[00:00:01]
>> I HEREBY CALL THE CITY COUNCIL MEETING OF
[CALL TO ORDER]
THE CITY OF PARKER TO ORDER IT IS DECEMBER 17TH, 2024 AT 5:30 PM, MS. SCOTT GRAY, IS THERE A QUORUM?[WORKSHOP]
>> AT THIS TIME, WE WILL PROCEED TO OUR WORKSHOP ON THE PROPOSED PERSONNEL POLICY MANUAL.
I'M HOPING THAT EVERYBODY READ THE PERSONNEL POLICY MANUAL.
I'VE GOT A COUPLE OF COMMENTS JUST AT THE START, AND THEN WE CAN GO FROM THERE.
I NOTICED IN HERE IN THIS POLICY MANUAL.
THERE ARE A LOT OF THINGS THAT TO ME, ARE NOT VERY CLEAR.
THEY NEED TO BE WORDSMITH OR WHATEVER YOU WANT TO CALL IT.
THE OTHER THING I NOTICED IS IN WITH THE POLICY, THERE'S A LOT OF PROCEDURES.
IT SEEMS TO ME THERE SHOULD BE TWO MANUALS.
THE SECOND IS ON THE PROCEDURES.
AND THEY SHOULDN'T BE IN THE SAME DOCUMENT.
I THINK THAT'S VERY CONFUSING.
BUT THAT'S JUST MY THOUGHTS ON THAT.
BECAUSE I WOULD LIKE US TO GET THE POLICY PART DOWN, AND THEN LET'S GET THE PROCEDURES PART DOWN.
BUT WHATEVER Y'ALL WANT TO DO.
>> CAN YOU GIVE US AN EXAMPLE OF HOW YOU DIFFERENTIATE BETWEEN POLICY AND PROCEDURE?
>> I'LL TRY. POLICY IS YOU CAN'T BE DRUNK ON DUTY. THAT'S THE POLICY.
THE PROCEDURE IS ONE, HOW IS THAT DETERMINED? WHO DETERMINES THAT? WHAT HAPPENS? FOR EXAMPLE, IT'S ALLEGED THAT BUDDY PILGRIM, DIRECTOR OF PUBLIC WORKS IS DRUNK AS A LORD.
THAT EMPLOYEE NEEDS TO KNOW WHAT IS THE FIRST STEP THAT HE DOES? DOES HE IGNORE IT? DOES HE TAKE IT TO HIS SUPERVISOR? DOES HE TAKE IT TO HIS DEPARTMENT HEAD? WHAT DOES THE DEPARTMENT HEAD DOES? DOES THE DEPARTMENT HEAD VERIFY OR DOES THE DEPARTMENT HEAD JUST TAKE IT TO THE CITY ADMINISTRATOR? THE CITY ADMINISTRATOR TAKE IT TO GRANT AS HUMAN RESOURCE.
>> I GUESS I'M WONDERING, CAN YOU GIVE A SPECIFIC EXAMPLE OUT OF THIS DOCUMENT OF THAT RATHER THAN A THEORETICAL DISCUSSION.
>> WELL, I'M LOOKING IF ANYBODY ELSE WANTS TO JUMP IN, GO RIGHT AHEAD.
>> I HAD SOME OVERALL COMMENTS.
FROM MY UNDERSTANDING, KATHERINE, WERE YOU THE AUTHOR OF THIS?
>> WHAT I WAS ASKED TO DO WITH THIS POLICY, I DID PROVIDE THIS TO THE CITY.
WHAT LUKE HAD ASKED ME TO DO A LITTLE MORE THAN A YEAR AGO WAS JUST DO LOWEST COST POSSIBLE, TAKE A SIMILAR CITY TYPE A CITY THAT I HAPPENED TO HAVE POLICIES FOR AND CONVERT IT TO PARKER.
THEN WE HAD SOME MEETINGS TO TALK ABOUT SPECIFIC THINGS.
I THINK MOSTLY ABOUT LEAVE ISSUES AND THAT THING THAT WERE CUSTOMIZED TO PARKER.
AND THEN THAT WAS WHAT WAS PRESENTED TO THE COUNCIL FOR FURTHER FEEDBACK, AS I UNDERSTAND IT, AND THAT'S WHERE WE ARE.
>> DO YOU RECALL OR WERE YOU WILLING TO IDENTIFY WHAT CITY IT IS THAT YOU [INAUDIBLE] FROM. [OVERLAPPING]
>> I DON'T THINK I CAN DO THAT, BUT I'LL TELL YOU IT'S A TYPE A MUNICIPALITY IN NORTH TEXAS.
>> DO YOU HAVE ANY IDEA AS TO HOW LARGE THAT PARTICULAR CITY IS?
THEY'RE PROBABLY JUST UNDER 5,000.
WELL, I HAVEN'T LOOKED IN A WHILE, SO I MAY MAYBE OFF ON THAT, BUT THEY'RE VERY COMPARABLE IN SIZE, MAYBE A LITTLE BIT SMALLER.
>> BUDDY, IN ANSWER TO YOUR QUESTION.
IF YOU GO TO PAGE 7, IT INDICATES MANDATORY REPORTING.
THE CITY REQUIRES THAT EMPLOYEES REPORT ALL PERCEIVED INCIDENTS OF HARASSMENT OR INAPPROPRIATE CONDUCT REGARDLESS OF THE OFFENDER'S IDENTITY OR POSITION.
THEN UNDERNEATH THAT IS THE PROCEDURE FOR DOING SO.
AN EMPLOYEE WHO OBSERVES, THIS IS WHAT THEY DO.
THEY TAKE IT TO THEIR DEPARTMENT.
THAT'S ONE IS A POLICY, ONE IS A PROCEDURE.
AND FOR SOME THINGS, THERE MAY BE MORE THAN ONE PROCEDURE.
AND I THINK IT'S IMPORTANT THAT WE PUT THAT SOMEWHERE.
I THINK IT'S HIGH TIME THIS CITY QUITS HAVING THINGS NOT IN WRITING.
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WE'VE GOT SO MANY THINGS THAT ARE JUST WELL, THAT'S THE WAY THEY ARE.WELL, NO WE NEED TO HAVE THE POLICY AND WE NEED TO HAVE THE PROCEDURES, AND WE NEED TO HAVE THEM WRITTEN, AND WE NEED TO HAVE THEM ADOPTED SO THAT ANY FUTURE COUNSEL THAT WANTS TO MAKE A CHANGE OR WANTS TO KNOW WHAT TO DO, WE HAVE THE INFORMATION.
IT'S VERY FRUSTRATING, I THINK FOR ALL OF US NOT TO HAVE GOOD INFORMATION.
>> YES, I WOULD SUGGEST, MADAM MAYOR THAT THIS DOCUMENT IS AN ATTEMPT TO PUT SOME OF THESE IDEAS IN WRITING.
I THINK THE SPIRIT OF COLLABORATION THAT WE'RE GOING TO HAVE HERE TONIGHT IS TO TALK THROUGH EACH ONE AND DECIDE DOES THIS POLICY MAKE SENSE AND APPLY TO A CITY SIZE OR THE CITY OF PARKER OR DO WE FEEL LIKE IT'S MAYBE PROVIDING TOO MUCH DESCRIPTION, TOO MUCH GUIDANCE, AND IT CAN BE MAYBE MORE GENERALIZED.
I THINK WE'LL HAVE GOOD INPUT FROM OUR COUNCIL TONIGHT IN TERMS OF WHAT THINGS APPEAR TO BE GENERALLY USEFUL FOR PROVIDING GUIDANCE TO THE DEPARTMENT HEADS AND HUMAN RESOURCES AND THE CITY, WHERE BEFORE IT MIGHT HAVE BEEN JUST LEFT TO INTERPRETATION.
I THINK THIS DOCUMENT IS IN THE SPIRIT OF A STEP TOWARDS PROVIDING SOME DEFINITIONS.
NOW, THERE ARE OBVIOUSLY GOING TO BE REVISIONS TO THIS DOCUMENT.
SOME THINGS WILL TAKE OUT, SOME THINGS WILL MODIFY.
BUT I THINK RIGHT IN THE SPIRIT OF WHAT YOU'RE ASKING FOR.
>> LIKE YOU SAID. [OVERLAPPING]
>> MY COMMENT ON THE I MEAN, YOU CERTAINLY COULD SPLIT THESE UP AND YOU COULD HAVE THEM IN THE TWO DIFFERENT CATEGORIES LIKE YOU WERE TALKING ABOUT, YOU NEED TO BE CAREFUL, IS YOU NEED TO BE CAREFUL THAT YOU INTEGRATE THEM TOGETHER THEN BECAUSE BOTH PIECES OF THAT ARE GOING TO HAVE TO BE TIED TOGETHER.
IF YOU DO SPLIT IT APART, I DON'T HAVE A PROBLEM WITH THAT.
I THINK IT'LL TAKE A LOT MORE THOUGHT AND HOW WE DO IT.
IT'S A LITTLE EASIER FROM A STANDPOINT OF WRITING A DOCUMENT TO HAVE EVERYTHING OPENING POLICY RAMIFICATIONS AND WHAT HAPPENS TO EACH ONE THE WAY IT IS NOW.
BUT I DO AGREE THAT FOR SOMETIMES, ON MAINTENANCE OF THE DOCUMENT.
SOMETIMES IT'S EASIER TO HAVE A GENERAL PROCEDURE THAT YOU WOULD HAVE AND THE SPECIFICS OR SOMEWHERE ELSE.
BUT I'M NOT REALLY TIED TO IT ONE WAY OR THE OTHER.
I THINK THAT MAYBE THAT MIGHT BE A SECOND THING THAT WE CAN DO LATER ON ONCE WE GET THE CONTENT.
I THINK THE KEY IS THE CONTENT, MAKING SURE IT'S CLEAR, WE UNDERSTAND WHAT IS IN IT AND HOW WE MANAGE THIS WITH EMPLOYEES.
>> YEAH, I JUST HAD QUESTION FOR [INAUDIBLE] BUT DO YOU KNOW IF THIS WAS THE CITY MANAGER CITY?
>> NO, IT'S NOT A HOME RURAL MUNICIPALITY.
IT'S A TYPE A WITH A CITY ADMINISTRATOR.
>> THANKS. FROM MY STANDPOINT, OVERALL, FOLLOWING UP WITH COUNCILWOMAN.
NO, I ALSO BELIEVE THAT READING IT, IT'S VERY LONG.
IT'S 50, 69 PAGES, AND THE CURRENT ONE IS 29, SO IT'S BASICALLY DOUBLE.
IT COVERED EVERYTHING, SO FROM THAT STANDPOINT, YOU DID IT AND YOU PROVIDED IT.
I DON'T SEE A LOT OF HOLES IN IT.
THE THING IS THAT IT'S JUST SO DETAILED.
TO ME, IT LEAVES LITTLE ROOM FOR DISCRETION.
SOMETIMES IN A SMALLER CITY, THINGS ARE GOOD TO BE DISCRETION BECAUSE THERE'S ALWAYS A MILLION VARIABLES INVOLVED WITH A LOT OF THINGS THAT TAKE PLACE FROM A PERSONNEL MATTER.
WHEN IT'S WRITTEN IN BACK AND WHITE, THIS OCCURS.
THERE JUST ISN'T A LOT OF ROOM FOR DISCRETION TO MOVE ELSEWHERE.
FROM THAT STANDPOINT TOO, BECAUSE THE WHOLE IS THIS IS A RAMIFICATION OF WHAT YOU DO KNOW AND THERE'S SO MUCH OF IT.
IS THAT AFTER READING, I FELT LIKE IS A NEW PERSON COMING IN AND THERE'S A NEW EMPLOYEE COMING IN, I FEEL LIKE YOU'RE AFTER ME TO SOME EXTENT.
IT'S LIKE, OKAY, WHAT AM I GOING TO FIND HERE AND HERE'S A RAMIFICATION OF WHAT IT IS.
TO ME, IF YOU LOOK BACK AT THE PREVIOUS ONE, IT IS A LITTLE BIT MORE UNIQUELY MAYBE MORE DISCRETION AND MORE WELCOMING THE EMPLOYEE.
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>> JUST TO SPEAK TO SOME OF THE COMMENTS FROM MY PERSPECTIVE OF OVER 20 YEARS OF DOING EMPLOYMENT, YOU REALLY SEE CHANGES OVER TIME AND HOW MUNICIPALITIES AND EMPLOYERS GENERALLY APPROACH THESE THINGS.
I WILL SAY TO YOUR POINT THAT IT'S REALLY DETAILED.
THAT IS SOMETHING THAT I'M SEEING MORE RECENTLY FROM SOME CLIENTS IS MORE OF A DESIRE TO PULL BACK AND LEAVE MORE DISCRETION.
LEAVE MORE ROOM FOR INTERPRETATION IS PROBABLY NOT THE BEST WAY TO SAY THAT, BUT LEAVE MORE TO, YOU'VE TRAINED YOUR EMPLOYEES TO DO WHAT THEY'RE SUPPOSED TO DO IN THOSE ROLES.
THERE'S ALSO THE ISSUE OF HAVING PROCEDURE IN IT.
DO YOU NEED HR PROCEDURES IN IT OR THERE'S A SPLIT THERE TOO? WE DON'T NECESSARILY NEED TO TELL HR WHAT TO DO OR HOW TO DO THEIR JOB, BUT WE MAY NEED TO TELL THE EMPLOYEES IN THAT POLICY HOW TO ACCESS HR OR HOW TO APPROACH HR.
THERE'S SOME OF THE PROCEDURES THAT YOU TEND TO KEEP IN POLICY.
I THINK IT'S A VERY GOOD POINT.
THOSE THINGS ARE HARD TO KEEP SYNCHRONIZED WHEN YOU SPLIT THEM UP.
I'M SAYING EVERYBODY'S HAD GOOD POINTS ABOUT IT, AND IT'S SOMETHING THAT YOU JUST SEE CHANGE OVER TIME IN TERMS OF WHAT IS THE TREND OR THE BEST PRACTICE.
>> THANKS. THE POINT I HAD IS I LOOKED AT IT IS THAT THE PREVIOUS MENU BASICALLY SAID FOR MAJORITY OF OR I THINK ALL OF IT WHEN IT SAID, HEY, WHO DO YOU NOT REPORT TO, BUT WHO DO YOU TALK TO, ETC IT JUST BASICALLY SAID YOUR SUPERVISOR.
I THINK THAT'S THE ONLY THING IT SAID IN IT.
LEAVING THE ORGANIZATION CHART OPEN.
YOU SHOULD HAVE AN ORGANIZATION CHART. DON'T GET ME WRONG THERE.
WE SHOULD DEFINE ORGANIZATION CHART.
BUT THE CHANGE ORGANIZATION CHART AS WELL ALONG THE WAY.
IF IT'S BAKED INTO THE PERSONNEL POLICY, THEN I THINK IT'S MORE DIFFICULT TO MAKE THOSE CHANGES, BUT YOU'VE GOT TO GO BACK TO THE PERSONNEL POLICY AND MAKE A NUMBER OF CHANGES AS WELL.
I THINK THAT A LOT OF TIMES LEAVING IT AS YOUR SUPERVISOR AND THEN LOOKING TO THE ORGANIZATION CHART WORKS BETTER THAN IDENTIFYING EXACTLY WHO IT IS THAT YOU TALK TO IN THE PERSONNEL MENU.
>> TO SOME DEGREE, THERE ARE SOME THINGS THAT ARE IDENTIFIED IN HERE THAT ARE HANDLED DIFFERENTLY BY DEPARTMENT.
FOR EXAMPLE, UNDER THE RULES, THERE MAY BE TIGHTER RULES FOR POLICE OFFICERS, THEN THERE MAY BE FOR ADMINISTRATION.
I GUESS THAT'S WHERE I WAS THINKING, HERE'S WHERE YOU HAVE THE POLICY.
PERIOD. BUT THEN OVER HERE WITH PROCEDURES, IF YOU'RE A MEMBER OF THE POLICE DEPARTMENT, YOU HAVE TO GO BY POLICE RULE NUMBER OR HOWEVER YOU WANT WHERE YOU HAVE THE PROCEDURE AND AN EMPLOYEE WOULD GET A COPY OF BOTH.
THEY WOULD GET THE RULES BOOK, SO THEY KNOW THE RULES.
AND THEN THEY'D GET THE PROCEDURE BOOK, SO THEY WOULD KNOW WHAT TO DO IF THEY SAW A VIOLATION OR IF THEY VIOLATED.
LIKE I SAID, THAT WAS JUST MY THOUGHT TO MAKE IT EASY BECAUSE THE LENGTH.
BUT IF OTHER PEOPLE THINK THAT WE ALL SHOULD HAVE IT IN ONE BOOK, THAT IS GOING TO BE A BIG BOOK.
I CAME FROM THE GREAT STATE OF TEXAS.
OUR PERSONNEL MANUAL WAS OVER 573 PAGES.
>> WE DON'T WANT THAT. [LAUGHTER] WE DID NOT WANT 573 PAGE.
I DON'T KNOW IF ANYBODY WOULD GO THROUGH THE WHOLE BOOK.
I DON'T THINK WE WANT TO GO THERE.
>> I SEE SOMETHING OF THAT LENGTH.
AS A MATTER OF JUST HOW MUCH DETAIL YOU WANT TO PUT IN IT.
I'M GOING TO BE OPEN TO LISTEN TO MORE OF THIS, BUT I'M NOT SURE I REALLY GET THE DIFFERENCE BETWEEN THE POLICY AND PROCEDURES AND WHAT WE GAIN BY SEPARATING THEM OUT.
IT APPEARS TO ME THEY'D BE MORE EFFECTIVE IF THEY WERE ADJACENT TO ONE ANOTHER SO THAT ONCE YOU SEE WHAT THE POLICY IS, YOU SEE WHAT THE PROCEDURE IS TO THE EXTENT THAT WE DEFINE IT RIGHT THERE ALONG WITH IT.
I DON'T UNDERSTAND HOW WE GAIN ANYTHING BY, HERE'S THE POLICY.
NOW I'VE GOT TO GO TO ANOTHER BOOK AND LOOK IT UP AND FIND WHERE IT'S LOCATED IN THERE, WHAT THE PROCEDURE IS FOR IMPLEMENTING THAT POLICY NUMBER 1.
I'M NOT SURE IT GAINS US ANYTHING EVEN IN LENGTH.
