAYOR HAD AND WAS CONSIDERING PURSUING AS A BOARD MEMBER.
>> ARE THERE ANY OTHER COMMENTS?
>> QUESTION. WHO IS THE OTHER PERSON THAT JERRY WAS SERVING WITH THAT WAS UP AGAIN? THAT SAYS SOMETHING.
>> IS THIS WHAT YOU'RE TALKING ABOUT?
>> I HANDED THE LIST OF NOMINEES TO MAYOR PRO TEM PILGRIM.
>> MADAM MAYOR, ARE YOU READY FOR A NOMINATION?
>> MADAM MAYOR, I'D LIKE TO MAKE A MOTION THAT WE VOTE FOR BAINE BROOKS, WHO IS THE CURRENT MAYOR OF ALLEN, TO BE APPOINTED AS A BOARD OF DIRECTOR MEMBER FOR THE COLLIN COUNTY CENTRAL APPRAISAL DISTRICT, AND THAT WE CAST ALL THREE OF PARKER'S VOTES IN HIS FAVOR.
>> WE HAVE A MOTION BY MAYOR PRO TEM PILGRIM.
>> A SECOND. WE HAVE A MOTION BY MAYOR PRO TEM PILGRIM TO GIVE OUR THREE VOTES TO BAINE BROOKS, MAYOR OF ALLEN, FOR THE BOARD OF DIRECTORS OF THE COLLIN COUNTY CENTRAL APPRAISAL DISTRICT.
WE HAVE A SECOND BY COUNCIL MEMBER BOGDEN.
ANY FURTHER DISCUSSION? NOT HEARING ANY, THEN I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
ANY OPPOSED? MOTION CARRIES FIVE ZERO.
ALL OF OUR VOTES WILL GO TO MR. BROOKS FROM THE CITY OF ALLEN. I AGREE WITH YOU.
I THINK HE WILL BE AN EXCELLENT MEMBER IF HE SUCCESSFUL.
[8. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2025-869 MAKING APPOINTMENTS TO THE PLANNING AND ZONING (P&Z) COMMISSION. ]
CONSIDERATION AND OR ANY APPROPRIATE ACTION ON RESOLUTION NUMBER 2025 8-6-9, MAKING APPOINTMENTS TO THE PLANNING AND ZONING COMMISSION.COUNCIL, ARE THERE ANY COMMENTS? MR. SHARP.
>> I'M A LITTLE CONFUSED, BUT MAYBE SOMEONE HAS MORE INFORMATION THAN I DO.
I MEAN, I KNOW WE HAVE FIVE, SIX PEOPLE COMING UP TO THEIR TERM END THIS MONTH.
IS HER APPLICATION IN ADVANCE OF THEIR TERMS EXPIRING AND THAT'S WHAT WE'RE CONSIDERING?
>> THE PEOPLE WHOSE TERMS ARE EXPIRING OR HAVE EXPIRED OFF OF PN Z OR RUSSELL WRIGHT, WAYANG AND LINETTE AMOR ALONG WITH THE ALTERNATES WHO EXPIRE IN NOVEMBER OF THIS YEAR, LARKIN CRUTCHER, JASMINE [INAUDIBLE] AND RAJIV GAIN.
WE CAN EITHER APPOINT ALL OF THEM, NONE OF THEM.
WE DO HAVE A COUPLE OF APPLICATIONS.
DOES THAT ANSWER YOUR QUESTION OR DO I JUST CONFUSE YOU MORE. MR. BARON.
>> I'LL SPEAK IN FAVOR OF RUSSELL WRIGHT, WAYANG AND LINETTE AMOR TO CONTINUE THEIR VOTING POSITIONS AND ALSO ROVI GAINED AS AN ALTERNATE.
HE'S BEEN FILLING IN AT A LOT OF MEETINGS.
NOW, IF YOU LOOK AT THE ATTENDANCE CHART, THE OTHER TWO ALTERNATES HAVE NOT ATTENDED A SINGLE MEETING THIS YEAR.
I DEFINITELY QUESTION ABOUT KEEPING THEM ON.
[01:40:05]
I WANT TO SAY WE REMOVE AT LEAST ONE, IF NOT, BOTH OF THEM, AND I WOULD I WOULD HIGHLY RECOMMEND SUSAN MEDRANO TO BE AN ALTERNATE.>> AS A POINT OF CLARIFICATION, DID YOU INCLUDE WAY WAY? I DIDN'T HEAR YOU.