WE MIGHT END UP HAVING A LONGER DOCUMENT IF IT'S SEPARATED INTO TWO,
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BECAUSE EACH ONE WOULD HAVE TO MAKE SOME REFERENCE TO THE OTHER FOR THEM TO BE CONNECTED AS OPPOSED TO THEM JUST BEING IN SEQUENCE.I DON'T THINK IT EITHER HELPS OR HINDERS THE ISSUE OF LENGTH.
I THINK HOW MUCH DETAIL WE DECIDE TO PUT IN THIS POLICY AND PROCEDURE MANUAL IS WHAT'S GOING TO DETERMINE THE LENGTH OF IT.
SECONDLY, AND MORE BROADLY, I THINK IT'S GOING TO GET US INTO A DISCUSSION OF WHAT'S A POLICY AND WHAT'S A PROCEDURE BECAUSE THOSE ARE VERY FINE LINES THAT CAN BE DRAWN, AND WE MAY HAVE DIFFERENCE OF OPINION ON THAT.
THE GRAND SCHEME OF THINGS, I DON'T KNOW WHAT DIFFERENCE IT REALLY MAKES.
EVEN IF WE HAVE A DIFFERENCE OF OPINION, WHETHER YOU CALL SOMETHING A POLICY OR PROCEDURE.
IF IT'S IMPORTANT ENOUGH TO DEFINE IN WRITING, LET'S PUT IT DOWN, IF IT'S NOT, THEN LET'S LEAVE IT OUT.
I DO SEE SOME THINGS IN HERE THAT I'LL GIVE YOU ONE EXAMPLE OF THE THINGS THAT BOTHERED ME A LITTLE BIT GOING BACK TO THAT PAGE 7 THAT YOU MENTIONED A MINUTE AGO, THE PARAGRAPH THAT YOU READ WHICH IS THE SECOND PARAGRAPH ON THE PAGE, CONDUCT, COMMENTS, OR INNUENDOS THAT MAY BE PERCEIVED BY OTHERS AS OFFENSIVE OR INAPPROPRIATE AND ARE STRICTLY PROHIBITIVE.
I DON'T HAVE ANY IDEA WHAT OTHER PEOPLE PERCEIVE.
FOR US TO PUT IN HERE THAT SOMETHING THAT SOMEBODY ELSE PERCEIVES AS INAPPROPRIATE IS STRICTLY PROHIBITIVE IS IN MY OPINION, ALMOST AN UNENFORCEABLE DICTATE.
NOW, THE THINGS THAT FOLLOW IT ARE FINE.
SENDING, SHOWING, SHARING, DISTRIBUTING INAPPROPRIATE JOKES, PICTURES, COMICS, STORIES, AND THEN IT GIVES SOME DESCRIPTION OF WHAT THOSE MIGHT BE, THAT WOULD BE PROHIBITIVE.
>> I DO WANT TO MAKE ONE OTHER COMMENT TOO JUST FOR THE SAKE OF ANYBODY WHO'S LISTENING AT HOME.
I LISTENED TO A COUPLE OF OUR COUNCIL MEETINGS AGAIN JUST RECENTLY.
RANDY, I DID NOTICE YOU'RE VERY DIFFICULT TO UNDERSTAND WHEN I LISTEN AT HOME BECAUSE THE CLOSER THAT YOU SPEAK TO THE MICROPHONE, THE MORE INAUDIBLE IT IS AT HOME.
YOU TEND TO SPEAK VERY CLOSELY TO IT.
LEE, YOU SPEAK A LONG DISTANCE AWAY FROM IT.
YOUR VOICE IS WEAKER AND HARDER TO HEAR.
I THINK WE'RE HEARD BEST WHEN WE PROBABLY STAY 6-8 INCHES FROM THE MICROPHONE.
I'M JUST PASSING THAT LONG INFORMATION.
>> THE MICROPHONES ACTUALLY WORK PRETTY WELL IF YOU'RE LISTENING AT HOME.
>> OR YOU CAN FORGET TO PRESS THE BUTTON. [LAUGHTER]
>> YEAH, YOU'RE RIGHT. OR YOU CAN FORGET TO PRESS THE BUTTON.
>> I THINK THOSE ARE REALLY GOOD POINTS THAT YOU MADE.
I THINK THAT COUNCIL HAS A REALLY GOOD SCOPE ON WHAT WE SHOULD CONSIDER.
I THINK YOUR COMMENTS REGARDING SPENDING TIME, DETERMINING WHAT'S PROCEDURE AND WHAT'S THE POLICY IS NOT TIME WELL SPENT, I THINK IT'S BETTER TO FOCUS ON THE CONTENT OF THE DOCUMENT AND JUST KEEP IT IN ONE DOCUMENT THE WAY IT IS RIGHT NOW BECAUSE I THINK TO YOUR POINT EARLIER, I DON'T SEE A BENEFIT BECAUSE YOU WOULD HAVE TWO DIFFERENT DOCUMENTS THAT YOU WOULD NEED TO KEEP SYNCED AS WE TALKED ABOUT EARLIER AND TO HAVE A LOT OF REFERENCES BACK AND FORTH.
HAVING SUPERVISORS AND EMPLOYEES REFORMING BETWEEN TWO DOCUMENTS AND DISCERNING WHAT IMPLICATION ONE POLICY HAS ON WHAT PROCEDURE TO USE I THINK WILL CAUSE CONFUSION.
I'M A PROPONENT FOR KEEPING IT ALL CONTAINED IN ONE DOCUMENT MYSELF.
>> GOING TO THE SENTENCE THAT BUDDY WAS READING.
WHEN IT TALKS ABOUT INNUENDOS THAT MAY BE PERCEIVED BY OTHERS, WHO IS OUR JUDGE? WHO JUDGES THAT? I HAVE PROBLEMS WITH THINGS LIKE THAT BECAUSE HOW I PERCEIVE SOMETHING MAY BE TOTALLY DIFFERENT FROM HOW YOU PERCEIVE IT.
WHO WOULD THAT PERSON BE THAT WOULD MAKE THAT CALL?
>> MAYBE I'LL ASK KATHERINE TO MAYBE PROVIDE SOME ADDITIONAL INPUT HERE BECAUSE FOR ME, I WORK IN A CORPORATE ENVIRONMENT, AND I THINK THERE'S A LOT OF TRAINING THAT BOTH EMPLOYEES AND MANAGEMENT GO THROUGH IN A CORPORATE ENVIRONMENT PRETTY OFTEN THAT COVER THE CONCEPT AND I GUESS GUIDANCE FOR HARASSMENT.
I THINK THAT'S A PRETTY STANDARD TOPIC THAT GETS COVERED IN A CORPORATE WORLD, AND SO I WONDER IF A LOT OF THESE THINGS MIGHT BE TAKEN DIRECTLY FROM THAT.
MAYBE KATHERINE YOU CAN JUST PROVIDE SOME ADDITIONAL GUIDANCE ON THAT.
>> AS FAR AS WHO MAKES THE DETERMINATION ON THAT, IT'S GOING TO BE WHOEVER DOES THE INVESTIGATION OR THE DECISION MAKER THAT RECEIVES THE INVESTIGATION.
A LOT OF TIMES HR IS WHO DOES THE INVESTIGATION.
[00:20:01]
SOMETIMES YOU USE AN OUTSIDE THIRD PARTY FOR THAT.I HAVE MADE A NOTE AS YOU'RE GOING THROUGH THIS, BECAUSE I THINK THIS IS A DIFFICULT PROCESS.
IT'S GOING TO BE DIFFICULT TO COME UP WITH A FINISHED DOCUMENT IN THIS ENVIRONMENT.
WHAT I'M DOING IS, I'M TAKING NOTES ON THE POLICIES AS WE GO THROUGH IT.
THAT'S ONE OF THE THINGS THAT I HIGHLIGHTED AND MADE A COMMENT ON.
THAT COULD BE LESS VAGUE, AND SO I THINK THAT'S SOMETHING THAT AFTER THIS WORKSHOP, THAT PROBABLY THIS IS A MATTER OF GRANT AND I SITTING DOWN AND IMPLEMENTING WHAT WE HEAR FROM YOU TONIGHT IF THAT MAKES SENSE TO THE COUNCIL.
>> IF I COULD ADD MAYBE FROM MY CORPORATE BACKGROUND.
COUNCILMAN NOE WAS TALKING ABOUT SOMETHING LIKE THAT.
THAT'S SOMETHING THAT YOU COULD SAY.
YOU COULD SAY IF THE PERSON FELT UNCOMFORTABLE, IF WE PUT THEM IN UNCOMFORTABLE SITUATION, AND THEN IT SHOULD BE BROUGHT UP THAT IT WAS AN UNCOMFORTABLE SITUATION AND ADDRESSED TO THE PERSON THAT HAD MADE THAT COMMENT.
AT THAT POINT, IF IT PERSISTS, THEN THERE'LL HAVE TO BE SOME DISCIPLINARY ACTION ON THAT PERSON FOR CONTINUING TO PUT THEM IN THAT UNCOMFORTABLE SITUATION.
THAT'S THE WAY I WAS ALWAYS TAUGHT, AND THAT'S A GOOD WAY TO GET AROUND ALL OF THAT BECAUSE, LIKE I SAID, SOMEBODY COULD SAY SOMETHING VERY GENERIC THAT SOMEBODY COULD TAKE IN A SLURRED WAY IN SOME REGARD.
I'VE HAD SITUATIONS WHERE I'VE BEEN WITH EMPLOYEES THAT WORKED IN MY ORGANIZATION AND SOMEBODY ELSE SAID SOMETHING AND WHEN I HEARD IT, I DIDN'T THINK ANYTHING OF IT AND THEN THE PERSON CAME AND TALKED TO ME AND I WENT, "OH, MY GOSH, I DIDN'T THINK IT WAS IN THAT CONTEXT." MANY TIMES, ALL YOU HAD TO DO IS HAVE A CONVERSATION AND SAY, "HEY, LOOK.
THEY PERCEIVED THAT IN THIS WAY BECAUSE OF THEIR ETHNICITY, SEXUAL ORIENTATION, WHAT HAVE YOU." THEN IT'S A DONE DEAL.
BUT THAT MIGHT BE A WAY TO DO IT.
UNCOMFORTABLE SITUATION IS A GOOD TERM TO USE.
>> YES. THERE'S ABSOLUTELY AN EDUCATIONAL COMPONENT TO IT.
THIS IS ONE OF THOSE THINGS THAT I THINK ABOUT ALL THE TIME BECAUSE MY CHILD IS 10 AND YOU THINK ABOUT THE THINGS THAT YOU NEVER WANT THEM TO SAY, BUT THE KIDS HAVE NO WAY OF KNOWING BECAUSE THEY DON'T HAVE CONTEXT FOR THE INNUENDOS OR SLURS.
THOSE WORDS DON'T MEAN ANYTHING TO THEM, THEY'RE JUST WORDS.
THEN YOU HAVE THAT CONFLICT OF, I HAVE TO EDUCATE SOMEBODY ON THE BACKGROUND OF THIS, ON THE HISTORY OF THIS SO THAT THEY UNDERSTAND WHY THERE'S A PROBLEM WITH IT.
I THINK A LOT OF TIMES PEOPLE DON'T ACTUALLY HAVE THE SAME CONTEXT ESPECIALLY IF THEY'RE FROM OTHER AREAS.
SO YES, A LARGE PART OF IT IS EDUCATIONAL AND GIVES YOU THAT OPPORTUNITY.
>> I WAS JUST GOING TO MAKE A SUGGESTION AND I WONDERED JUST FOR TONIGHT'S FORMAT OR STRUCTURE OF THE MEETING, WOULD IT MAKE SENSE THAT WE START IN THE FIRST SECTION AND THEN JUST RECEIVE COMMENTS ON THE FIRST SECTION AND THEN TRY TO GO THROUGH IT SECTION BY SECTION OR DO WE WANT TO STILL MAYBE ADDRESS SOME HIGH LEVEL IMPRESSIONS ABOUT THE DOCUMENT OR ANY HIGH LEVEL COMMENTS YOU'D LIKE TO SHARE?
>> I THINK WE SHOULD GO AROUND AND SEE IF THERE'S ANY OTHER HIGH LEVEL COMMENTS FIRST FROM EVERYBODY THAT THEY MIGHT WANT TO ADDRESS.
BUT THEN AFTER THAT, I'M A FAN OF GOING THROUGH IT SECTION BY SECTION BECAUSE THAT WAY WE CAN DIGEST IT.
>> I THINK WE'RE GOING TO HAVE TO GO THROUGH IT SECTION BY SECTION.
IT'S HARD TO WRITE ANYTHING BY COMMITTEE, BUT THAT'S WHAT WE'RE TRYING TO DO HERE SO YOU CAN TAKE YOUR NOTES DIRECTIONALLY ON WHAT WE'RE SAYING AND I THINK PROBABLY THE BETTER PRODUCT WILL END UP IN.
I THINK ONE OF THE MAIN THINGS THOUGH.
IT'S GOOD THAT MAYOR PETTLE POINT IS THIS PAGE 7 BECAUSE THAT'S ONE THAT HAD SOME SPECIFIC ISSUES ON IT.
MY SECOND POINT RELATIVE TO THAT SAME PARAGRAPH IS TO THE EXTENT WE CAN, WE NEED TO KEEP THESE FOCUSED ON A PERSON'S TIME AT WORK.
FOR EXAMPLE, IN THIS PARTICULAR PARAGRAPH WE WERE LOOKING AT EARLIER THESE COMMENTS THAT COULD BE PERCEIVED BY OTHERS AS OFFENSIVE, INCLUDING JOKES, PICTURES, COMMENTS, COMICS, ETC., SENT BY ANY MEANS, EMAIL, CELL PHONE, THAT EVEN SAYS YOUTUBE OR FACEBOOK.
I DON'T KNOW THAT WE WANT TO GET OURSELVES TO THE POINT WHERE WE ARE MONITORING WHAT CITY EMPLOYEES POST ON THEIR PERSONAL FACEBOOK PAGE IF IT DOESN'T HAVE ANYTHING TO DO WITH WORK.
I DON'T POST MUCH ON FACEBOOK, BUT I MAY POST SOMETHING ON FACEBOOK THAT IS POLITICALLY ORIENTED THAT COULD BE COMPLETELY OFFENSIVE TO SOMEONE ELSE AND WERE RELIGIOUSLY POSTED.
I HAVE MY OWN WEBSITE, I POST ON IT, I POST ABOUT RELIGIOUS THINGS AND THINGS LIKE THAT.
THAT MAY BE OFFENSIVE TO SOMEONE WHO HAS A DIFFERENT RELIGION THAN ME.
BUT IF IT HAS NOTHING TO DO WITH MY ROLE AS AN EMPLOYEE FOR THE CITY OR MY ROLE AS A CITY COUNCIL PERSON,
[00:25:04]
THEN THE POLICY SHOULD HAVE NOTHING TO DO WITH IT.>> I THINK TO YOUR POINT, THOSE ARE ALL REALLY EXCELLENT VALID POINTS THAT YOU JUST RAISED.
I THINK ONE WAY TO MAKE THIS MORE SPECIFIC IN THAT IT MIGHT BE SOMETHING POSTED ON YOUTUBE OR FACEBOOK THAT WAS DIRECTED TOWARDS ANOTHER EMPLOYEE SO THEN IT WOULD BE A MORE SPECIFIC INSTANCE AND MORE CLEARLY DEFINED OFFENSE VERSUS SOMEBODY TAKING OFFENSE TO YOUR OWN BELIEFS.
>> OR WHEN YOU'RE REPRESENTING YOURSELF AS AN EMPLOYEE OF THE CITY OF PARKER.
THAT'S WHAT WE SEE THE CHOICE A LOT OF CITIES MAKE.
LIKE IF YOU'RE IN PARKER'S UNIFORM, THAT'S NOT WHERE YOU WANT TO BE POSTING OR IN FRONT OF LOGOED VEHICLES, THAT THING.
MOST OF THE CITIES ARE PRETTY STRICT ABOUT THAT.
>> I THINK ALSO THERE'S A LITTLE BIT OF A GRAY LINE.
I DON'T SEE THIS EVER AS BEING A PROBLEM, BUT YOU COULD BE ACTUALLY POSTING STUFF OR ADDRESSING STUFF THAT'S BORDERLINE, I'LL SAY CRIMINAL.
BUT SOMETHING THAT'S REALLY SUPER OFFENSIVE THAT WOULD BE SOMETHING THAT A PERSON OF THEIR RIGHT MIND MAYBE ARE NOT DOING.
IF THAT'S CAUGHT, AGAIN, I'M WITH BUDDY IS THAT I DON'T THINK WE SHOULD BE MONITORING PEOPLE'S FACEBOOK OR OTHER SOCIAL MEDIA.
HOWEVER, I DO THINK WE HAVE RESPONSIBILITY THAT IF THERE'S SOMETHING THAT'S WAY OUT OF LINE, THAT MIGHT BE A PROBLEM.
IT'S A GRAY AREA ON HOW YOU MANAGE THAT BECAUSE IT'S SOMEONE'S JUST BELIEFS.
SOMEONE SAY MY BELIEF COULD BE THAT I DON'T LIKE SOME CERTAIN ETHNICITY OR I DON'T LIKE A CERTAIN GENDER OR SOMETHING LIKE THAT.
I CERTAINLY AM NOT THAT WAY, SO I'LL MAKE THAT CLEAR.
BUT MY POINT BEING IS IF I STARTED POSTING THINGS LIKE THAT, THE SAME ARGUMENT IS THAT THAT'S ONE OF MY BELIEFS AND IT SHOULD IMPACT WHAT I'M DOING HERE.
SOMEHOW, YOU HAVE TO CAPTURE THAT, I THINK.
>> ONE OF THE THINGS I THINK WE'RE GOING TO FIND AS WE GO ALONG IS, THIS IS BECAUSE IT CAUSES A NEED TO DEVELOP OTHER POLICIES OR PROCEDURES BECAUSE EITHER WE DON'T HAVE THEM SUCH AS A SOCIAL MEDIA POLICY OR WE HAVE ONE THAT'S BEEN DISCUSSED IN PLANNING, AND IS IT THERE? IS IT NOT? I THINK WE'RE GOING TO FIND AS WE GO ALONG, THERE ARE THINGS THAT COME UP THAT WE NEED TO CLARIFY FOR ONE OF THE BETTER TERM.