>> I THINK PERRIS NEEDS TO SAY SOMETHING.
>> I WAS JUST GOING TO SAY THAT FAR RIGHT COLUMN THAT WE'RE NOW GOING TO ADD.
EVERYONE RESPONDED THAT THEY WOULD LIKE TO CONTINUE, EXCEPT FOR LARKIN AND CRUTCHER.
I HAVE NOT HAD A RESPONSE ON HIS EMAILS AND OR THROUGH THE YEAR.
I UNDERSTAND HE'S HAD SOME HEALTH ISSUES, BUT I HEARD FROM EVERYONE ELSE.
>> I HAVE I SPOKE TO LARKIN ABOUT A FEW WEEKS AGO, AND I THINK HE'S FINE MY UNDERSTANDING ANYWAY WAS I I THINK HE'S FINE IF HE'S NOT IF HE DOESN'T CONTINUE YEAH.
IT WAS PROBABLY IN NATIONAL NIGHT OUT, BUT AND HE HAS FULLY RECOVERED FROM HIS STROKE AND HE'S COGNITIVELY FINE.
HE'S JUST STILL HAS A BIT OF A LACK OF CONFIDENCE IN COMING FORWARD, I GUESS.
>> I THINK THE INDICATION IS HE'S NOT READY AT THIS TIME TO CONTINUE ON, SO I THINK THAT'S ALL WE REALLY NEED TO KNOW.
WHAT DO WE DO IF WE DON'T WANT TO REAPPOINT SOMEONE AND IT LEAVES A VACANCY? ARE WE GOOD WITH THAT?
>> I MEAN, YES, WE CAN DO THAT, BUT IT'S WHAT COUNCIL WANTS TO DO.
BILLY HAS MADE EXCUSE ME, COUNCIL MEMBER BARON HAS MADE A MOTION THAT WE [OVERLAPPING]
>> I ACTUALLY DIDN'T MAKE A MOTION.
>> MY MISTAKE IS DISCUSSING THE REAPPOINTMENT OF RUSSELL WRIGHT, WE YANG, LINETTE AMOR, AND RAJIV GAIN AND BRINGING SUSAN MEDRANO FROM ZBA OVER TO P&Z.
WE HAVE A RULE THAT THEY CAN ONLY BE ON ONE OF THOSE TWO BOARDS?
>> ANY OTHER COMMENTS? I AGREE THAT LARKIN CRUTCHER HAS NOT RESPONDED TO THE CITY REQUESTING IF HE WANTS TO STILL CONTINUE.
I THINK THAT SHOULD BE THE SPACE THAT WE FILL.
HE HAS NOT I HEARD TRAVELS FOR WORK SO HASN'T BEEN ABLE TO MAKE IT.
I DON'T KNOW THAT I REALLY NEED TO REMOVE TO LEAVE A VACANCY.
IF SOMEBODY WANT TO REAPPLY, I GUESS.
I MEAN, IS THAT YOUR INTENTION THAT WOULD OPEN UP TO SHOW FOR OTHER PEOPLE TO APPLY? [NOISE]
>> IT'S A QUESTION AND THEN A STATEMENT.
HOW MANY PNC MEETINGS WERE HELD OVER THE LAST YEAR?
>>THANK YOU. I THINK IF YOU'VE MISSED ALL FOUR, YOU'VE VOTED WITH YOUR FEET ON WHETHER OR NOT YOU WANT TO BE INVOLVED IN THE PNC COMMITTEE, AND I THINK LEAVING IT VACANT ALLOWS US TO APPOINT SOMEONE WHO APPLIES LATER DOWN THE ROAD.
THE BEAUTY OF TODAY IS WE HAVE I GUESS IT'S NOT SEVERAL, BUT A FEW VERY QUALIFIED AND DESIRING TO BE ENGAGED PEOPLE, AND TWO OF THEM WANT TO BE INVOLVED IN PARKS AND REC, WHICH HAS FOUR, THREE VACANCIES.
I THINK WE CAN LIVE WITH AN ALTERNATE VACANCY UNTIL WE FIND SOMEONE TO FILL IT.
>> I GUESS JUST LOOKING AT THE LIST OF MEETINGS.
WE DIDN'T ACTUALLY HAVE ANY FOR THE FIRST HALF.
THE GUY MISSED FOUR IN THE SECOND HALF OF THE YEAR, SO I DON'T KNOW WHAT THE REST OF THE YEAR WOULD HAVE LOOKED LIKE.