JIM, YOU'RE MAKING A GOOD POINT ON THE SOCIAL MEDIA.
KATHERINE, YOU'RE GOING TO ACT TO HELP US WITH SOME OF THAT.
>> I THINK I'LL MAKE ANOTHER JUST GENERAL COMMENT AS I READ THROUGH THIS DOCUMENT.
WHAT I'D LIKE TO RECOMMEND IS THAT THERE ARE SEVERAL PLACES.
I DON'T HAVE THEM ALL LISTED OR NUMBERED, BUT THERE ARE SEVERAL PLACES WHERE WE USE THE TERM THE CITY MEANING LIKE SOME PERSON AT THE CITY, BUT NOT CLEARLY STATING WHAT PERSON WE'RE REFERRING TO.
I WOULD LIKE TO RECOMMEND THAT WE REVIEW THE DOCUMENT FROM START TO FINISH AGAIN AND EVERY TIME WE USE THE CITY IF IT'S IMPLYING AN INDIVIDUAL THAT WE BE MORE CLEAR ABOUT WHO WE'RE ACTUALLY TALKING ABOUT.
>> OF COURSE A WAY TO REMEDY THAT IS YOU CAN ACTUALLY IN THE FRONT, YOU COULD HAVE A DEFINITION OF THAT WHEN IT'S REFERRED TO "THE CITY" IN QUOTATIONS THAT MEANS AND IN THAT WAY LIKE WHEN YOU DO CONTRACTS AND SO FORTH.
>> YEAH. BECAUSE SOMETIMES YOU REFER TO THE CITY AS LIKE IF YOU'RE REPRESENTING YOURSELF, YOU'RE REPRESENTING THE CITY.
THAT'S NOT REALLY IMPLYING A PERSON, IT'S JUST IMPLYING AN ORGANIZATION.
BUT INSTEAD, THERE'S PLACES WHERE THE CITY WILL DO THIS OR THE CITY WILL DO THAT AND IT'S NOT CLEAR WHO THAT IS INTENDING TO REFER TO.
I GUESS ANOTHER I THINK BIG TOPIC THAT WE'LL PROBABLY SPEND A LOT OF TIME DISCUSSING IS THE DRUG TESTING PAGES 11 AND 12 AND 13.
WE'LL HAVE TO TALK THROUGH THIS SECTION I THINK WITH GOOD CONVERSATION.
TO ME ACTUALLY, IT'S NOT APPARENT WHERE TO ACTUALLY GO TO GET THE DRUG TESTING DONE.
THEN JUST ALL THE IMPLICATIONS OF IMPLEMENTING DRUG TESTING WITH RESPECT TO OUR EMPLOYEES, I FEEL LIKE THERE'S A LOT OF DETAIL HERE, BUT I STILL HAD QUESTIONS IN TERMS OF WHERE EXACTLY DO THEY GO AND HOW DO THEY ACTUALLY DO IT? I THINK WE CAN TALK THROUGH THAT MORE WHEN WE GET TO THAT SECTION.
[00:30:03]
IT'S A COUPLE OF PAGES IN.WELL, ON PAGE 8, THE PARAGRAPH UNDER PROHIBITION AGAINST ALCOHOL AND ILLEGAL AND UNAUTHORIZED DRUGS, THAT FIRST PARAGRAPH IS THE BIGGEST RUN ON SENTENCE I THINK I'VE EVER SEEN.
IT NEEDS WORDSMITHING I GUESS IS WHAT I'VE TRIED TO SAY.
THERE'S SEVERAL PLACES THROUGHOUT THE DOCUMENT WHERE YOU HAVE SENTENCES THAT TO ME JUST DON'T MAKE SENSE.
BUT I THINK WE CAN MAKE THEM CLEAR FOR OUR EMPLOYEES.
IT'S MUCH EASIER TO RATIFY A DOCUMENT THAT'S IN PLACE THAN TO START FROM SCRATCH, SO I'M GLAD THAT WE HAVE SOMETHING HERE THAT WE CAN UTILIZE AS A STRAWMAN TO GET THIS GOING BECAUSE IT REALLY MAKES IT A LOT EASIER.
>> I AGREE. THANK YOU, KATHERINE FOR PUTTING THIS DOCUMENT TOGETHER.
>> THE OTHER THING I HAD A LITTLE DIFFICULTY THROUGHOUT THIS WHOLE DOCUMENT, THERE'S VERY FEW PLACES WHERE HUMAN RESOURCES IS INCLUDED.
THAT'S, AS FAR AS I KNOW, IS OUR MAIN CUSTODIAN OF PERSONNEL RECORDS WHERE ALL STUFF ARE KEPT AND THEY HAVE TO BE INVOLVED OR AT LEAST ADVISED.
I FOUND IT THROUGHOUT THIS DOCUMENT, I THINK I PUT HR IN ALMOST EVERYTHING.
I DON'T KNOW IF WHEREVER THIS DOCUMENT STARTED WITH THAT THEY DIDN'T HAVE AN HR PERSON BECAUSE THERE'S NO HR AND THERE'S VERY LITTLE WITH ATTORNEYS.
THERE'S SOME PLACES WHERE I THINK THE ATTORNEY IS IMPORTANT.
IF WE'RE TALKING WORKMAN'S COMP, WE MAY HAVE A SITUATION WHERE THE ATTORNEY NEEDS TO BE INVOLVED.
WE'VE HAD SOME SITUATIONS LIKE THAT SINCE I'VE BEEN HERE, AND I'M JUST REAL GLAD WE HAVE WORKMAN'S COMP.
WE HAD GRANT AND WE HAD AN ATTORNEY TO GO THROUGH EVERYTHING SO WE DIDN'T END UP WITH A MAJOR LAWSUIT.
>> TO THAT POINT, I'M WONDERING IF GRANT BEING OUR HEAD OF HR FOR THE CITY, WHETHER HE SHOULD TAKE LUKE'S SPOT UP THE DAIS BECAUSE HE PROBABLY KNOWS THE MOST OF WHAT'S GOING ON WITHIN THE CITY AND WHAT ISSUES THEY RUN INTO AND WHAT ISSUES THEY HAVEN'T AND HOW THEY POTENTIALLY HANDLED IT, AND PROBABLY BE GOOD TO GET HIS COMMENTS AS WE GO THROUGH IT.
>> MAYBE YOU WANT TO START US OFF.
>> MAYBE WE COULD ACTUALLY ASK GRANT IF HE HAS ANY OPENING COMMENTS THAT HE MIGHT LIKE TO SHARE IN TERMS OF JUST FROM HIS HIGH LEVEL PERSPECTIVE AS HR.
>> OVERALL, I REALLY LIKE THE DOCUMENT.
I THINK IT'S A GOOD STARTING POINT FOR US, HUGE IMPROVEMENT OVER THE EXISTING EMPLOYEE HANDBOOK THAT WE HAVE RIGHT NOW.
I LIKE THAT THERE'S MORE DEFINITION IN THERE TO GUIDE US.
I DO OVERALL, LIKE THE DOCUMENT HERE.
I AGREE PROBABLY SHOULD BE SOME TWEAKS HERE AND THERE, BUT OVERALL, I THINK IT'S A PRETTY GOOD DOCUMENT TO START WITH.
>> THANK YOU, GRANT. DID YOU HAVE ANY COMMENTS?
>> NO. LAST YEAR WHEN THIS WAS WORKED ON, I LOOKED THROUGH AND PROVIDED SOME FEEDBACK TO KATHERINE AND SHE WAS WORKING ON THIS MANUAL.
WE SPENT SOME SEVERAL HOURS LOOKING THROUGH THIS DOCUMENT AND TWEAKING HERE AND THERE.
THE DOCUMENT THAT IS IN FRONT OF US, LIKE I SAID, I THINK IS A PRETTY GOOD DOCUMENT.
DEFINITELY THINK THAT ANONYMOUS FEEDBACK WOULD BE BENEFICIAL IN MAKING SOME CHANGES, BUT OVERALL, LIKE I SAID, I'M PRETTY HAPPY WITH IT.
[00:35:07]
>> LET'S SEE. NOW, WE CAN JUST GO AHEAD AND JUST START WITH SECTION 1.1, THE INTRODUCTION AND JUST HEAR PEOPLE'S INPUT OR FEEDBACK REGARDING IT.
>> GOOD. WE WOULD START WITH SECTION 1.
>> MY ONLY COMMENT ON THAT WAS TOWARDS THE BOTTOM, IT STARTS AT THE BOTTOM OF THE SECOND PARAGRAPH.
READS, THE CITY SUPERVISORY PERSONNEL, WHICH COULD BE A LARGE NUMBER OF PEOPLE.
PROBABLY A NUMBER OF SUPERVISORS.
CITY SUPERVISORY PERSONNEL, WHICH ENCOMPASS A LOT OF PEOPLE, SHALL NOT MAKE ANY REPRESENTATION TO EMPLOYEES OR APPLICANTS CONCERNING THE TERMS OR CONDITIONS OF EMPLOYMENT, NOT CONSISTENT WITH PERSONNEL POLICY MANUAL.
CERTAINLY I UNDERSTAND THAT AND IN AGREEMENT WITH THAT.
THE ONLY THING I STARTED THINKING ABOUT IS FROM BACKGROUND PERSPECTIVE, ETC, SOME OF THE THINGS THAT COME UP.
SOME OF THE THINGS THAT CAME UP PREVIOUSLY IN BUSINESS ENVIRONMENT, ETC, EASY EXAMPLE IS SOMEONE WORKED FOR ANOTHER CITY FOR 10 YEARS.
OUR PERSONNEL POLICY MANUAL SAYS, IF YOU WORKED FOR THE CITY 0-60 MONTHS, YOU'RE GOING TO GET TWO WEEKS VACATION, AND THE PERSON ALREADY GETS FOUR WEEKS VACATION.
THEY SAY, WELL I WORKED FOR THAT PLACE FOR 10 YEARS AND I HAVE 10 YEARS SENIORITY ALREADY COMING OVER TO YOUR PLACE.
YOU GO, WE'LL GIVE YOU THE FOUR WEEKS VACATION.
I'M MAKING A REPRESENTATION AS I'M TALKING TO SOMEONE.
SAYS, YES, WE CERTAINLY CAN PROBABLY PROVIDE THAT TO YOU.
WELL, THAT WOULD BE IN CONTRADICTION TO THE PERSONAL POLICY MANUAL.
>> SINCE I'VE BEEN HERE, WE HAVE NOT DONE THAT INITIALLY, OTHER THAN THE CITY ADMINISTRATOR AT HIRE.
THERE HASN'T BEEN ANY INSTANCES WHERE WE'VE MADE CONCESSIONS.
MAYBE AFTER THE FACT IS A NEGOTIATING TOOL FOR RETAINING EMPLOYEES OR SOMETHING.
IT'S BEEN BROUGHT UP, BUT THAT'S ALL BEEN TAKEN TO COUNCIL.
>> IS THAT COUNCIL WANTS TO HAVE ITS SUPERVISORS HAVE THE ABILITY TO DO? DOES COUNCIL WANT THE HIRING SUPERVISORS TO BE ABLE TO MAKE THAT OFFER OR TO MAKE THAT REPRESENTATION WITHOUT IT COMING TO COUNCIL?
>> I WOULD EITHER THINK IT SHOULD COME TO COUNCIL OR THERE'S A PRINCIPLE I'VE FOLLOWED IN THE BUSINESSES THAT I'VE RUN.
THAT IS ANYTIME AN APPROVAL IS NEEDED OF SOMETHING THAT IS PERSONAL TO AN INDIVIDUAL, MAYBE THIS IS THE BEST WAY TO WORD IT, THAT APPROVAL HAS TO GO TWO LEVELS ABOVE THE INDIVIDUAL.
IN OTHER WORDS, EVEN ON EXPENSE ACCOUNTS, WHEN I RAN PILGRIMS, I WAS THE PRESIDENT OF THE COMPANY.
I DIDN'T HAVE TO APPROVE EVERYBODY'S EXPENSE ACCOUNT IN THE COMPANY. DIDN'T WANT TO.
BUT IT'S VERY EASY FOR AN IMMEDIATE BOSS SUBORDINATE RELATIONSHIP TO BECOME FRIENDLY WITH ONE ANOTHER AND FOR THE BOSS TO SAY THAT WASN'T REALLY A BUSINESS EXPENSE, BUT YOU CAN THROW IT ON THERE.
YOU WANT TO TAKE YOUR WIFE OUT FOR DINNER TONIGHT.
NOT A PROBLEM. JUST PUT IT ON YOUR EXPENSE REPORT, AND I'LL COVER IT.
I ALWAYS HAD A POLICY THAT EXPENSE REPORTS HAD TO BE APPROVED BY YOUR BOSS'S BOSS, ANYTHING LIKE THAT.
IF YOU'RE GOING TO MAKE AN EXCEPTION FOR HIRING SOMEBODY NEW AND YOU NEED TO MAKE AN EXCEPTION ON VACATION POLICY BECAUSE THAT PERSON IS COMING FROM ANOTHER JOB WHERE THEY HAVE SUBSTANTIALLY MORE VACATION, THAT'S A GOOD EXAMPLE.
I HAVE SEEN THAT HAPPEN BEFORE OR ANYTHING LIKE THAT.
I THINK IT WOULD EITHER HAVE TO COME TO CITY COUNCIL IF IT'S SIGNIFICANT OR AT A MINIMUM, BE APPROVED BY THE SUPERVISOR SUPERVISOR.
>> I THINK THAT'S A REALLY GOOD POLICY TO ADOPT.
>> ARE YOU SAYING THE SUPERVISOR SUPERVISOR OR COUNCIL?
>> I THINK IN THIS CASE, WE SHOULD DO COUNCIL JUST BECAUSE THERE'S NOT THAT MANY LAYERS OF MANAGEMENT IN THE ORGANIZATION.
>> YOU THINK IT SHOULD BE WHAT?
>> I THINK IT SHOULD BE COUNCIL BECAUSE I DON'T THINK THERE'S VERY MANY LAYERS OF MANAGEMENT IN OUR ORGANIZATION.
>> I THINK THAT THERE COULD BE POTENTIALLY LAYERS OF MANAGEMENT.
BUT I DO THINK THAT COUNCIL COULD DO IT IF WHO THEY REPORT TO IS ONE OF THE TOP PEOPLE AND THEN TWO LAYERS UP IS COUNCIL, THEN COUNCIL COULD DO IT.
[00:40:01]
BUT I'M FINE WITH DOING TWO LEVELS UP AS COUNCILMAN PILGRIM INDICATED.BUT I DON'T THINK EVERYTHING HAS TO COME TO COUNCIL.
>> IF IT'S THREE LEVELS BELOW COUNCIL, I WOULDN'T HAVE A PROBLEM WITH SOMEBODY ELSE APPROVING IT, BUT IT'S GOING TO ULTIMATELY GET TO COUNCIL IF IT'S VERY HIGH UP IN THE ORGANIZATION.
>> WOULD IT MAKE SENSE IN OUR STRUCTURE TO SAY THAT ANYTHING WITHIN THE DEPARTMENT HEADS WOULD BE REVIEWED BY THE DEPARTMENT HEADS AND IF IT'S OVER A CERTAIN AMOUNT, THEN IT WOULD HAVE TO BE APPROVED BY COUNCIL?
>> WELL, EXCEPT IF IT'S VACATION, THAT WOULDN'T BE REALLY NECESSARILY A CERTAIN AMOUNT UNLESS YOU MONETIZE IT.
>> MY ONLY CONCERN IS COUNCIL DOESN'T ALWAYS MEET TIMELY.
IF SOMEBODY HAD SOME AN EMERGENCY TYPE OF SITUATION, WOULD YOU BE WILLING TO LET THE CITY ADMINISTRATOR OR SOMEBODY LIKE THAT MAKE THE DECISION? BUT IF IT'S GARY, OBVIOUSLY, HE'S NOT TWO PEOPLE BELOW THE CITY.
TO YOUR POINT, COUNCIL MEMBER KIRCHO, WE DON'T WANT TO HAVE TO APPROVE EVERY SMALL THING EXCESSIVELY.
WE DON'T WANT IT TO BE EXCESSIVE.
I'M TRYING TO THINK, WITH RESPECT TO JUST THE MAKING OF AN OFFER TO AN EMPLOYEE, DOES THAT HAVE TO BECOME A BUDGET APPROVAL? A LOT OF TIMES MAYBE IT'S ALREADY IN THE BUDGET, SO IT DOESN'T NECESSARILY HAVE TO BE A BUDGET APPROVAL.
BUT IF NINE TIMES OUT OF 10, IT HAS TO COME BEFORE US FOR A BUDGET APPROVAL ANYWAY, THEN ADDING THE DECISION ABOUT ANY VACATION EXCEPTION WOULD BE IN THE SAME PROCESS.
>> NORMALLY, GRANT, YOU CAN CORRECT ME IF I'M WRONG ON THIS.
WHEN YOU'RE HIRING A POSITION THAT'S ALREADY BEEN BUDGETED, IT'S BEEN VACANT FOR A PERIOD OF TIME, YOU COULD NOT CHANGE THE ACCRUAL NECESSARILY, BUT YOU COULD SAY, WE'RE GOING TO START YOU WITH TWO WEEKS OF VACATION OR A WEEK OF VACATION, AND IT WOULDN'T HAVE A BUDGET IMPACT BECAUSE YOU WOULD ALREADY HAVE SALARY SAVINGS.
>> IN THAT INSTANCE, THAT WOULD BE CORRECT, YES.
>> WOULD YOU WANT TO SAY SOMETHING TO THE EFFECT OF IF THERE'S NOT A BUDGETARY IMPACT, IF IT'S ALREADY BUDGETED, THEN THAT'S A DECISION THAT CAN BE MADE BY THE DEPARTMENT HEAD WITH THE APPROVAL OF THE CITY ADMINISTRATOR?
>> OR MAYBE THE APPROVAL OF HR.
HOW DOES THAT SOUND? BY THE DEPARTMENT HEAD WITH THE APPROVAL OF HR.
OR DO YOU PREFER THE CITY ADMINISTRATOR?
>> IF YOU'RE GOING TO HAVE A SECOND ONE, I'D RATHER HAVE THE CITY ADMINISTRATOR BECAUSE HE HAS THE SCOPE OVER THE WHOLE ORGANIZATION.
>> LET'S DO CITY ADMINISTRATOR. WHAT?