I ALSO KNOW WE DON'T HAVE A BUNCH OF PEOPLE BANGING DOWN OUR DOORS TRYING TO APPLY FOR THIS.
IT IS THE MOST CONTENTIOUS OF BOARDS.
WE DO HAVE SOME POTENTIALLY CONTENTIOUS ISSUES COMING DOWN THE PIKE.
IF THE OPINION, MAYBE WE LEAVE THEM.
WE CAN ALWAYS VOTE TO REMOVE THEM IF THEY CONTINUE WITH NO ATTENDANCE, CORRECT?
[01:45:03]
>> I WOULD HAVE TO LOOK AT THAT, BUT I WAS GOING TO SAY WITHOUT A RESIGNATION, THEY WOULD CONTINUE TO HOLD OVER IF NOBODY IS APPOINTED IN THEIR PLACE.
>> YEAH. UNDER OUR RULES, YOU CONTINUE SERVING UNTIL YOUR SUCCESSOR IS APPOINTED AND QUALIFIED.
IF THERE WOULDN'T BE A VACANCY, SO TO SPEAK, THERE WOULD BE A HOLDOVER.
>> IN THAT CASE, I THINK I'M READY TO MAKE THE MOTION, NOW.
I MOVED TO KEEP RUSSELL RIGHT, WEYEN YANG, LINETTE AMOR, RAVI [INAUDIBLE] I DON'T KNOW HOW TO SAY IT.
>> AND APPOINT SUSAN MEDRANO INTO LARKIN CRUTCHER POSITION.
>> I HAVE A MOTION BY COUNCIL MEMBER BARON AND A SECOND BY COUNCIL-MEMBER BOGDEN, TO REAPPOINT WAYANG, RUSSELL WRIGHT, LINETTE AMOR, RAVI BRIAN, JASMINE [INAUDIBLE], AND MOVE SUSAN MEDRANO TO P &Z FROM ZBA.
IS THAT CORRECT? JUST WANT TO MAKE SURE I GOT IT RIGHT.
ANY FURTHER DISCUSSION? HEARING NONE, I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
ANY OPPOSE? MOTION CARRIES FIVE ZERO.
NEXT IS ITEM NUMBER 9 CONSIDERATION
[9. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2025-870 MAKING APPOINTMENTS TO THE ZONING BOARD OF ADJUSTMENT (ZBA). ]
AND OR ANY APPROPRIATE ACTION ON RESOLUTION NUMBER 2024 8-7-0, MAKING APPOINTMENTS TO THE ZONING BOARD OF ADJUSTMENT.>> DO WE NEED TO WHEN WE MAKE THIS MOTION, DO WE NEED TO REMOVE SUSAN MEDRANO?
>> YEAH. YES. WELL, INEFFECTIVE WHEN YOU APPOINTED HER TO P&Z, SHE IS REMOVED.
>> THIS SUMMARY ITEM MENTIONS THAT THE CHAIR EXPRESSED CONCERN ABOUT BRIAN DEVER IN AN EMAIL THAT I KNOW I HAVEN'T SEEN, SO I DON'T KNOW WHAT THAT CONCERN IS?
>> THE SOMEBODY MENTIONS THAT THE CHAIR EXPRESSED CONCERNS ABOUT BRIAN DEVER AND IT REFERENCES AN EMAIL AS FAR AS FAR AS I KNOW, I'VE NEVER SEEN THIS E MAIL.
BRIAN WAS CONCERNED THAT BECAUSE OF HIS TRAVEL FOR WORK, IT IS POSSIBLE THAT HE WOULD NOT BE AVAILABLE AT THE CALL OF THE CHAIR, WHICH IS WHEN ZBA MEETS.
>> THEN MIGHT WE FLIP HIM IN THE ALTERNATE IS WHAT I'M THINKING RIGHT NOW.
>> WELL, FIRST OF ALL, THEY'VE ONLY MET ONCE THIS WHOLE YEAR SO HE DID MISS THAT ONE MEETING SO THEY DON'T MEET THAT OFTEN.
I'M WILLING TO GIVE HIM ANOTHER CHANCE TO SHOW UP AND WE DON'T HAVE ANY OTHER ADDITIONAL APPLICANTS FOR THIS POSITION.
AT THIS TIME, I WOULD SAY WE LEAVE HIM.