>> IT WOULD CAPTURE IF YOU DID DEPARTMENT HEAD, IF IT WAS HR, THEN IT WOULD BE WITHIN THAT, IF IT WAS FINANCING, STILL WOULD BE THE SAME PERSON, BUT IT WOULD BE WITHIN THE SAME DEPARTMENT.
THE DEPARTMENT HEAD WOULD BE DEALING WITH IT.
>> I THINK THAT SOUNDS FINE. I HAVE ANOTHER COMMENT ON THIS PARAGRAPH.
THE OPENING SENTENCE FOR THE SECOND PARAGRAPH ON THE PAGE SAYS THE CITY RESERVES THE AUTHORITY TO MODIFY.
I WAS GOING TO SUGGEST TO CHANGE THAT TO THE CITY COUNCIL RESERVES THE AUTHORITY TO MODIFY BECAUSE IT'S THE COUNCIL WHO'S REVIEWING THE DOCUMENT AND APPROVING THE DOCUMENT AS A RESOLUTION.
I THINK THE MODIFICATION PROCESS SHOULD COME BACK TO COUNCIL.
>> ARE THERE ANY OTHER COMMENTS ON THE FIRST SECTION 1.1?
>> I HAVE A RELATED COMMENT TO THAT ONE.
THE NEXT LAST SENTENCE IN THE OPENING PARAGRAPH SAYS BECAUSE OF THE VARIETY OF SERVICES PERFORMED BY THE CITY, IT MAY BE NECESSARY FOR INDIVIDUAL DEPARTMENTS TO ESTABLISH CODES OF CONDUCT RULES AND REGULATIONS AND POLICIES AND PROCEDURES TO ACCOMPLISH DEPARTMENTAL RESPONSIBILITIES.
I WOULD ADD TO THAT AND PROBABLY WORDSMITH EXACTLY RIGHT.
BUT TO THE EXTENT THAT YOU DO THAT, THAT YOU HAVE INDIVIDUAL DEPARTMENT CODES AND RULES, NONE OF THEM MAY BE INCONSISTENT WITH THE OVERALL POLICIES AND PROCEDURES IN THIS MANUAL UNLESS THE DEVIATION IS APPROVED BY THE CITY COUNCIL.
>> OR IS A FUNCTION OF STATE LAW.
>> OR IS A FUNCTION OF STATE LAW.
FOR EXAMPLE, POLICE OFFICERS HAVE CERTAIN RULES AND REGULATIONS BY LAW.
>> ANOTHER COMMENT, THIS WAS BASED ON COUNCILMAN NOE'S,
[00:45:05]
OBSERVATION OF THIS A CITY AND WHAT A CITY IS.THE FIRST PARAGRAPH SAYS AN EMPLOYEE WHO VIOLATES A CITY OR DEPARTMENTAL CODE, SUBJECT TO DISCIPLINARY ACTION.
WOULD IT BE TOO CONFINING TO SAY CITY ORDINANCE OR RESOLUTION? IN THAT WAY, YOU'RE GOING TO POLICIES, CITY ORDINANCE OR RESOLUTION.
WHAT I'M THINKING IS THAT WE READ THAT AN EMPLOYEE WHO VIOLATES A CITY ORDINANCE OR RESOLUTION OR DEPARTMENTAL CODE OF CONDUCT RULE OF POLICY CAPTURES IT ALL AND THE CITY BECOMES A LOT MORE DEFINED.
>> KATHERINE, DO YOU HAVE ANY OTHER FEEDBACK ON THAT? I LIKE IT, BUT I JUST WONDERED IF THERE WAS ANY OTHER THINGS TO CONSIDER.
>> IF THEY VIOLATE A CITY ORDINANCE OR CITY RESOLUTION, THEY'D BE SUBJECT TO DISCIPLINE.
>> I DON'T THINK I SEE AN ISSUE WITH THAT.
>> THAT'S A GOOD ADDITION. ANY OTHER COMMENTS ON SECTION 1.1? WE'LL MOVE TO SECTION 1.2.
DID YOU HAVE MORE COMMENTS ON SECTION 1.1?
>> I'M SORRY. I HAD A CLARIFICATION.
WHAT DID YOU SAY ABOUT NO DEPARTMENT PROCEDURES OR POLICIES CAN DEVIATE FROM THESE POLICIES EXCEPT WITH WHAT?
>> MAY BE NECESSARY FOR AN INDIVIDUAL DEPARTMENT TO ESTABLISH CODES OF CONDUCT RULES AND REGULATIONS SO LONG AS THEY ARE NOT INCONSISTENT WITH ANY POLICIES OR PROCEDURES IN THIS MANUAL UNLESS APPROVED BY COUNCIL OR DICTATED AS A FUNCTION OF LAW.
>> THANK YOU. THEN WE'LL MOVE TO SECTION 1.2.
I DON'T HAVE ANY COMMENTS ON 1.2. ANYONE ELSE LIT IT.
>> IT'S REALLY A BROADER COMMENT THAN JUST 1.2, BUT THIS DRAWS IT TO MY ATTENTION.
ABOUT TWO THIRDS OF THE WAY DOWN THROUGH THAT PARAGRAPH IT'S SAYING, NO AGREEMENT OR PROMISE REGARDING EMPLOYMENT TERMS OR CONDITIONS IS BINDING ON THE CITY UNLESS SUCH AGREEMENT IS IN WRITING, APPROVED BY THE CITY COUNCIL, AND SIGNED BY THE MAYOR.
IT BRINGS TO MIND THIS FOR ME.
ON ANY ISSUE, NOT JUST ON THIS ISSUE, BUT THIS IS WHAT DROVE IT, IT SAYS APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR.
WHAT HAPPENS IF THE CITY COUNCIL APPROVES SOMETHING AND THE MAYOR SAYS, I DON'T WANT TO SIGN IT.
DOES THE MAYOR HAVE SOME IMPLICIT VETO POWER OVER CITY COUNCIL?
IF YOU'LL PASS SOMETHING AND I SAID, I'M NOT GOING TO SIGN THAT, I AM REQUIRED TO BRING IT BACK TO THE NEXT COUNCIL.
TWO, I'M REQUIRED TO BRING IT BACK TO THE NEXT COUNCIL MEETING AND ASK YOU TO PLEASE REVIEW WHAT YOU HAVE PASSED.
IF YOU STAY WITH IT, IT GOES INTO EFFECT WITHOUT MY SIGNATURE.
>> IS THAT YOUR UNDERSTANDING OF THE LAW?
>> I HAVEN'T EVER LOOKED INTO THAT BECAUSE IT'S NEVER COME UP.
GENERALLY, WE OFTEN HAVE MAYOR SIGN THINGS THAT THEY VOTED AGAINST.
BECAUSE SIGNING IT IS A MINISTERIAL FUNCTION AND DOESN'T REPRESENT THAT THEY AGREE WITH IT, I JUST HAVE NEVER SEEN IT BE AN ISSUE.
I DON'T HAVE ANY REASON TO THINK THE MAYOR IS INCORRECT ON THAT, BUT I HAVE NEVER LOOKED AT IT.
I DON'T REMEMBER NOW WHERE, BUT IT'S IN THE GOVERNMENT CODE.
>> I WOULD BE INTERESTED IF YOU COULD FIND THAT OUT IN GOVERNMENT CODE BECAUSE IT'S REALLY A MUCH BROADER ISSUE THAN THIS.
I ASSUME YOU'RE PROBABLY RIGHT.
YOU KNOW EXACTLY WHAT YOU'RE SAYING, BUT I WOULD WANT TO KNOW THAT BECAUSE WITHOUT THAT BEING IN LAW, IF YOU HAVE A POLICY LIKE THIS,
[00:50:02]
IT WOULD EFFECTIVELY GIVE A MAYOR VETO POWER OVER ANYTHING THE CITY COUNCIL DID, IF IT REQUIRED BOTH A CITY COUNCIL VOTE AND A SIGNATURE OF THE MAYOR, AND THE MAYOR SAID, FORGET IT, I'M NOT DOING.>> OR VICE VERSA. THE MAYOR COULD SAY, I'M GOING TO SIGN SOMETHING WHETHER THE CITY COUNCIL APPROVES IT OR NOT.
>> WHEN WE WERE WORKING ON THE HOME RULE COMMISSION, I DO RECALL WHAT MAYOR PETTLE INDICATED AS BEING WHAT THE LAW WAS, BUT, I COULDN'T TELL YOU WHAT SECTION THAT WAS THAT CAME OUT OF.
BUT I DO REMEMBER THAT AS WE WERE GOING THROUGH A HOME RULE COMMISSION.
BUT COUNCILMAN PILGRIM'S POINT HERE, IT STILL WOULD BE UNCLEAR HERE BECAUSE IT BASICALLY SAYS APPROVED BY CITY COUNCIL AND SIGNED BY MAYOR, SO IT WOULD HAVE TO BE WORDSMITH AWAY FROM THAT.
>> ANY OTHER DISCUSSION? WE'LL MOVE TO SECTION 1.3.
>> MY COMMENT HERE ONLY AGAIN GOES BACK TO PREVIOUS BUSINESSES.
AS PREVIOUS COMPANIES, WE STAYED CLEAR OF SAYING THAT WE ARE AN EQUAL OPPORTUNITY EMPLOYER BECAUSE WE HAD MANY TIMES GOVERNMENT CONTRACTS, SO THEN THE EQUAL OPPORTUNITY EMPLOYER BASICALLY MEANT SOMETHING.
WHAT IT MEANT FROM WHAT I UNDERSTOOD, AND AGAIN, DIDN'T LOOK AT THE LAW AND WHAT I WAS TOLD IS THAT IF YOU'RE AN EQUAL OPPORTUNITY EMPLOYER AND STATE THAT, THAT THERE'S A LOT OF RAMIFICATIONS TO IT.
IF YOU GET RESUMES, YOU HAVE TO BASICALLY LOOK AT EVERY SINGLE RESUME, AND IF YOU DECLINE TO BASICALLY TALK TO SOMEBODY AND JUST LOOK AT A RESUME AND SAY, THIS PERSON DOESN'T MEET THE QUALIFICATIONS WHATSOEVER, YOU HAVE TO RETAIN THAT AND YOU HAVE TO COME UP WITH A WRITTEN INFORMATION AS TO WHY YOU DID NOT TALK TO THAT PERSON.
AT LEAST, I AGAIN TOLD THAT, THAT THERE ARE SEVERAL THINGS LIKE THAT, THAT YOU ARE THEN REQUIRED TO DO IF YOU DO STATE YOURSELF AS AN EQUAL OPPORTUNITY EMPLOYER.
>> WE DON'T HAVE THAT IN LOCAL GOVERNMENT.
WE DO HAVE RECORDS RETENTION REQUIREMENTS.
I CAN'T TELL YOU OFF THE TOP OF MY HEAD WHAT THEY ARE.
GRANT OR PATTY MAY BE ABLE TO FOR HOW LONG YOU KEEP THOSE.
BUT MOST OF THOSE DOCUMENTS ARE NOW MAINTAINED ELECTRONICALLY ANYWAY.
I THINK YOUR APPLICATIONS ARE ALL ELECTRONIC NOW, AREN'T THEY?
>> NO. [LAUGHTER] NO, WE'VE HAD SOME ISSUES WITH OUR APPLICATION ONLINE, SO IT'S PAPER COPIES ON APPLICATIONS.
>> HOW LONG DO YOU KEEP THOSE?
>> I'D HAVE TO ASK PATTY OR PAT.
>> THREE YEARS IS PRETTY STANDARD FOR RECORD-KEEPING ON THAT.
I'M NOT SAYING THAT'S WHAT IT IS.
BUT THEN IF IT'S SOMEBODY THAT YOU ACTUALLY HIRE, YOU'RE KEEPING THEIR FILE BEYOND THE TIME THEY LEAVE, USUALLY BY AN ADDITIONAL THREE YEARS, I THINK.
>> BUT MY POINT WASN'T RECORD RETENTION.
IT WAS BASICALLY SAYING THIS EXAMPLE I GAVE WHICH I GOT FROM A LAWYER AT THE TIME, WAS BASICALLY THAT IF YOU GOT A RESUME AND YOU DECIDED NOT TO LOOK AT IT TO PROVE IF YOU CAME IN AND SOMEONE AUDITS YOU AS AN EQUAL OPPORTUNITY EMPLOYER, YOU HAD TO BASICALLY FOLLOW A LONG SET OF RULES, WHICH INCLUDED IN THAT RESUME CASE, IDENTIFYING WHY YOU CHOSE NOT TO INTERVIEW THE PERSON.
>> NO. WE ARE NOT REQUIRED TO DO THAT, AND WE DON'T, AS A PRACTICE DO THAT.
I THINK WHAT THEY MAY BE TALKING IN TERMS OF THERE ARE THINGS THAT THE TEXAS WORKFORCE COMMISSION WILL DO WHERE THEY LOOK AT JUST YOUR SHEER NUMBERS AND COMPARE THEM TO YOUR POPULATION.
IF THE DEMOGRAPHICS OF YOUR ORGANIZATION DON'T MATCH THE DEMOGRAPHICS OF YOUR POPULATION, THEN THERE MAY BE QUESTIONS ABOUT THAT.
I DON'T THINK THAT'S AN ISSUE IN PARKER BUT WE HAVEN'T EVER BEEN AT THE POINT AND WHEN I SAY WE, I DON'T MEAN THE CITY OF PARKER, I MEAN ANY OF THE MUNICIPALITIES I'VE WORKED WITH, TO THE POINT THAT WE WERE HAVING TO SAY, EVERY TIME YOU HAVE A RESUME OF SOMEONE AND YOU'RE NOT GOING TO GIVE THEM AN INTERVIEW, YOU HAVE TO WRITE A JUSTIFICATION FOR NOT INTERVIEWING THEM.
THAT'S USUALLY SOMETHING THAT THEY FALL BY THE WAYSIDE JUST ON QUALIFICATIONS.
[00:55:03]
>> DO WE HAVE OR SHOULD WE HAVE A POLICY ON AFTER WE HIRE SOMEBODY, WE KEEP ALL APPLICATIONS ON FILE FOR SIX MONTHS OR SOME PERIOD OF TIME? DO WE HAVE THAT OR SHOULD WE?
>> I THINK IT'S COVERED BY YOUR RECORDS RETENTION REQUIREMENTS.
BUT IT'S JUST NONE OF US CAN CALL TO MIND EXACTLY WHAT APPLIES TO THIS SET.
BUT IT'S THE STATE LIBRARY ARCHIVES THAT DICTATE THIS IS HOW LONG LOCAL GOVERNMENTS HAVE TO KEEP DIFFERENT CATEGORIES OF INFORMATION.
>> WOULD THAT BE INCLUDED IN THAT?
>> KATHERINE, DO YOU KNOW IF EITHER FEDERAL OR STATE LAWS NOW IDENTIFY OR INCLUDE GENDER IDENTITY IN THE SAME LIST THAT THEY INCLUDE WITH RACE, AGE, COLOR, SEX, AND OTHER IMMUTABLE CHARACTERISTICS?
FROM MAY OR JUNE OF 2020 WHEN BOSTOCK WAS HANDED DOWN, GENDER IDENTITY AND SEXUAL PREFERENCE ARE CONSIDERED BY THE SUPREME COURT TO BE ASPECTS OF SEX UNDER TITLE 7 OF THE CIVIL RIGHTS ACT OF 1964.
NOW, THAT SAID, A LOT OF PLACES HAVE GONE TO SPECIFICALLY ENUMERATING THOSE.
INSTEAD OF JUST SAYING RACE, SEX, NATIONAL ORIGIN OF SPELLING OUT, GENDER IDENTITY, ETC.
I DON'T THINK THAT'S ACTUALLY NECESSARY TO DO BECAUSE THE WAY IT'S DEFINED IS THAT THOSE ARE ASPECTS OF SEX UNDER TITLE 7.
WHETHER YOU SPELL THEM OUT IN POLICY OR NOT, IT STILL APPLIES BECAUSE IT'S JUST THE LAW.
>> WHAT WAS THAT, BOSTOCK THAT YOU SAY?
THERE WERE THREE CASES THAT WERE JOINED AND THEY WERE JOINED AT THE SUPREME COURT WHEN THEY HEARD IT ON APPEAL.
THERE WAS ONE THAT WAS A FUNERAL HOME OUT OF PENNSYLVANIA, I THINK, AND ONE THAT WAS OUT OF NEW YORK OR NEW JERSEY THAT HAD TO DO WITH SOMEBODY WHO WAS ACTUALLY A SKYDIVING INSTRUCTOR, AND THEN BOSTOCK, CLAYTON COUNTY V. BOSTOCK OUT OF GEORGIA.
IT JUST WAS THE FIRST CASE LISTED, SO THAT'S THE ONE IT'S KNOWN BY.
I CAN SEND IT TO YOU IF YOU'D LIKE TO HAVE THAT.
>> THAT'S FINE. IF YOU'RE TELLING ME IT'S THE SUPREME COURT RULING THAT GENDER IDENTITY IS CONSIDERED THE SAME THING AS THE IMMUTABLE CHARACTERISTICS OF SEX AND RACE, I GUESS THAT'S THAT.
>> I WANTED TO SEE IF WE COULD GET A GOOD DEFINITION OF GENETICS.
I ASSUME WE'RE TALKING ABOUT THINGS LIKE DOWN SYNDROME OR SOMETHING OF THAT NATURE BUT I REALLY DON'T KNOW WHAT GENETICS MEANS.
>> I THINK IT'S REALLY JUST YOUR DNA OR YOUR RNA AND DOING A GENETIC TEST TO ACTUALLY SEE THAT INFORMATION ABOUT A PERSON.
I THINK THAT'S HOW YOU DESCRIBE GENETICS.
IS THAT THE DEFINITION, KATHERINE?
>> GINA IS THE STATUTE THAT YOU CAN'T USE GENETIC HEALTH INFORMATION LIKE YOU CAN'T USE GENETIC TESTING TO MAKE DECISIONS ABOUT EMPLOYMENT.
I HAVEN'T SEEN A CASE WHERE ANYONE'S DONE THAT, WHERE ANYBODY HAS ACCESS TO THAT INFORMATION BUT GINA BASICALLY JUST SAYS YOU CAN'T MAKE EMPLOYMENT DECISIONS BASED ON THAT.
>> DOES THAT NEED TO BE IN HERE?
>> IT'S CONSISTENT. IT'S ACCURATE TO HAVE IT.