>> I JUST WANTED TO LET YOU KNOW THAT THAT EMAIL WAS ATTACHED TO THE PACKET.
NOT THE THE PACKET LINK THAT I SENT OUT THE EMAIL WAS ATTACHED TO WHEN I SENT OUT THE E MAIL? [INAUDIBLE]
>> WAS THAT A MOTION, MISS BOGDEN?
>> I CAN MAKE A MOTION, IF YOU'D LIKE.
[01:50:02]
I MAKE A MOTION TO APPOINT STEVE SHUN CASE, ANDREW ELLISON, AND BRIAN DEVER TO THE ZONING BOARD OF ADJUSTMENTS.DO I NEED TO PUT THE RESOLUTION NUMBER ON THAT?
>> WELL, WHAT YOU MAY DO IS THAT YOU REAPPOINT ALL OF THE CURRENT PERSONS WITH THE EXCEPTION OF SUSAN MEDRANO BECAUSE SHE'S GOING TO P&Z.
>> WELL, I AM I NAMED THE THREE OF THEM.
THOSE ARE THE THREE COMING BACK.
SHE'S NOT ON WHO'S UP CURRENT IS WHAT I'M SAYING.
SHE GOING TO HAVE TO SUBMIT A RESIGNATION LETTER?
>> I THINK THAT'S EFFECTIVE RESIGNATION WITH HER APPOINTMENT APPOINTMENT?
>> I THINK WHAT YOU'RE ASKING WHICH IS FOR OXONE TO ENUMERATE ALL OF THE PEOPLE CURRENTLY SERVING ON ZBA WOULD IMPLY REAPPOINTMENT.
I WOULD HOPE THAT KATHERINE COULD WEIGH IN BECAUSE WOULDN'T THAT ALSO ALTER THEIR TERM IF THEY WERE NAMED SPECIFICALLY IN REAPPOINTMENT.
>> I THOUGHT THE ONES THAT SHE LISTED TO A POINT ARE THE ONES WHOSE TERMS ARE UP, CORRECT? NO. BECAUSE IT'S A STAGGERED TERM BY ORDINANCE, I BELIEVE SO IT WOULDN'T EXTEND IT, BUT I THINK THE MOTION IS CORRECT.
I HAVE A MOTION BY ROXANNE BOGDAN AND A SECOND BY COLLEEN HALBERT TO REAPPOINT STEVE SHANA CASEY TO PLACE 1 AND ANDREW ELLISON TO PLACE 3 AND BRIAN DEVER TO PLACE 5.
ANY FURTHER DISCUSSION ON THAT? IF NOT, I WILL CALL FOR YOUR VOTE.
PLEASE RAISE YOUR RIGHT HAND IF YOU ARE IN FAVOR OF THOSE APPOINTMENTS. ANY OPPOSED? JUST WANTED TO MAKE SURE ALL THE NUMBERS ADDING UP.
GOOD. NEXT, WE WILL MOVE TO ITEM NUMBER 10,
[10. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2025- 871 MAKING APPOINTMENTS TO THE TO THE PARKS AND RECREATION (P&R) COMMISSION. ]
CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NUMBER 2025-871, MAKING APPOINTMENTS TO THE PARKS AND RECREATION COMMISSION.>> I WANT TO STATE THAT RANDALL FLUGER, WHO IS ONE OF OUR APPLICANTS, DID ATTEND THE LAST PARKS AND REC MEETING AND MET SOME OF US.
I CAME AWAY WITH A POSITIVE IMPRESSION OF HIM AND THINK HE WOULD ADD VALUE.
>> HIS APPLICATION IS IN YOUR PACKET. MR. SHARPE.
>> I JUST WANT TO SAY THANK YOU TO MR. FLUGER FOR INCLUDING HIS RESUME.
IT'S NOT A LIFE STORY PER SE, BUT I THINK IT GIVES US A GOOD IDEA OF WHO YOU ARE AND WHAT YOU BRING TO THE TABLE.
IF YOU'RE OUT THERE, THANKS FOR THE DETAIL.
[LAUGHTER] PROBABLY SHOULD HAVE PUT HIM ON [INAUDIBLE] COUNCIL, WHAT'S [INAUDIBLE]
>> I HAVE A QUESTION IN THE PACKET.
THERE'S AN APPLICATION THAT I AM NOT SURE WHAT THEY'RE APPLYING FOR.
WE HAVE RANDALL FLUGER, AND THEN A SECOND ONE IS THIS ONE?
>> THEY PUT IN ONE, TWO, AND THREE AND THEN [INAUDIBLE]
>> YOU'RE OPPOSING THE APPLICATION?
[01:55:20]
>> IF IT'S OKAY, I'LL GO AHEAD AND MAKE A MOTION.
I MOVE THAT WE REAPPOINT SHERRY WARE, CINDY LANE, AND DONNA DACOSTA TO THEIR POSITIONS, AND THEN ADD RANDALL FLUGER AND GUANA NAVI AS ALTERNATES.
>> WE HAVE A MOTION BY COUNCIL MEMBER BARON AND A SECOND BY COUNCIL MEMBER HALBERT TO APPOINT SHERRY WARE, CINDY LANE, AND DONNA DACOSTA, TO VOTING MEMBERS OR VOTING POSITIONS.
SHERRY WARE, POSITION 1, CINDY LANE TO POSITION 3, DONNA DACOSTA TO POSITION 5.
MR., IS IT FLUGER? TO ALTERNATE 1 AND SAMI AM TO ALTERNATE 2. IS THAT CORRECT?
>> ANY FURTHER DISCUSSION? NOT HEARING ANY, I'LL CALL FOR YOU VOTE.
PLEASE RAISE YOUR RIGHT HAND IF YOU'RE IN FAVOR OF THOSE APPOINTMENTS.
ANYONE OPPOSED? WE HAVE A VOTE OF 4:01, MISS MAYOR PRO TEM PILGRIM BEING OPPOSED, BUT MOTION CARRIES AS THE MAJORITY OF FOUR.
NOW WE WILL GO TO ROUTINE ITEMS, THE UPDATES.
[11. UPDATE(S)]
MR. MACHADO, WOULD YOU TELL US ABOUT FM 25-51?>> FM 25-51 IS MAKING PROGRESS.
THEY'RE DONE [INAUDIBLE] AND THEY'RE ACTUALLY DEMOBILIZING THE BATCH PLAN AND GETTING THE SUBSURFACE STRATEGY DOWN [INAUDIBLE] AND PROBABLY AROUND FOUR MORE [INAUDIBLE]
>> ARE THERE ANY QUESTIONS TO MR. BECK?
>> WHEN YOU'RE SAYING THEY'RE PAYING BEING DILLA HAY.
ARE THEY GOING TO REPAVE THE PART OF DILLA HAY SOUTH WHERE THE JUNCTION IS GOING TO BE TO PARKER ROAD OR JUST NORTH?
>> THAT'S NOT PART OF THIS PROJECT.
THAT'S A MAINTENANCE [INAUDIBLE] FOR THIS PROJECT.
>> ANY OTHER QUESTIONS OR COMMENTS? THEN WE'LL MOVE ON TO TCEQ.
>> ON THE DISTRICT COURT APPEAL IN AUSTIN TO TRY TO STOP THE SEWER PLANT PERMIT, OCTOBER 15, THE CITY OF PARKER, THE CITY OF MURPHY, AND THE INDIVIDUAL PROTESTANTS ALL FILED THEIR INITIAL BRIEFS IN THAT CASE.
DECEMBER 15 WAS ORIGINALLY THE DATE THAT THE APPLICANT RESTORE THE GRASSLANDS WAS SUPPOSED TO FILE THEIR INITIAL BRIEF.
THAT DATE HAS NOW BEEN POSTPONED UNTIL I BELIEVE FEBRUARY, AND THE HEARING THAT WAS OR THE TRIAL THAT WAS SCHEDULED IN FEBRUARY, I THINK IT WAS SCHEDULED FEBRUARY 19, HAS BEEN POSTPONED UNTIL, DO YOU REMEMBER KATHERINE? IS IT JUNE OR MAY? I THINK IT'S LATE MAY. I THINK IT'S LATE MAY.
I'M SORRY I DON'T HAVE THE DATE RIGHT NOW, BUT I KNOW IT'S BEEN POSTPONED AT THE REQUEST OF THE TEXAS ATTORNEY GENERAL.
IT APPEARS TO ME THAT THE AG IS JUST NOW GETTING UP TO SPEED ON THIS CASE, PROBABLY NOT INFORMED OF MANY OF THE DETAILS OF IT UNTIL THEY LOOKED AT THE BRIEFS THAT WERE FILED.