>> ANY OTHER TOPICS TO COVER ON 1.3? WE'LL MOVE TO 1.4.
>> ARE WE AT 1.4? IT TALKS ABOUT UNLAWFUL HARASSMENT.
IS THERE LAWFUL HARASSMENT? [LAUGHTER]
>> YES, IF IT'S HARASSMENT THAT'S NOT BASED ON A PROTECTED CATEGORY, YOU COULD SAY THAT'S LAWFUL HARASSMENT.
I THINK THE REASON WE PHRASE IT THAT WAY IS BECAUSE A LOT OF TIMES PEOPLE THINK THEY'RE BEING HARASSED AND MAYBE IT'S NOT SOMETHING THAT'S IN ANY WAY A PROTECTED CATEGORY BUT LIKE THE COLOR OF THEIR CAR OR THE SHOES THAT THEY WEAR OR SOMETHING LIKE THAT, THAT IT'S NOT ANYTHING THAT'S A PROTECTED CATEGORY.
BUT ALSO PART OF THE CASE LAW ON DISCRIMINATION IS WHERE HARASSMENT COMES FROM AND THEN HOSTILE WORKPLACE.
I'M PROBABLY TOO CLOSE TO THE MICROPHONE.
THIS TERM HOSTILE CONFUSES A LOT OF PEOPLE BECAUSE THERE'S WHAT I SAY, HOSTILE WITH A SMALL H AND HOSTILE WITH A CAPITAL H IS A TERM OF
[01:00:03]
ART THAT HAS BEEN THIS CREATION OF THE SUPREME COURT THAT IS ILLEGAL.PEOPLE CAN BE HOSTILE TO YOU WITHOUT IT BEING HOSTILE WORKPLACE UNDER THE LAW.
I THINK THAT'S JUST A WAY OF DIFFERENTIATING SO PEOPLE UNDERSTAND WE'RE ONLY GOING TO TAKE ACTION ON UNLAWFUL HARASSMENT OR WE'RE ONLY REQUIRED TO TAKE ACTION ON UNLAWFUL HARASSMENT.
OTHER THINGS MAY BE A MANAGEMENT ISSUE, BUT NOT SOMETHING THAT IS COVERED BY THAT SPECIFIC POLICY.
>> ARE THERE ANY OTHER COMMENTS ON PAGE 6?
>> MY ONLY COMMENT ON A PRETTY GOOD ONE WOULD BE, THE MORE SPECIFIC BASICALLY YOU GET, THE MORE IT OPENS YOU UP TO POTENTIAL ISSUES.
FROM A DETAILED PERSPECTIVE, IS THIS TAKEN OUT OF A STATE LAW PERSPECTIVE OR IS IT AMPLIFIED PER SE?
>> MOST OF IT IS DERIVED FROM CASE LAW AND THAT'S WHERE MOST DISCRIMINATION AND HARASSMENT POLICIES ARE DERIVED FROM AS WE LOOK AT WHAT COURT CASES HAVE DONE, HOW COURTS HAVE HANDLED THINGS, AND THEN WE DRAFT POLICIES TO MEET THOSE REQUIREMENTS WHERE THE COURTS HAVE INTERPRETED WHAT THE LAW SAYS.
>> UNDER THE FIRST DEAL HERE, IT MEANS ANY UNWELCOME ADVANCE, NOT JUST AND UNWELCOME.
>> WE'LL MOVE ON TO PAGE 7 THEN.
THERE WAS PREVIOUS COMMENTS ON PAGE 7 SO WE'LL CONTINUE THERE.
>> I STILL HAVE THE CONCERN I EXPRESSED EARLIER ABOUT THE OPENING SENTENCE ON THE SECOND PARAGRAPH ON PAGE 7, CONDUCT, COMMENTS, INNUENDOS THAT MAY BE PERCEIVED BY OTHERS AS OFFENSIVE OR INAPPROPRIATE AND ARE STRICTLY PROHIBITIVE.
I WOULD ALMOST WANT TO JUST STRIKE THAT SENTENCE AND JUST PICK UP WITH THE ONE AFTER IT, THIS POLICY PROHIBITS BECAUSE IT GETS PRETTY LOOSE WHEN YOU START TALKING ABOUT WHAT'S PERCEIVED BY OTHERS AS OFFENSIVE OR INAPPROPRIATE.
>> I HAVE NOTE ON THIS FOR MYSELF TO GO BACK AND WORK ON IT.
>> THEN I HAD MADE THE PREVIOUS RECOMMENDATION THAT WITH RESPECT TO YOUTUBE OR FACEBOOK THAT ADDRESSES ANOTHER CITY EMPLOYEE, YOU GOT THAT NOTE FROM BEFORE?
>> ANY MORE IDEAS REGARDING THE FIRST COUPLE OF PARAGRAPHS BEFORE WE GET TO THE MANDATORY REPORTING?
WHO'S GOING TO DEFINE OFF-DUTY? THAT'S GOT A DIFFERENT DEFINITION, I WOULD GUESS FOR POLICE OFFICERS AND MAYBE SOME WAR PEOPLE THAT ARE CALLED BACK IN FOR EMERGENCIES.
I'M LOOKING FOR CLARIFICATION ON THAT.
>> ONE OTHER QUESTION. WE DON'T MENTION COUNCIL OR THE MAYOR IN THE POLICY IT APPLIES TO.
SHOULD THAT NOT BE INCLUDED? WE ARE VOTED, I REALIZE THAT, BUT WE COULD STILL BE TAKEN OFF OF OUR SEAT IF WE DID SOMETHING THAT WAS INAPPROPRIATE SO I WOULD THINK THAT THE POLICY SHOULD APPLY TO US AS WELL.
>> I UNDERSTAND THE PRINCIPLE OF THAT.
IN PRINCIPLE, I AGREE WITH IT, BUT I DON'T UNDERSTAND HOW YOU APPLY EMPLOYEE POLICIES TO ELECTED OFFICIALS.
>> I DON'T KNOW. I JUST KNOW IN THE NATIONAL LEVEL, THERE'S BEEN A LOT OF IMPROPRIETIES THAT HAVE HAPPENED, AND I KNOW PEOPLE THAT HAVE HAD TO STEP DOWN OR HAD TO DO THINGS AND RELINQUISH THOSE POSITIONS.
MAYBE IT'S A PART OF THE STATE OR FEDERAL LAW, I DON'T KNOW BUT THAT MIGHT BE SOMETHING JUST TO CHECK TO MAKE SURE IT'S CAPTURED.
NOT THAT WE EVER HAVE DONE THAT OR HAVE EVER HEARD ANYBODY THAT'S DONE THAT, BUT I JUST THINK IT SHOULD BE THAT WE'RE ALOOF TO IT.
>> I THINK THAT'S SOMETHING THAT YOU WOULD COVER FOR THE COUNCIL IN A CODE OF ETHICS.
[01:05:04]
I THINK THAT'S ACCURATE BECAUSE THIS APPLIES TO EMPLOYEES AND WE DON'T CONSIDER THE COUNCIL MEMBERS ON AVERAGE TO BE EMPLOYEES THAT IT WOULDN'T APPLY.HOWEVER, THERE'S A FUNKINESS ABOUT THAT TOO BECAUSE WE HAVE AN OBLIGATION TO PROTECT OUR EMPLOYEES FROM ILLEGAL CONDUCT, AND IF THAT IS OCCURRING BY A COUNCIL MEMBER, THEN ACTION HAS TO BE TAKEN.
IT JUST WOULDN'T BE UNDER THE PERSONNEL POLICIES.
>> I THINK THERE ARE CERTAIN RULES THAT DICTATE.
>> I THINK SO TOO. I JUST BROUGHT IT UP JUST FOR COMPLETENESS.
>> NEXT, WE'LL MOVE TO THE MANDATORY REPORTING SECTION.
>> I WAS CONFUSED OVER THIS POLICY MUST BE REPORTED IMMEDIATELY TOO AND IT'S GOT THREE PEOPLE.
DOES THAT MEAN THEY ALL ARE TO RECEIVE THE INFORMATION? DOES IT MEAN ONE OF THEM OR DID YOU PICK THE ONE YOU LIKE THE BEST? [LAUGHTER].
>> IT'S AN OR, SO ANY OF THOSE.
>> SHOULD THERE BE ANOTHER OR AFTER THE DEPARTMENT HEAD?
>> YEAH, I THINK THERE SHOULD BE THE FIRST ONE.
>> IF THAT WAS INTENDED, BUT IT MIGHT NOT HAVE BEEN INTENDED.
YOU MIGHT HAVE WANTED MANDATORY THE DEPARTMENT HEAD AND THEN OR OF THE OTHER TWO.
I JUST WASN'T SURE WHAT WAS INTENDED.
>> HERE'S SOMETHING THAT AND MAYBE IT COVERS IT IN THE NEXT PARAGRAPH, BUT LIKE I'M LOOKING AT OPEN DOOR POLICY OR WHATEVER, SOMETIMES IF THE IMMEDIATE REPORTED MEMBER THAT WAS CAUSING THIS UNCOMFORTABLE SITUATION.
THEY MAY NOT WANT TO SAY IT DIRECTLY TO THEM.
DO WE NEED TO SAY ANYTHING ABOUT OPEN DOOR THAT, YOU KNOW, JUST THAT ANY OF THESE COULD BE CONTACTED, OR IS IT IMPLICIT BY SAYING OR?
>> THEY COULD CONTACT ANY OF THEM BY SAYING OR.
>> ON THE NEXT PARAGRAPH, I ADDED ALL THINGS.
ANY SUPERVISOR MANAGER OR DEPARTMENT HEAD, WHO BECOMES AWARE OF POSSIBLE CONDUCT PROHIBITED BY THIS POLICY, MUST IMMEDIATELY ADVISE THE DEPARTMENT HEAD, WHO MUST NOTIFY THE CITY ADMINISTRATOR, WHO MUST NOTIFY HUMAN RESOURCES.
THAT WAS THE THING THAT I WAS SEEING THAT A LOT THROUGH HERE IS HUMAN RESOURCES WAS NOT GETTING NOTIFICATIONS, AND THEY THEY'RE AN INTEGRAL PART OF THIS.
THAT GOES TO YOUR POINT, JIM, WHERE, IF MY COMPLAINT IS AGAINST THE NEXT GUY UP.
I MAY WANT TO GO TO HUMAN RESOURCES INSTEAD OF.
I THINK GRANT, YOU'VE HAD SOME SITUATIONS WHERE PEOPLE HAVE COME TO YOU BECAUSE THEY DIDN'T WANT TO GO TO OTHER.
>> I MEAN, THAT'S THAT WHOLE OPEN DOOR POLICY THING, SO I DON'T KNOW IF WE WANT TO DEFINE THAT AND PUT THAT IN THERE SOMEWHERE, BUT I THINK THAT'S PRETTY UNIVERSAL, AT LEAST IN MY CIRCLES.
>> WELL, WHEN YOU JUST SAY DEPARTMENT HEAD, CITY ADMINISTRATOR AND/OR HUMAN RESOURCES.
IT REALLY COMES DOWN TO WHICH OF THE THREE ARE YOU COMFORTABLE GOING TO.
BUT ALSO, ON THE FIRST SENTENCE UNDER MANDATORY REPORTING, REQUIRING THAT AN EMPLOYEE REPORT ANY PERCEIVED INCIDENT, I WOULD LIKE TO CONSIDER ADDING TO THAT, YOU HAVE TO TIMELY REPORT.
IT STILL GETS DOWN TO HOW DO YOU DEFINE TIMELY.
BUT THE LAW HAS CASE LAW PROBABLY FOR HOW YOU WOULD DEFINE TIMELY.
BUT WHAT YOU DON'T WANT TO HAVE IS SOMEBODY COMING UP AND SAYING, WELL, THIS HAPPENED TWO YEARS AGO TO ME BECAUSE NOW THEY'RE IRRITATED AT SOMEBODY.
IF YOU DON'T TIMELY REPORT IT, YOU KIND OF LOSE YOUR OPPORTUNITY.
>> WE USUALLY SAY IMMEDIATELY THAT THEY SHOULD IMMEDIATELY, WHICH IS GENERALLY PERCEIVED TO BE WITHIN 24 HOURS.
>> UNDER THE POLICY, AN EMPLOYEE MAY REPORT TO AND TO CONTACT THE CITY ADMINISTRATOR WITHOUT REGARD TO THE EMPLOYEE'S NORMAL CHAIN OF COMMAND, IF APPROPRIATE.
[01:10:02]
JIM DEFINITELY TOLD US RIGHT NOW, AND I JUST ADDED IF APPROPRIATE AT THE END.BUT, BUDDY, THAT'S THE TIMELY, IT DRIVES ME CRAZY WHEN YOU SEE SOMETHING ON TV AND SOMEBODY GRIPING ABOUT SOMETHING THAT HAPPENED SEVEN YEARS AGO.
YOU'RE LIKE, WHY DIDN'T YOU BRING IT UP?
>> DID YOU HAVE ANOTHER COMMENTS?
>> BACK TO THE PREVIOUS SECTION AND THE COMMENTS ABOUT FACEBOOK AND POSTS ON SOCIAL MEDIA AND ALL THAT.
I GUESS I'M OKAY WITH THAT BECAUSE IT'S UNDER THE HEADING OF INAPPROPRIATE CONDUCT AND OTHER PROHIBITED HARASSMENT.
I'M TAKING NOW EVERYTHING IN THAT SECTION IS UNDER HARASSMENT.
I DON'T WANT US TO GET INTO THE POSITION WHERE WE'RE MONITORING WHAT SOMEBODY POSTS ON THEIR FACEBOOK PAGE ABOUT AN ISSUE THAT WE JUST HAPPENED TO DISAGREE WITH THEM ON.
BUT IF SOMEBODY IS USING A SOCIAL MEDIA POST TO HARASS A CO-WORKER, THEN IN THAT CASE, I WOULD SAY IT WOULD APPLY. IS THAT?
>> WE'LL MOVE TO INVESTIGATION AND PROHIBITED RETALIATION PROHIBITED SECTIONS, AND TO THE BOTTOM OF THE PAGE, THOSE LAST THREE SECTIONS.
>> AN INVESTIGATION, I'M CONFUSED BECAUSE IT DOESN'T TELL ME BY WHO.
IS IT BY HUMAN RESOURCES? IS IT BY OUR ATTORNEY? NOW, WHO IS IT BY POLICE? THAT MAY BE WHO'S THE DEPARTMENT BECAUSE THE POLICE HAS THEIR OWN INTERNAL AFFAIRS THAT COVERS THEIR INVESTIGATIONS.
I JUST THOUGHT THIS NEEDED TO BE WORDSMITH TO COVER ALL THOSE SITUATIONS.
>> WE WILL, THERE'S [INAUDIBLE].
>> I WAS GOING TO ASK, HAVE YOU EVER OR KNOW OF THE POLICE DEPARTMENT INVESTIGATING ANOTHER DEPARTMENT AT THE REQUEST OF THE DEPARTMENT HEAD OF CITY ADMINISTRATOR?
>> THERE HAVE BEEN [INAUDIBLE].
>> I SAY THAT MORE COMMONLY WHERE IT'S A FIRE DEPARTMENT WHO HAS THEIR POLICE DEPARTMENT HELP THEM WITH IA BECAUSE THEY'RE NOT STAFFED FOR IT, OR THEY DON'T DO THEM AS FREQUENTLY, AND SO THE PD HAS THAT EXPERIENCE.
WE DON'T USUALLY SEE POLICE OFFICERS DOING INVESTIGATIONS OF SEXUAL HARASSMENT COMPLAINTS IN OTHER PARTS OF THE CITY IN PART BECAUSE IT JUST THERE'S AN INTIMIDATION FACTOR.
I THINK THAT'S GENERALLY THE PERCEPTION THAT WE TRY TO AVOID THAT.
AS FAR AS WHO THE MOST APPROPRIATE PERSON IS TO DO THE INVESTIGATION, IT REALLY DEPENDS ON THE SITUATION.
I WOULD ALWAYS EXPECT IT TO START WITH HR, BUT YOUR HR MAY HAVE REASONS NOT TO DO THAT.
HERE IN PARKER YOU HAVE A ONE PERSON HR.
AS A CONSEQUENCE, A LOT OF TIMES YOU WANT SOMEONE TO DO AN INVESTIGATION, AND THEN THE HR DIRECTOR CAN REVIEW THE INVESTIGATION AND MAKE THE DETERMINATION ON IT, AND THAT'S HARD TO DO WHEN IT'S THE SAME PERSON, SO A LOT OF TIMES YOU WANT TO SEPARATE THAT OUT.
THERE ARE OUTSIDE ENTITIES THAT CAN DO IT.
THERE ARE ALL DIFFERENT WAYS YOU CAN DO IT.
BUT I THINK THAT'S WHY IT'S WRITTEN THE WAY IT IS THAT THERE'S NOT ONE PERSON THAT'S THE MOST APPROPRIATE PERSON IN EVERY CASE TO DO THE INVESTIGATION.
>> I GUESS I WAS THINKING YOU'D HAVE IT INVESTIGATED PROMPTLY BY A MEMBER OF HR AND/OR A SUPERVISOR PROVIDED NEITHER OF THEM ARE INVOLVED IN THE INCIDENT.
>> I HAVEN'T EVER SEEN THAT DONE WITH JUST LIKE SUPERVISORS FROM ANY PLACE IN THE CITY MOSTLY BECAUSE THEY JUST DON'T HAVE THE TRAINING TO DO IT.
[01:15:07]
HOW MUCH HAS THIS COME UP, GRANT? I FEEL LIKE IT HASN'T BEEN VERY FREQUENT.>> I MEAN, IN MY ORGANIZATION, THE DEPARTMENT HEAD WOULD PRETTY MUCH BE THE MANAGER OF THE GROUP.
I THINK YOU WOULD HAVE IT COVERED, BECAUSE THERE MULTIPLE LAYERS WITH.
I MEAN, I KNOW WITHIN THE POLICE AND THE FIRE ORGANIZATION, THERE ARE DIFFERENT HIERARCHIES, BUT IT STILL WOULD BE COVERED BY THE DEPARTMENT HEAD.
>> WE'VE HAD SOME INSTANCES, BUT IT'S NEVER GOTTEN TO THE POINT WHERE THEY WANTED TO MAKE A WRITTEN COMPLAINT.
THEY THEY THEY WANTED TO MAKE AN ORAL COMPLAINT.