IT GIVES SOME REASONABLE HOPE IN MY MIND, THAT THE AG LOOKED AT THIS AND SAYS, THIS IS A MORE COMPLEX SEWER PERMIT APPLICATION THAN WHAT THEY TRADITIONALLY DEAL WITH.
ON THE MUD APPLICATION, THAT WENT FROM TCQ BACK TO THE SOUR COURT, SEPTEMBER 3.
INDIVIDUAL PROTESTANTS WERE ALIGNED INTO FOUR DIFFERENT GROUPS.
I HEAD ONE OF THOSE FOUR GROUPS, CAROLYN MOBIUS HEADS ONE OF THE FOUR GROUPS.
>> EMILY PLUMBER HEADS ONE, AND I CANNOT REMEMBER THE PERSON WHO'S HEADING THE FOURTH ONE.
DIANE LODVO FROM MURPHY HEADS THE OTHER GROUP.
[02:00:05]
NOTHING ELSE HAS BEEN DONE SINCE THEN.THERE ARE TWO MOTIONS TO DISMISS THAT ARE PENDING IN FRONT OF THAT JUDGE.
ONE OF THEM IS ONE THAT I PERSONALLY FILED.
THE OTHER ONE WAS FILED BY THE CITY OF PARKER.
THOSE HAVE BEEN PENDING IN FRONT OF THE JUDGE SINCE THE SEPTEMBER 3, DAY.
IN FACT, ACTUALLY EVEN BEFORE THAT.
THE JUDGE HADN'T RULED ON THEM SO NO OTHER ACTION HAS BEEN TAKEN ON THAT.
>> MR. SHARPE, IS THERE ANYTHING ON LOUIS LINE OR KATHERINE, EITHER ONE OF THEM?
>> WE'RE TRYING TO TREAT WITH THIS AS QUICKLY AS WE CAN.
WE HAVE AN [INAUDIBLE] DRAFT THAT KATHERINE HAS REVISED GOING OVER TOMORROW, I THINK ACCORDING TO MR. MANTON.
JUST WANTED TO GET HIM TO NOD BEFORE I SAID IT.
BUT I THINK WE'RE ALSO GETTING A BETTER AND CLOSER RELATIONSHIP TO REPRESENTATION IN THE CITY OF LUCAS, AND SO WE LOOK TO EXPEDITE THIS AS QUICKLY AS WE CAN.
>> DUBLIN ROAD WATER LINES, GARY, DO YOU HAVE GOOD NEWS FOR US THERE?
>> I DO HAVE GOOD NEWS. WE'RE DONE.
[INAUDIBLE] IT'S ALL CONNECTED.
>> I THINK THE QUESTION NOW IS, WHEN IS PAVING GOING TO START?
>> WE'VE RECEIVED A LOT OF COMMENTS FROM THE COMMUNITY ON THIS ONE.
GARY, SORRY, MAYOR, PRESUMPTUOUS.
BUT DO YOU MIND SPEAKING A LITTLE BIT TO WHAT THAT TIMELINE MIGHT LOOK LIKE FOR THE FULL PAVING CONTRACT?
>> ABOUT 120 DAYS WEATHER PERMITTING.
THERE'S GOING TO BE A FACTOR [INAUDIBLE] IT'S PROBABLY GOING TO GO LONGER THAN THAT FOR PAVING FOR ASPHALT.
THERE'S A LOT OF BASE, WAS ABOUT 45 DAYS THE BASE WORK IS GOING TO HAPPEN.
THEN JUST START BY AN ASPHALT, IT'S GOT TO BE 50 DEGREES IN TEMPERATURE WITH THE ASPHALT DOWN.
WE HAVE TO GET THOSE DAYS IF WE DON'T [INAUDIBLE] BUT THAT'S THE PLAN.
SEE A CAPITAL IMPROVEMENT PLAN.
MR. MANTON AND MYSELF ARE CURRENTLY UPDATING THAT, AND HOPEFULLY IT WILL BE TO COUNCIL IN THE NEAR FUTURE.
I THINK MR. MANTON IS FEELING A TAD OVERWHELMED RIGHT NOW WITH ALL OF THE THINGS.
THIS IS YOURS. [LAUGHTER] IT'S GOING TO TAKE US A LITTLE WHILE.
>> AS YOU ALL KNOW, THE QUARTERLY REPORTS, THESE ARE HYPER LINKS.
JUST HIT ON THEM AND THEY'LL BRING UP THE REPORTS.
ARE THERE ANY OTHER UPDATES OR ANYTHING ANYBODY WANTS TO? MITCHELL. NOT HEARING A THING, WE'LL MOVE TO DONATIONS.
[12. ACCEPTANCE OF DONATION(S) FOR POLICE, FIRE, AND CITY STAFF FOR THE RECORD (Each valued at between $0 - $1,000 [RES. NO. 2024-801]) ]
THERE WERE FIVE.THIS IS ACCEPTANCE OF DONATIONS FOR POLICE FIRE AND CITY STAFF FOR THE RECORD.
LAURA ORNANDOS DONATED CHIPS AND SNACKS VALUED AT $30 TO THE POLICE DEPARTMENT.
MELISSA TERCE DONATED PRETZELS AND POWERADE VALUED AT $22 TO THE POLICE DEPARTMENT.
LAURA AND KEVIN WALSH DONATED LMNT GIFT PACKS, VALUED AT $25 TO THE POLICE DEPARTMENT.
LINDA RYAN AND GENE DELEON DONATED TWO DOZEN CAKE BUNDTINIS VALUED AT $56 FROM NOTHING BUT CAKES TO CITY STAFF.
HOW AND THEN CAMP DONATED PEANUT BRITTLE, VALUED AT $10 TO CITY STAFF AND FRUIT SNACKS AND PEANUT BUTTER BRITTLE VALUED AT $25 TO THE POLICE DEPARTMENT.
WE ARE SO GRATEFUL TO ALL OF OUR DONORS.
IT IS JUST SO FANTASTIC THAT YOU'LL THINK OF US AND REMEMBER US AND APPRECIATE US.
NEXT, I WILL ASK IF THERE'S ANY FUTURE AGENDA ITEMS TO BE ADDED. MISS BOBIN.
[13. FUTURE AGENDA ITEMS]
>> I'D LIKE TO ADDRESS THE FIRE DEPARTMENT'S THIRD QUARTER REPORT AND TELL YOU THANK YOU.
>> THEIR THIRD QUARTER REPORT THAT THEY HAVE ON HERE.
[02:05:02]
I REALLY LIKE THAT LAYOUT WITH UPDATING AND WHAT'S GOING ON THERE, BUT A CONSISTENT THING THAT I'M SEEING OVER THERE IS THEY'RE HAVING ISSUES WITH SPACE.I THINK THIS IS MUCH BIGGER THAN JUST BAND AIDING THIS SO I THINK WE NEED TO GET THIS ON A FUTURE AGENDA ON HOW WE'RE GOING TO DEAL WITH THOSE, WHETHER IT BE ON THIS CAPITAL IMPROVEMENTS PROJECT, IF WE'RE GOING TO INCLUDE IT WITH A NEW CITY HALL OR THINGS LIKE THAT.
I'D LIKE THAT TO BE ADDED TO THE LIST SO WE CAN START PUTTING THAT ON THE READER AS A NEED OF THE CITY.
>> ANYBODY ELSE HAVE ANY FUTURE [INAUDIBLE]? AS YOU KNOW, YOU CAN SEND ME AN EMAIL AND WE WILL ADD THEM AT ANY POINT IN TIME.
AT THIS TIME WE WILL GO INTO RECESS TO CLOSE THE EXECUTIVE?
>> THAT WAS HIGHER OR LOWER THAN LAST TIME?
>> PRETTY HIGHER. LAST TIME WE STARTED ON [INAUDIBLE]
>> I WAS JUST WONDERING, IF THIS IS APPROPRIATE TO ASK YOU, HOW ARE YOU COMING ON HIRING NEW POLICE OFFICERS?
[EXECUTIVE SESSION]
WE WILL RECESS TO CLOSE EXECUTIVE SESSION IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN ONE, GOVERNMENT CODE SECTION 551.074 PERSONNEL TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, DUTIES, DISCIPLINE, OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE.SECTION 51.0711, TEXAS GOVERNMENT CODE, CONSULTATION WITH THE CITY ATTORNEY ON PENDING OR CONTEMPLATED LITIGATION, A SETTLEMENT OFFER OR TWO ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER ON ANY AGENDA ITEM LISTED ELSEWHERE WITHIN THIS AGENDA AND/OR THE SUBJECT MATTER LISTED BELOW.
RESTORE THE GRASSLAND'S PROPOSED DEVELOPMENT MUD.
WE ARE IN RECESS.
* This transcript was compiled from uncorrected Closed Captioning.