WHEN I ASKED, DO YOU WANT TO MAKE A WRITTEN COMPLAINT, IT STOPPED THERE.
WE'VE NEVER HAD AN INSTANCE WHERE WHERE IT'S GONE THAT FAR BEFORE.
IT'S NOT SOMETHING THAT'S VERY COMMON HERE.
>> I GUESS I THINK THAT IF A COMPLAINT CAME UP IN GARY'S DEPARTMENT, HE WOULD BE THE FIRST PERSON THAT IT IS REPORTED TO.
WELL, THEN HE MAY HAVE THE CITY ADMINISTRATOR OR GRANT.
I WOULD THINK CITY ADMINISTRATOR TO DO AN INVESTIGATION.
GRANT WOULD THEN REVIEW THAT TO MAKE SURE IT WAS DONE COMPETENTLY. THAT'S JUST MY THOUGHT.
>> IN THIS SCENARIO IT PROBABLY MAKE MORE SENSE FOR GRANT TO ACTUALLY DO THE INVESTIGATION, AND THEN THE CITY ADMINISTRATOR TO MAKE THE DECISION OR THE CITY ADMINISTRATOR TO REVIEW IT, AND THE DEPARTMENT HEAD BE ABLE TO MAKE THE DECISION.
BUT IT ALSO DEPENDS BECAUSE THE DEPARTMENT HEAD MAY NOT BE ABLE TO MAKE THE DECISION.
I MEAN, IT'S A SMALL CITY ISSUE.
>> UNDER OUR CURRENT DEAL NO ONE CAN BE TERMINATED WITHOUT APPROVAL BY ATTORNEY TO MAKE SURE THAT ALL THE STEPS HAVE BEEN DONE.
THIS MAY BE THE SAME SITUATION. I DON'T KNOW.
>> I GUESS I'M JUST USING A BUSINESS ENVIRONMENT TO HR USUALLY TAKING THE LEAD ON AN INVESTIGATION OF SOME CLAIM LIKE THAT.
THE ONLY TIME THEY WOULDN'T BE INVOLVED IN IT IS IF SOMEBODY FROM HR WAS A PART OF THE ONE OF THE ONES THAT THE ACCUSATION WAS MADE AGAINST.
>> THEN AFTER HR, WOULD IT THEN GO TO ATTORNEY JUST TO MAKE SURE? THAT'S THE WAY WE'VE DONE IT IN THE PAST PRETTY MUCH.
>> I THINK THE ATTORNEY IS ALWAYS IN THERE AS AN UNWRITTEN, I THINK TO REVIEW IT.
I THINK IT'S JUST DIFFICULT TO SAY THIS IS WHO'S GOING TO DO THIS WORK IN PART, BECAUSE YOU CAN HAVE, FOR EXAMPLE, IN YOUR CASE, IF IN THE COMPANY, SOMEBODY SAYS, IT'S A DIFFERENT DEPARTMENT, NORMALLY HR WOULD COME IN, BUT THEY ALSO MAKE THE ALLEGATION THAT THEY'VE REPORTED IT TO HR BEFORE AND NO ACTION WAS TAKEN, OR THEY THINK THE INVESTIGATOR PERSON WHO WOULD BE THE INVESTIGATOR IS BIASED, THEN YOU'D GO OUTSIDE AND GET AN OUTSIDE ENTITY TO DO THAT INVESTIGATION.
I THINK YOU HAVE TO HAVE THAT FLEXIBILITY DEPENDING ON THE CIRCUMSTANCES TO DO THAT.
>> BECAUSE WHEN WE HAVE SOMEBODY AND THIS HAS COME UP WHERE THEY WERE VERY UPSET.
THEY WERE THREATENING LAWSUIT.
THEY WERE DOING ALL THINGS AND WE HAD TO HAVE LEGAL GUIDANCE ON WHAT CAN WE DO? WHEN CAN WE DO IT ON THAT WHOLE DEAL TO MAKE SURE WE DIDN'T PUT OURSELVES IN A BAD SITUATION? NOW IT MAY BE BECAUSE OF WORKMAN'S CONFLICT, IT MAY BE BECAUSE OF VARIOUS AND SUNDRY THINGS, BUT I GUESS MY QUESTION IS, DOES THAT NEED TO BE WRITTEN OR I DON'T KNOW? WHAT YOU CALL IT? [LAUGHTER].
>> MAY JUST WORKED OUT IN THIS ALL THING.
>> I THINK THERE ARE TOO MANY VARIABLES TO WRITE THAT MUCH OF IT INTO IT.
I THINK AS IT IS, IT'S LIKE THIS IS GOING TO BE INVESTIGATED, SO IT'S UP TO STAFF THEN OR COUNCIL, IF NECESSARY TO SAY, WE HAVE TO DO AN INVESTIGATION, WHAT'S THAT INVESTIGATION GOING TO BE?
>> YOU HAVE COVERS IT SO YOU CAN ACTUALLY GO THROUGH AND HAVE THE ENROLL ENOUGH,
[01:20:10]
CAN YOU CAN DO IT HE DONE, I THINK.>> WELL, WE HAVE OTHER POLICIES THAT INDICATE ANYTIME LEGAL ACTION IS THREATENED, YOU BRING IN THE ATTORNEY.
TO BE CONSISTENT, I WOULD THINK.
>> I CERTAINLY AGREE ANYTIME LEGAL ACTIONS THREATEN DO YOU BRING IN AN ATTORNEY.
I DON'T THINK WE WANT TO GET TO THE POINT WHERE EVERY TIME WE'VE GOT AN EMPLOYEE COMPLAINT, WE BRING IN AN ATTORNEY.
>> I MEAN, I GUESS YOU COULD PUT A SENTENCE AT THE END OF THERE THAT WHERE YOU SAY THAT IF LEGAL ACTION IS INVOKED OR IN ANY REGARD, THEN LEGAL COUNSEL NEEDS TO BE INVOLVED IN THE DISCUSSION OR SOMETHING, BUT I THINK IT'S PRETTY OBVIOUS.
>> THERE'S NOTHING TO PROHIBIT A DEPARTMENT HEAD OR SUPERVISOR TO COMING TO AN ATTORNEY AND SAYING, HEY, I'VE GOT THIS SITUATION, HOW'S BEST TO HANDLE IT OR TO GO TO GRANT SAME.
>> THAT WAS A GOOD DISCUSSION. IS THERE ANY MORE COMMENTS ON THE BOTTOM OF PAGE SEVEN?
>> I'M SORRY, JIM. WHY IS THAT LAST SENTENCE LIMIT IT TO IMMEDIATE AND APPROPRIATE ACTION ONLY IN THE CASE OF SEXUAL HARASSMENT?
>> I THINKING THAT'S ODD, THAT SHOULDN'T BE THERE. I'LL FIX THAT.
>> YOU COULD PHYSICALLY BEAT SOMEBODY YOU JUST CAN'T SEXUALLY HARASS THEM.
>> I THINK IF WE LOOK AT WHERE IT SPILLS OVER INTO THE TOP OF PAGE 8, IT CARRIES ON WITH MORE OF THAT PARAGRAPH.
TO YOUR POINT, MAYBE THAT'S KIND OF A NARROW REASON TO HAVE IMMEDIATE AND APPROPRIATE ACTION.
>> DROP THE WORD SEXUAL AND LEAVE IT HARASSED.
>> ANY HARASSMENT, HOW ABOUT THAT?
>> I WOULD SAY IT ACTUALLY NEEDS TO BE BECAUSE IT NEEDS TO INCLUDE DISCRIMINATION AND RETALIATION.
BUT I'LL JUST SAY A UNDER THIS SECTION.
>> THE OTHER THING TOO IS THAT NOT TO BE TOO PICKY ABOUT IT, BUT DO YOU NEED TO SAY ANYTHING ABOUT THE CITY IN THE BEGINNING OF THE SENTENCE?
>>WE SHOULD DEFINE WHAT THE CITY MEANS IN THIS CASE BECAUSE IT'S TAKING ACTION.
>> I THINK IT GOES BACK TO THE THREE DIFFERENT PERSONS WE NAMED EARLIER THE DEPARTMENT HAD OR THE CITY ADMINISTRATOR OR THE HUMAN RESOURCES PERSON.
I THINK THAT'S WHAT'S IMPLIED.
>> I THINK YOU BRING THOSE DOWN AND RATHER THAN SAYING THE CITY, YOU BRING THOSE THREE OR.
>> APPROPRIATE CITY OFFICIALS IN THE CHAIN OF COMMAND?
>> RATHER THAN MAKE IT VAGUE LIKE THAT, I KNOW IT'S MORE TO WRITE, BUT DO YOU SAY JUST AS WE HAVE ABOVE, YOU HAVE CITY ADMINISTRATOR OR HR DIRECTOR OR?
>> I THINK JUST SPELLING IT OUT WOULD MAKE IT CLEAR.
>> I THINK THE PROBLEM IS, WHAT IF IT WAS YOUR CITY ADMINISTRATOR? I THINK THAT IF WE HAVE TO SAY WHO IT IS, I THINK PROBABLY YOUR SUGGESTION IS BEST IN THAT CONTEXT.
THE APPROPRIATE OFFICIALS IN THE CHAIN OF COMMAND.
BUT I'LL TAKE ANOTHER LOOK AT THAT TOO. I HAVEN'T NOTED.
>> I HAVE NO PROBLEM WITH THAT AS LONG AS THERE ISN'T A DEFINITION PROBLEM WITH THAT.
>> SOUNDS GOOD. WE HAVE FIVE MINUTES BEFORE WE START THE MEETING, I JUST WANTED TO DO A TIME CHECK REAL QUICK.
>> WE HAVE FIVE MINUTES AS AMANDA HAS NOTICED.
WE'RE REALLY AT A STOPPING PLACE RIGHT NOW.
[01:25:05]
I HAVE A QUESTION.DO YOU WANT TO MAKE THIS? DO YOU WANT TO CONTINUE WITH THIS AT OUR NEXT WORKSHOP? IF SO, DO YOU WANT OUR NEXT WORKSHOP TO BE AT THE NEXT MEETING OR WOULD YOU LIKE TO TRY TO SCHEDULE A INDEPENDENT DAY WHEN EVERYBODY'S AVAILABLE TO SPEND THE DAY WORKING ON THIS? IT'S JUST WHATEVER Y'ALL WANT TO DO.
>>I'M FLEXIBLE WITH EITHER APPROACH.
>> I DON'T HAVE A STRONG PREFERENCE EITHER WAY.
>> IS THERE A DAY WHEN ANYBODY IS AVAILABLE OTHER THAN CHRISTMAS DAY?
>> LET'S SEE. I THINK IT TENDS TO BE MORE LIKELY THAT PEOPLE ARE ALREADY TARGETED TO BE HERE ON COUNCIL DAYS.
I THINK MAYBE HAVING ANOTHER WORKSHOP BEFORE OUR NEXT COUNCIL MEETING, PROVIDING AMPLE TIME TO DO THE REVIEW BEFORE THE MEETING, I THINK IS PROBABLY, I THINK I KNOW PERSONALLY EASIER FOR ME TO SCHEDULE.
I DON'T KNOW IF ANYBODY ELSE HAS THE SAME SENTIMENT OR NOT.
>> OTHER THAN COUNCIL MEMBER FAT, DOES ANYONE HAVE TROUBLE GETTING HERE AT FIVE O'CLOCK RATHER THAN 5:30? I KNOW TODD HAS TROUBLE WITH TRAFFIC.
>> SHOULD BREAK [INAUDIBLE] IF I KNOW IN ADVANCE, I CAN USUALLY SET MYSELF UP.
>> WHY DON'T WE TENTATIVELY SAY OUR NEXT MEETING IS JANUARY 7TH AND WE WILL START AT 5:00 WITH THE PERSONNEL MANUAL.
IF WE HAVE LITTLE NOTES, DO WE WANT TO SEND THOSE TO KATHERINE TO HAVE HER LOOK AT THOSE TO UPDATE IN THE MEANTIME? AND HOW DOES KATHERINE [LAUGHTER]
>> THAT'S FINE AND THAT POTENTIALLY GIVES ME THE OPPORTUNITY TO GET SOMETHING BACK OUT TO BE ABLE TO LOOK AT AHEAD OF TIME?
>> I PROBABLY WOULD PUSH MORE FOR NOT DOING THAT BECAUSE WHAT I RUN INTO IS I'LL REVIEW A DOCUMENT, MAKE NOTES, AND ALL OF A SUDDEN THE NEXT VERSION COMES OUT, AND THEN IT'S LIKE, WELL, WHAT CHANGED? NO, I DON'T HAVE TO GO THROUGH THE WHOLE THING OVER AGAIN.
>> I COULD SEND IT WITH THE EDIT MARKINGS AND IF THAT CHANGES YOUR PERSPECTIVE ON IT, IF IT COMES WITH THE EDIT MARKING, SO YOU CAN SEE WHAT'S CHANGED.
>> THAT WOULD BE FINE. THAT'S BETTER.
>> AT THIS TIME, I AM CLOSING THE CITY COUNCIL WORKSHOP AT 6:58 PM.
I HEREBY CALL THE PARKER CITY COUNCIL MEETING TO ADER.
IT'S DECEMBER 17, 2024 AT 17:00 PM.
MS. SCOTT GRAY, DO I HAVE A QUORUM?
>> YES, MA'AM, I DID NOT RECEIVE THE QUORUM.
>> THANK YOU. AT THIS TIME, I WILL ASK MR. KIRCHO, WOULD YOU LEAD US IN THE AMERICAN PLEDGE AND MS. NO, WOULD YOU LEAD US IN THE TEXAS PLEDGE?
>> AT THIS TIME, I WILL ASK, ARE THERE ANY PUBLIC COMMENTS? NOT SEEING ANY PUBLIC.
IF ANYONE WHO IS WATCHING THIS VIRTUALLY HAS ANY COMMENTS, PLEASE SEND THEM TO US.
YOU HAVE OUR E MAILS THAT'S ON THE CITY WEBSITE, EACH ONE OF US EMAIL ADDRESS.
[01:30:01]
TO NOTE SOME ITEMS OF COMMUNITY INTEREST.[ITEMS OF COMMUNITY INTEREST]
THE CITY OFFICES ARE CLOSED CHRISTMAS EVE, CHRISTMAS DAY, AND DAY AFTER CHRISTMAS.WE ARE ALSO CLOSED ON NEW YEAR'S DAY.
OUR NEXT MEETING IS JANUARY 7, 2025.
PARKS AND RECREATION COMMISSION WILL BE MEETING ON JANUARY 8TH, 2025 AT 5:00 PM.
PATTY, I WILL ASK YOU, DO YOU KNOW WHEN THE NOISE COMMITTEE MAY BE MEETING?
>> I THINK THEY SAID JANUARY WEDNESDAY, JANUARY THE 8TH AT 2:00 PM.
>> IS THAT RIGHT, RANDY? 02:00 PM ON JANUARY 8TH.
LASTLY, I WOULD LIKE TO INDICATE THAT THE CITY IS TAKING APPLICATIONS FOR BOARDS AND COMMISSIONS.
WE DO HAVE OPENINGS ON ZONING CODE OF ADJUSTMENT AND ON PARKS AND REX, AND WE WOULD HOPE PEOPLE WOULD APPLY.
THEY ARE APPLICATIONS FOR SUCH ON THE CITY WEBSITE THAT YOU CAN DOWNLOAD OR YOU CAN CONTACT PATTY SCOTT GRAY, AND SHE WILL MAIL YOU ONE IF YOU HAVE DIFFICULTY IN DOWNLOADING.
NEXT, WE WILL START WITH OUR INDIVIDUAL CONSIDERATION ITEMS,
[3. APPROVAL OF MEETING MINUTES FOR DECEMBER 3, 2024. [REGULAR MEETING] ]
ITEM NUMBER 3, APPROVAL OF THE MEETING MINUTES FOR DECEMBER 3RD, 2024, WHICH WAS A REGULAR MEETING.IS THERE ANY COMMENTS OR A MOTION?
>> IT LOOKED LIKE PATTY HAD A QUESTION.
>> I HAVE A QUESTION [INAUDIBLE].
>> ITEMS. WE DISCUSSED LAST WEEK ABOUT POSSIBLY A JOINT CITY COUNCIL COMPREHENSIVE PLAN.
I GOT A FORM ON P&Z AND I'VE GOT A COUPLE OF COUNCIL MEMBERS THAT HAVE SAID THAT THEY WERE.
[INAUDIBLE] I THINK THE FORM SAID THAT HE WAS NOT AVAILABLE.
I WAS GOING TO ASK HIM BUT I DON'T KNOW THAT I SAW PRO TEM.
>> WHAT WAS THE PURPOSE OF THAT SPECIAL MEETING?
>> IT WAS COMPREHENSIVE PLAN [INAUDIBLE].
>> 5:30. NOW, GETTING BACK TO OUR INDIVIDUAL CONSIDERATION ITEMS APPROVAL OF MEETING MINUTES FOR DECEMBER 3RD, 2024, A REGULAR MEETING.
IS THERE ANY COMMENTS OR IS THERE A MOTION?
>> MADAM MAYOR, I MOVE TO APPROVE THE CITY COUNCIL MEETING MINUTES FOR DECEMBER 3RD, 2024 AS PRESENTED.
>> MADAM MAYOR I WILL SECOND THAT MOTION.
>> I HAVE A MOTION BY COUNCIL MEMBER KIRCHO AND A SECOND BY MAYOR PRO TEM REID TO APPROVE THE MEETING MINUTES OF DECEMBER 3RD, 2024, AS WRITTEN.
IS THERE ANY FURTHER DISCUSSION? IF NOT, I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
ANY OPPOSED? MOTION CARRIES 4-0.
NOW WE WILL GO TO ITEM NUMBER 4.
[4. CONSIDERATION, DISCUSSION, AND/OR APPROPRIATE ACTION ON RESOLUTION NO 2024-816 REGARDING APPROVAL OF THE 2024-2025 INVESTMENT POLICY. [Rescheduled from 2024 1112] ]
CONSIDERATION DISCUSSION AND ANY APPROPRIATE ACTION ON RESOLUTION NUMBER 2024-816 REGARDING APPROVAL OF THE 2024-2025 INVESTMENT POLICY.MR. SAVAGE, YOU WANT TO TELL US ABOUT THIS.
>> MAYOR AND COUNSEL, TEXAS GOVERNMENT CODE REQUIRES THAT THE CITY COUNCIL
[01:35:05]
REVIEW THE INVESTMENT POLICY AT LEAST ON AN ANNUAL BASIS AND NO ANY CHANGES THAT ARE MADE.THE INVESTMENT COMMITTEE MET OUR LAST MEETING, WE DISCUSSED THE POLICY.
WE'VE HAD SOME DISCUSSION I'M MAKING SOME CHANGES, BUT AT THIS POINT, THERE'S NO CHANGES THAT ARE MADE TO THE CURRENT POLICY THAT'S BEING PROPOSED AND IT'S IN FRONT OF YOU TONIGHT.
BUT IN THE FUTURE, WE ANTICIPATE MAKING SOME CHANGES EITHER TO THE POLICY OR THE INVESTMENT REPORT ITSELF.
BUT AS FAR AS WHAT YOU'RE LOOKING AT TONIGHT, THERE'S NO CHANGES.
>> COUNSEL, IS THERE ANY QUESTIONS OF MR. GRANT? THEN IF THERE'S NO QUESTIONS, THEN I WOULD ACCEPT THE MOTION ON RESOLUTION 2024-816.
>> MADAM MAYOR, I MAKE A MOTION THAT WE APPROVE RESOLUTION NUMBER 2024-816 REGARDING THE CONSIDERATION OR DISCUSSION REGARDING THE INVESTMENT POLICY.
>> WE HAVE A MOTION BY COUNCIL MEMBER NO AND A SECOND BY COUNCIL MEMBER KIRCHO TO APPROVE RESOLUTION NUMBER 2024-816, THE '24 '25 INVESTMENT POLICY.
AT THIS TIME, IF THERE'S NO FURTHER DISCUSSION, I WILL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
ANY OPPOSED? MOTION CARRIES 40.
>> I APPRECIATE IT. WE HAD REAL NICE RETURNS THIS YEAR.
[5. CONSIDERATION AND/OR ANY OTHER ACTION ON THE “WATER CCN TRANSFER PAYMENT AGREEMENT” BETWEEN THE CITY OF PARKER, TEXAS, AND INTEGRITY COMPANIES, LLC., RELATING TO THE TRANSFER OF PROPERTY FROM CITY OF PARKER’S CCN TO THE CITY OF WYLIE’S CCN. [ORDINANCE NO. 881] [Postponed from 2024 1119 and 2024 1203] ]
CONSIDERATION AND/OR ANY OTHER ACTION ON THE WATER CCN TRANSFER PAYMENT AGREEMENT BETWEEN THE CITY OF PARKER, TEXAS AND INTEGRITY COMPANIES, LLC, RELATING TO THE TRANSFER OF PROPERTY FROM THE CITY OF PARKER, CCN.COUNSEL, IS THERE ANY QUESTIONS, DISCUSSIONS? I BELIEVE WE HAD ASKED FOR SOME INFORMATION FROM MR. MACHADA.
I KNOW YOU'VE BEEN OUT OF TOWN AND TRAINING FOR A WHILE.
WERE YOU ABLE TO GET THE INFORMATION?
>> WOULD YOU COME UP TO THE PODIUM AND SHARE IT WITH US?
>> THE ENGINEER'S OPINION OF PROBABLE COST ON RUNNING THOSE WATER LINES TO LOOP THEM IS THE TOTAL COST 2.4 MILLION.
>> 2.4 MILLION. I'VE GOT A BREAKDOWN OF THAT.
THERE'S SOME RIGHT AWAY ACQUISITION AND SOME OTHER STUFF IN THERE THAT'S CAUSED THE COST TO GO UP A LITTLE BIT FROM WHAT WE WERE ANTICIPATING.
>> BUT NOT SIGNIFICANT. WE WERE BALLPARKING MILLION, IF I REMEMBER BEFORE, WE WERE BALLPARKING.
>> MR. MACHADA, DO YOU HAVE AN ESTIMATE ABOUT HOW LONG THE PROJECT WOULD TAKE?
>> ANY IDEA AT ALL? IF WE WERE TO DO IT IN I'LL CALL IT A JUST STANDARD IMPLEMENTATION PHASE VERSUS MAYBE AN EXPEDITED PHASE.
DO YOU HAVE ANY IDEA AT ALL? WHEN I SAY STANDARD, I THOUGHT WE HAD CONVERSATIONS THAT IT COULD BE DONE IN AN EXPEDITED MANNER THAT WOULD BE FASTER.
BUT IF YOU JUST WENT THROUGH A NORMAL IMPLEMENTATION PROCESS WHERE YOU JUST, NOT DOING ANY EXPEDITING FEES, WHICH I ASSUME WOULD BE JUST THE 2.4.
IF YOU'RE GOING TO BE EXPEDITING, IT MIGHT COST MORE THAN THAT.
MY QUESTION IS THAT ANY BALLPARK OF WHAT IT WOULD BE.
>> THAT NUMBER IS PRETTY CONSERVATIVE ON THE HIGH SIDE.
THE UNKNOWN IS GOING TO BE THE RIGHT AWAY ACQUISITION AND THE EASEMENT ACQUISITION.
THOSE ARE SOMETIMES TIME CONSUMING THINGS THAT IF WE HAVE TO GO THROUGH ANY CONDEMNATIONS OR ANYTHING LIKE THAT, THAT COULD BE TIMELY.
>> WE'RE TALKING ABOUT THE EASEMENT, ARE YOU FAMILIAR WITH THE PROPERTY THAT WE WOULD NEED TO GO GET THE EASEMENT FROM? YOU DON'T HAVE TO DESCRIBE THE PROPERTY.
I'M JUST ASKING ARE YOU FAMILIAR WITH THAT?
>> THERE'S ABOUT 13 PROPERTIES.
>> ANY OF IT, OTHER THAN THERE'S AN ISSUE ITSELF, JUST GOING IN FRONT OF SOMEONE AREA AND DIGGING IT UP,
[01:40:01]
BUT AND MAYBE DESTROYING THEIR DRIVEWAY AND HAVING TO PUT IT BACK.>> BUT IS THERE ANYTHING OF SIGNIFICANCE THAT YOU SAW ALONG THE POTENTIAL EASEMENT AREA THAT SOMEONE WOULD HAVE POTENTIAL COVER?
>> I DON'T KNOW ANY OF THE PEOPLE THERE TO KNOW IF THERE'S ANY PROBLEMS WITH TRYING TO GET EASEMENT BECAUSE THEY'RE WILEY RESIDENTS, NOT PARKER RESIDENTS.
I HAVEN'T SPENT A WHOLE LOT OF TIME TALKING TO ANY OF THEM.
THERE ARE SOME KNOWN CONFLICTS ALONG 1378, THAT ARE GOING TO BE A LITTLE BIT TROUBLESOME, BUT NOTHING WE CAN'T HANDLE.
>> I KNOW THAT THE DEVELOPER TALKED ABOUT A SIX MONTH PERIOD.
HE'S OBVIOUSLY WANTING TO BUILD AND HE'S WANTING TO MOVE ALONG AND HE FEELS HE'S PROBABLY AT A CERTAIN STAGE ALREADY IN THE ENTIRE DEVELOPMENT AND WHAT HAVE YOU HAS COME IN AND ASK FOR A OUTSIDE SIX MONTHS.
QUESTION IS, IF IT WOUND UP SIX MONTHS OR EIGHT MONTHS, MAYBE THAT'S WITHIN THE BALLPARK, IF WE SAID, OKAY, HEY, IT'S GOING TO BE A YEAR, THEN I THINK WE NEED TO THINK ABOUT FROM A DEVELOPER STANDPOINT AS WELL.
>> I THINK 6-8 MONTHS IS REASONABLE.
>> KATHERINE, DO YOU HAVE ANY COMMENTS OR QUESTIONS ON THIS?
>> COUNCIL, ANY FURTHER COMMENTS?
>> ONE OTHER QUESTION IS, I KNOW THAT ALSO PUBLIC WORKS, AS WELL AS EVERYBODY ELSE WITHIN THE CITY, HAS A GOOD SIZED CALENDAR.
THE QUESTION IS, FROM A PERSPECTIVE OF YOU, YOUR STAFF, OR THE ENGINEERS OR WHOEVER, DO YOU STILL BELIEVE SIX OR EIGHT MONTHS, PEOPLE CAN MAKE THAT WORK ON THEIR PLATE RIGHT NOW?
>> IS THIS SOMETHING WHERE THE CITY OF PARKER CAN GAIN REVENUE ON AN ONGOING BASIS?
>> DO YOU HAVE ANY IDEA HOW MUCH REVENUE THE CITY MAY BE ABLE TO GET?
>> WE'VE KICKED AROUND SOME ROUGH NUMBERS.
I DON'T HAVE THOSE NUMBERS HANDY, BUT IT WOULD BE CONSIDERABLE, I THINK.
>> AM I RIGHT? WE'D PICK UP ABOUT ONE AND THREE-QUARTER MILLION IN FEES, 160 UNITS TIMES $11,000 A UNIT.
>> THAT'D BE 1.76 MILLION, AND THEN ONGOING WATER PROFIT, NOT JUST WATER REVENUE, BUT MARGIN THAT WE WOULD MAKE OFF OF IT WOULD BE HOW MUCH PER HOUSEHOLD PER YEAR OR PER HOUSEHOLD PER MONTH?
>> WE JUST USE THE BASE WATER, USE THE BASE LEVEL ABOUT $500 PER YEAR PER HOUSE, TIMES 160 UNITS WILL BE 80,000 PER YEAR.
>> THAT SAME NUMBER I CAME UP WITH.
WE'D HAVE A $640,000 CAPITAL LOSS INITIALLY THAT WE'D HAVE TO OFFSET WITH ANNUAL PROFITS OF $80,000 A YEAR
>> I WAS THINKING ORIGINALLY THIS WAS GOING TO BE A BETTER DEAL THAN THAT, 640000/80000.
>> FOR SOME REASON, I WAS REMEMBERING THAT THE REVENUE NUMBER WAS LIKE 500,000 OR SOMETHING IS WHAT I WAS REMEMBERING BEFORE.
>> DID WE DISCUSS OTHER PROPERTIES [INAUDIBLE].
WAS THAT IN OUR DISCUSSION BEFORE?
>> I RECALL THE DETAILS OF IT.
>> I BELIEVE THAT WAS RIGHT TOO.
JUST FOR CLARITY, FROM MY PERSPECTIVE, NOT TO INTERRUPT YOU, COUNCILMAN PILGRIM, YOU CAN COME BACK, BUT YOU'RE SAYING THAT THAT PROFIT WOULD BE 80,000.
IS THAT THE PROFIT OR THE REVENUE?
>> THAT WOULD ACTUALLY BE THE PROFIT, THE DIFFERENCE BETWEEN [INAUDIBLE] VERSUS WHAT WE'RE CHARGING FOR.
>> MAYBE WE DISCUSSED REVENUE LAST TIME AROUND RATHER THAN PROFIT BECAUSE I JUST REMEMBER IT BEING A BIGGER NUMBER.
UNLESS IT WAS ASSOCIATED WITH, THIS IS HOW WE ACCESS THE REVENUE FOR THE OTHER 200 ACRES REMAINING AFTER THAT.
MAYBE THAT'S WHAT I WAS THINKING OF.
THE OTHER THING WE DISCUSSED THOUGH IS HAVING THE DEVELOPER OF THE 48 ACRES PAY A PORTION OF THIS COST, WHICH STILL SEEMS LIKE A REASONABLE THING TO DO.
[01:45:01]
>> TYPICALLY, THE DEVELOPER PAYS ALL THE COST, SO THAT'S NOT UNREASONABLE, I DON'T THINK.
>> I REMEMBER YOU SAYING THAT BEFORE THEY PICK UP ALL OF IT.
IF WE SPLIT IT 50/50, THIS WOULD BE A GOOD DEAL.
IF WE'VE GOT TO HAVE EIGHT YEARS TO GET OUR CAPITAL BACK, I'M NOT SURE IT'S AS GOOD A DEAL AS I THOUGHT IT WAS AT ONE TIME.
>> I THINK THAT WE ALSO DISCUSSED IN TERMS OF THE WATER AGREEMENT THAT IT WOULD HELP US PROVIDE AS WELL ADDITIONAL WATER SOURCES OR WATER USE AS WE WERE WORKING TOWARDS THAT.
>> I THINK IF WE CAN JUST ALSO JUST SUMMARIZE THE ADDITIONAL PROPERTY THAT IS IN THE AREA OF CC AND THE COVERAGE AREA.
WE'RE TALKING ABOUT THIS INITIAL DEVELOPMENT BEING 48 ACRES, BUT THEN THERE'S AN ADDITIONAL A LITTLE SHY OF 200 ACRES LEFT THAT WILL STILL BE DEVELOPED AND THEN STILL BE ABLE TO TEE OFF OF THIS INITIAL PRICE OR NO?
>> AS I LOOKED AT THAT CLOSER AFTER WE TALKED ABOUT THIS, I DON'T SEE A WHOLE LOT MORE DEVELOPABLE AREA IN THERE.
THERE'S A LOT OF CREEK, LAND, AND STUFF IN THERE, THE FLOODPLAIN, STUFF THAT WON'T BE DEVELOPABLE.
I DON'T KNOW THAT THERE'S MUCH MORE, IF ANY, THAT CAN.
>> WHAT'S YOUR RECOMMENDATION?
>> WHATEVER THE COUNCIL WANTS TO DO.
>> IF THE NUMBERS WORK, I THINK IT'S A GOOD INVESTMENT.
I THINK IT WOULD ALSO HELP US WITH OUR PER CAPITA USAGE NUMBERS WITH NORTH TEXAS TO HAVE THE HIGHER DENSITY, LOW CONSUMERS OF WATER.
>> THE ALTERNATIVE TO THIS, IF WE TURN IT OVER TO WYLIE, DO YOU THINK THE DEVELOPER IS GOING TO END UP HAVING TO PAY WYLIE FOR A PORTION OF THE COST OF BRINGING A WATER LINE TO THAT PROPERTY?
>> THAT'S STANDARD PROCEDURE, I THINK SO.
>> IT SEEMS TO ME LIKE WE OUGHT TO PURSUE THAT AS AN OPTION AND NOT TO PENALIZE THE DEVELOPER ANY MORE THAN THEY WOULD BE PAYING IF THEY WENT TO WYLIE, BE GOOD TO MAKE IT ATTRACTIVE FOR THEM AND ATTRACTIVE FOR US AS WELL, BUT IT SEEMS TO ME LIKE WE NEED TO RECOVER A PORTION OF THAT $2.4 MILLION CAPITAL COST FROM THE DEVELOPER IF THAT'S STANDARD PROCEDURE.
>> I HAVEN'T HAD ANY CONVERSATIONS WITH WYLIE ON THIS YET.
IF WE'RE LOOKING AT GOING THAT DIRECTION, I'D BE HAPPY TO DO THAT, SEE WHERE THEY STAND WITH IT AND MAYBE WHAT WE'RE LOOKING AT AS FAR AS COSTS ON THAT.
>> THAT WOULD BE GOOD INFORMATION, I THINK, TO HAVE.
BECAUSE WE'RE JUST TALKING WATER.
WE'RE NOT TALKING SEWER, WE'RE NOT TALKING ANYTHING ELSE.
>> MY ONLY CONCERN THERE IS THAT I DO THINK THAT TYPICALLY DEVELOPER WILL PAY SOMETHING, SO I DON'T BELIEVE WE'RE GOING TO GET ZERO.
I DO THINK THAT IF WE LOOK FOR ADDITIONAL INFORMATION, WE'RE ALREADY TALKING ABOUT WELL INTO JANUARY.
THE QUESTION IS, IF YOU GOT THE GREEN LIGHT, WHEN DOES THAT KIND OF CLOCK TICK? IF WE DELAY FURTHER, HOW DOES THAT IMPACT YOUR EIGHT-MONTH PERSPECTIVE?
>> WE'D HAVE TO ENGINEER THE ENTIRE WATER LINE AND THEN BID IT.
OPEN THE BIDS, AWARD THE BIDS, START THE PROCESS.
>> I UNDERSTAND THAT. I'M JUST SAYING IF WE DELAY IT TO ANOTHER COUNCIL MEETING, HOW IS THAT IMPACTING OR DOES IT IMPACT AT ALL, GIVEN THE HOLIDAYS COMING UP WHERE IT IS? IF WE PUSHED IT TO THE FIRST MEETING IN JANUARY, DID THAT IMPACT YOU AT ALL?
>> CANDID OPINION. I DON'T THINK MUCH IS HAPPENING BETWEEN NOW AND THE NEXT COUNCIL MEETING.
>> BASED ON THAT, I THINK THAT TELLS US WHAT WE NEED TO DO.
BECAUSE FROM MY PERSPECTIVE, I THINK WE REALLY CAN'T MAKE A DECISION ON THIS UNTIL WE HAVE THAT PIECE OF INFORMATION.
>> THE PIECE OF INFORMATION BEING WHAT AMOUNT OF MONEY THE DEVELOPER IS WILLING TO PAY?
>> YEAH, AND A LITTLE MORE GRANULARITY ON THE NUMBER OF LOTS AND THE PROFIT MARGIN, MAKING SURE THAT THAT'S ACCURATE.
>> ALL WE CAN GO ON THERE IS WHAT HE'S TOLD US SO FAR, WHICH WAS 180-160, AND LAST WAS 160.
>> WE BASED IT ON THE LOW NUMBER, RUN THE NUMBERS ON IT.
BASICALLY, WE'RE TALKING ABOUT MAKING A CAPITAL EXPENDITURE OF NEARLY $2.5 MILLION.
YOU WOULDN'T MAKE A CAPITAL EXPENDITURE OF $2.5 MILLION IN A BUSINESS WITHOUT RUNNING THE NUMBERS ON IT AND BEING PRETTY SURE YOU'RE GOING TO GET A DECENT RETURN ON YOUR INVESTMENT.
I DON'T THINK WE HAVE ENOUGH INFORMATION NOW TO TELL US WE'RE GOING TO GET THE RETURN ON INVESTMENT THAT JUSTIFIES MAKING THAT.
I THINK IT'S VERY POSSIBLY OUT THERE, BUT I THINK WE NEED TO HAVE A CONFIRMATION FROM THE BUILDER.
[01:50:02]
WE STILL NEED TO MAKE IT A GOOD DEAL FOR THE BUILDER TOO.WE WANT TO ATTRACT PEOPLE TO OUR CITY, WANT TO ATTRACT BUILDERS TO OUR CITY.
EVEN THOUGH THIS IS OUTSIDE THE CITY LIMITS, WE WANT TO BE A GOOD CITY PARTNER TO WORK WITH DEVELOPERS, AND THIS IS WHERE WE COULD MAYBE DO A DEAL THAT'S GOOD FOR THEM, GOOD FOR US, AND AS A WIN-WIN ALL THE WAY AROUND, BUT WE DON'T HAVE THE INFORMATION TONIGHT.
BASED ON THAT, I WOULD MAKE A MOTION TO TABLE THIS UNTIL WE GET THAT SPECIFIC INFORMATION, TABLE IT OR POSTPONE, WHATEVER THE RIGHT TERM IS, TO THE NEXT CITY COUNCIL MEETING IN JANUARY.
>> MADAM MAYOR, I SECOND THE MOTION.
>> I DO HAVE THE MOTIONS, BUT BEFORE I GO THERE, IS THERE ANY INFORMATION THAT YOU HAVE FOR US AT THIS TIME?
>> I DON'T HAVE ANY INFORMATION FOR YOU.
I WOULD ASK WHAT DIRECTION IS BEING GIVEN TO STAFF AS FAR AS IS IS TO SPEND THE MONEY ON ENGINEERING TO GET A MORE SPECIFIC NUMBER, OR SIMPLY TO TALK ABOUT THE OTHER SIDE OF IT?
>> I WOULD SAY DIRECTION FROM MY PERSPECTIVE IS TO TALK TO THE DEVELOPER AND TRY TO UNDERSTAND WHAT PORTION THE DEVELOPER WOULD BE WILLING TO PAY SO THAT WE UNDERSTAND WHAT WOULD BE THE BURDEN ON THE CITY FOR THE OVERALL PROJECT TO LAY DOWN THE INITIAL LINES.
WE MIGHT BE PLUS OR MINUS THE TARGET NUMBER ON THE CAPITAL COSTS, BUT WE HAVE NO IDEA ON THE OFFSET AT ALL, WHETHER IT'S ZERO OR 90%.
>> THAT'S NOT REALISTIC EITHER.
>> THAT'S WHY MAYBE THAT 50% IS A KIND OF GO OR NOT GO POTENTIAL.
>> THAT 50% IS PROBABLY A DEAL BREAKER.
>> AT THIS TIME, I HAVE A MOTION FROM COUNCILMEMBER BUCK BUDDY PILGRIM [PHONETIC] TO POSTPONE THIS ITEM UNTIL OUR NEXT CITY COUNCIL MEETING, WHICH IS SCHEDULED FOR JANUARY 7TH, 2025, AND WE HAVE A SECOND BY COUNCILMEMBER AMANDA NOE, ALSO, TO POSTPONE.
COUNCIL, IS THERE ANY FURTHER DISCUSSION? IF NOT, I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR OF POSTPONING THIS ITEM UNTIL OUR NEXT COUNCIL MEETING FOR MORE INFORMATION FROM THE DEVELOPER, PLEASE RAISE YOUR RIGHT HAND.
ANY OPPOSED? MOTION CARRIES 4-0.
[6. CONSIDERATION AND/OR ANY OTHER ACTION ON THE AGREEMENT BETWEEN THE CITY OF WYLIE AND THE CITY OF PARKER,” BETWEEN THE CITY OF PARKER AND THE CITY OF WYLIE RELATING TO THE TRANSFER OF APPROXIMATELY 48 ACRES LOCATED IN THE CITY OF WYLIE FROM PARKER’S WATER CERTIFICATE OF CONVENIENCE AND NECESSITY (“CCN”) TO WYLIE’S WATER CCN. [ORDINANCE NO. 882] [Postponed from 2024 1119 and 2024 1203] ]
WHICH GOES WITH ITEM 5, CONSIDERATION AND OR ANY OTHER ACTION ON THE AGREEMENT BETWEEN THE CITY OF WYLIE AND THE CITY PARKER BETWEEN THE CITY OF PARKER AND THE CITY OF WYLIE'S RELATING TO THE TRANSFER OF 48 ACRES LOCATED IN THE CITY OF WYLIE FROM PARKER'S WATER CERTIFICATE IN CONVENIENCE AND NECESSITY, CCN, TO WILEY'S CCN.>> MADAM MAYOR, BASED ON THE LAST CONSIDERATION ITEM NUMBER 5, I'LL MAKE A MOTION THAT WE POSTPONE CONSIDERATION OR OTHER ACTIONS BETWEEN THE CITY OF WYLIE AND THE CITY PARKER BETWEEN THE CITY OF PARKER AND THE CITY OF WYLIE RELATING TO THE TRANSFER OF APPROXIMATELY 48 ACRES LOCATED IN THE CITY OF WYLIE FROM PARKER'S WATER CERTIFICATE IN CONVENIENCE OF NECESSITY, CCN, TO WYLIE'S WATER CCN ORDINANCE NUMBER 882.
>> MADAM MAYOR, SECOND, THE MOTION?
>> WE HAVE A MOTION BY MAYOR PRO TEM JIM REID AND A SECOND BY COUNCILMEMBER AMANDA NOE TO POSTPONE ITEM NUMBER 6, WHICH IS ORDINANCE 882 UNTIL OUR NEXT COUNCIL MEETING, ALSO, TO GET MORE INFORMATION FROM THE DEVELOPER REGARDING THE PROJECT AND COST IN LIGHT OF THAT.
ANY FURTHER DISCUSSION? NOT HEARING ANY., I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
ANY OPPOSED? MOTION CARRIES 4-0.
BOTH ITEM NUMBER 5 AND ITEM NUMBER 6, WILL BE ON THE JANUARY 7TH, 2025, AGENDA.
>> MADAM MAYOR, MA'AM, I HAD JUST ONE ADDITIONAL COMMENT ON THAT REQUEST TO STAFF.
THAT IS, IF THERE'S ANY ADDITIONAL INFORMATION THAT COULD BE SOUGHT REGARDING THE RIGHT OF WAY CONSIDERATION FOR THE 13 PROPERTIES AND THE KNOWN CONFLICT ALONG 1378, IF THERE'S ANY ADDITIONAL INFORMATION THAT COULD BE GATHERED ON THOSE ITEMS, I'D APPRECIATE ANY MORE INFORMATION WE COULD FIND.
[01:55:04]
>> ANY AND ALL AVAILABLE INFORMATION REGARDING THIS DEVELOPMENT AND PROJECT?
>> RIGHT. THIS IS SPECIFICALLY WITH THE RIGHT OF WAY ACQUISITION.
>> ANYBODY ELSE HAVE ANYTHING THEY WOULD LIKE TO REQUEST? ITEM NUMBER 7,
[7. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON ORDINANCE NO. 886 APPOINTING A DEPUTY CITY SECRETARY WITH THE POWERS AND DUTIES TO ASSIST WITH SAID OFFICE AND TO SERVE IN THE ABSENCE OF THE CITY SECRETARY. ]
CONSIDERATION AND OR ANY APPROPRIATE ACTION ON ORDINANCE NUMBER 886, APPOINTING A DEPUTY CITY SECRETARY WITH THE POWERS AND DUTIES TO ASSIST WITH SAID OFFICE AND TO SERVE IN THE ABSENCE OF THE CITY SECRETARY PATTY [PHONETIC], I'M GOING TO ASK YOU TO COME TO THE PODIUM AND EXPLAIN THIS TO US.>> WELL, ORIGINALLY, WHEN THEY DID THIS ITEM, I WAS OUT OF THE OFFICE, AND I THINK THAT LUKE ORIGINALLY BROUGHT IT FORWARD SO SOMEONE WOULD BE ABLE TO FULFILL THE DUTIES IN MY ABSENCE.
THEY WOULD NEED TO TRAIN AND THEY WOULD NEED TO TAKE OVER THOSE DUTIES.
>> I BELIEVE THIS, BACK WHEN, WAS INITIALLY SCHEDULED TO BE ROTATING BETWEEN THE LADIES THAT WORK IN ADMINISTRATION.
>> YES. I THINK THAT IS WHAT ADMINISTRATOR OLSON HAD ORIGINALLY THOUGHT.
>> AT THIS TIME, ARE WE AT THAT POINT, OR ARE WE ASKING FOR LAURIE NEWTON, WHO WAS THE PERSON THAT WAS APPOINTED LAST TIME, ARE WE ASKING FOR HER TO BE CONTINUED?
>> I THINK MR. OLSON, AT THE TIME, HAD THOUGHT THAT MS. NEWTON WOULD BE THE BEST CHOICE BECAUSE SHE HAD A LOT OF KNOWLEDGE WITH THE CITY, AND ALSO, THINGS THAT I DO IN MY OFFICE, BUT SHE HASN'T HAD THE OPPORTUNITY THE LAST TWO YEARS TO DO IT, SO I'M NOT SURE THAT IT WOULDN'T BE A GOOD IDEA TO MAYBE SWITCH OUT.
I'M LOOKING AT GRANT BECAUSE HE KIND OF KNOWS THE JOB DUTIES.
IS THAT SOMETHING THAT YOU, OR DO YOU THINK LAURIE OUGHT TO GET ANOTHER OPPORTUNITY?
>> HONESTLY, I THINK [INAUDIBLE]
[BACKGROUND] LAURI AS GOOD AS ANYONE OR WE SHOULD TRY? BECAUSE ORIGINALLY ANNA WAS HIRED TO DO PART TIME AS DEPUTY, BUT SHE'S BEEN WORKING MORE TOWARDS BUILDING PERMITS.
>> I'M OPEN FOR THOUGHTS FROM COUNCIL.
I'M MORE THAN HAPPY TO TRY TO TRAIN ANYONE.
IT'S JUST A MATTER OF THE TIME.
>> DOES ANYBODY HAVE THE TIME TO GET THE TRAINING? THAT'S MY REAL QUESTION.
>> I DON'T THINK SO. I THINK IT'S BEEN DIFFICULT OR WE WOULD HAVE MADE SOME HEADWAY, BUT THERE REALLY HASN'T BEEN ANY HEADWAY.
>> I GUESS I HAVE A QUESTION WHETHER, TO YOU, PATTY IS THAT, HAS ANYONE OF OUR STAFF COME FORWARD? HE MAY OR MAY NOT HAVE TIME, BUT PEOPLE CAN SOMETIMES MAKE IF THEY HAVE A HUGE INTEREST? THEY'LL FIGURE IT OUT. IS THERE ANYONE THAT HAS COME FORWARD AND SAID, HEY, I WOULD LIKE TO HAVE THIS OPPORTUNITY?
>> I HAVE NOT HAD ANYONE COME FORWARD.
NOW, THERE HAVE BEEN OTHERS THAT HAVE TAKEN ON A LITTLE BIT MORE DUTIES.
JUST EVEN HERE RECENTLY, PAT HAS STEPPED UP AND IS HELPING WITH THE RECORDS RETENTION BECAUSE SHE DID IT IN A PREVIOUS CITY, AND I VERY MUCH APPRECIATE THAT.
SHE HAS DONE A LOT. BUT I KNOW THAT SHE'S GOT A LOT OF FINANCIAL DUTIES WITH GRANT AND RIGHT NOW SHE IS HANDLING SOME HELPING WITH SOME OF THE RETENTION DUTIES.
>> OTHER QUESTION IS, IF NO ONE'S REALLY COME FORWARD, IF IN FACT, SOMEONE DID IN FACT HAVE TO SERVE AS CITY SECRETARY IN YOUR ABSENCE, WHO OF THE INDIVIDUALS WE'VE GOT WITHIN THE CITY IS
[02:00:04]
MOST LIKELY BE ABLE TO STEP IN IN THAT CASE DURING THIS NEXT YEAR?>> LAURIE IS ABOUT TO POSSIBLY TAKE ON ST PAUL AND ADDITIONAL COURT SERVICES.
I SAID, IF YOU WERE ABSENT AND WE NEEDED SOMEONE TO STEP INTO YOUR ROLE FOR A WEEK OR WHATEVER, WHO WOULD YOU SAY IS MOST QUALIFIED TODAY TO STEP INTO THAT ROLE?
>> IT WOULD BE A CLOSE BETWEEN LAURIE AND PAT.
>> SOMETIMES IN YOUR FUNCTION AS CITY SECRETARY, YOU HAVE TO WORK IN THE EVENINGS, WOULD THAT BE A HARDSHIP THAT YOU KNOW OF TO ANY OF THE LADIES? IF YOU KNOW.
>> I THINK ALL OF THEM HAVE SAID THAT IT WOULD BE A HARDSHIP.
>> BECAUSE WHEN THEY ORIGINALLY TOOK THEIR POSITIONS THEY ARE NOW, THEY DID NOT SIGN ON FOR THE NIGHT MEETINGS, ALTHOUGH PREVIOUSLY COURT WAS HANDLED AT NIGHT.
>> COUNCIL, IT SOUNDS TO ME LIKE WE MAY NEED TO GET SOME MORE INFORMATION FROM THE VARIOUS [OVERLAPPING]
>> IF YOU HAD THOSE QUESTIONS, IF YOU WOULD FORWARD THEM BECAUSE I DIDN'T KNOW THAT THOSE WOULD, SO MAYBE I NEED TO PUT A LITTLE MORE THOUGHT INTO IT.
>> YEAH, I THINK BUT ANOTHER FACTOR TO CONSIDER MAYBE IS THAT, JUST AS YOU SAID, THE TRAINING PROCESS IS GOING TO BE HAVE A TIME SCALE ASSOCIATED WITH IT, SO IN DOING THAT, I THINK IT'S IMPORTANT THAT WE SELECT SOMEBODY THAT'S GOING TO STEP INTO THE ROLE AND MAYBE CONCENTRATE THE TRAINING WITH ONE PERSON.
IF YOU DO IT BY COMMITTEE, I THINK THAT TRAINING IS A LITTLE MORE DIFFICULT TO FACILITATE.
IF THE PEOPLE ARE LOOKING AT MAYBE DOING IT IN TANDEM, AND THERE'S TWO PEOPLE THAT YOU MIGHT BE TRYING TO HAVE, I THINK IT REALLY NEEDS TO COME DOWN TO DECIDING WHO THAT ONE PERSON MIGHT BE AND THEN FOCUSING THAT TRAINING.
>> THE BIGGEST FEAR IS IF SOMETHING HAPPENS TO PATTY, WE GOT TO HAVE SOMEBODY HERE TO TAKE CARE OF OUR BUSINESS.
WHEN I HAVE TALKED TO THE LADIES, THEY HAVE ALL INDICATED AN INTEREST.
BUT SOME OF THEM HAVE SAID, GEE, I'D LIKE THAT, BUT I JUST DON'T HAVE TIME.
THERE'S ALWAYS BEEN A TAIL END WITH THAT, EXCEPT WITH LAURIE.
BUT LAURIE HAS NOT PUT FORTH A LOT OF EFFORT IN GETTING TRAINING.
I DON'T KNOW IF THAT'S BECAUSE SHE DOESN'T HAVE THE TIME TO DO IT OR IF WE DIDN'T OFFER IT.
I DON'T KNOW. THAT'S MY HESITANCY.
THAT'S WHY I SAY, MAYBE WE NEED TO LOOK AND ASK THE LADIES SOME MORE INFORMATION BEFORE WE PROCEED BECAUSE WE REALLY NEED SOMEBODY TO BACK PATTY UP.
PATTY [LAUGHTER] MAYBE THERE'S SOME THINGS.
IT'S NOT A SIMPLE JOB ON A LOT OF THINGS AND PUTTING TOGETHER AN AGENDA AND GETTING ALL THE BACKER DOCUMENTS AND BEING AT THE COUNCIL MEETING AND TAKING THE MINUTES AND DOING THE MINUTES.
I CERTAINLY DON'T WANT THE JOB TO BE SUCH A BURDEN ON SOMEONE THAT WE END UP LOSING A GOOD EMPLOYEE [INAUDIBLE].
>> WELL, REMEMBER, IT'S NOT ONLY THE AGENDA, BUT IT'S ELECTION STUFF.
NOW IN THAT CASE, BECAUSE I DO DOCUMENTS IN ENGLISH AND SPANISH BECAUSE THAT'S REQUIRED, THEN ANNA SHE WOULD HAVE ASSETS THAT WOULD HELP.
BUT PAT HAS HELPED WITH THE CODE PART AND THE RETENTION PART.
LAURIE HAS HELPED WITH DIFFERENT THINGS.
I JUST HAVE NOT HEARD THEM BEING INTERESTED AND I'VE ASKED.
BUT I'M SORRY, I WOULD HAVE HAD BETTER ANSWERS OR MORE ANSWERS IF I HAD.
>> [INAUDIBLE] QUICK QUESTION. IN OTHER CASES
[02:05:02]
WHERE RAISE A QUESTION FROM LEGAL FIRM STANDPOINT.IS THERE PEOPLE WITHIN THE FIRM THAT IN CASES, IS THERE AN ITEM OR AGENDA ANYWAY.
ARE THERE INSTANCES WHERE SOMEONE ELSE FROM A FIRM LIKE THAT WOULD STEP IN AND COVER A POSITION IF FROM EMERGENCY PERSPECTIVE WAS NEEDED?
>> I'VE NOT EVER KNOWN OF THAT HAPPENING.
SOME FIRMS DO END UP HIRING CITY SECRETARIES AS THEIR LEGAL ASSISTANTS AND I GUESS IT WOULD BE POSSIBLE.
I THINK THE DIFFICULTY IN THAT IS THE ACCESS BECAUSE OF THE SOFTWARE THAT'S USED, THAT YOU HAVE TO HAVE THAT SOFTWARE ACCESS, SO IT PROBABLY NEEDS TO BE SOMEBODY WITHIN THE ORGANIZATION.
THE CLERK ASSOCIATION, JUST SO YOU KNOW, AND IT'S TEXAS CLERK ASSOCIATION, A LOT OF TIMES THEY HAVE PEOPLE THAT WILL STEP IN IF PROBLEMS HAPPEN AND THEY CAN SEND.
OBVIOUSLY, IT WOULD BE A DIFFERENT CITY AND THEY TRY TO MATCH THEM UP FOR THE SIMILAR SIZED CITY.
I THINK IF YOU GOT INTO A REAL PINCH, THEN YOU COULD CONTACT THEM AND I WOULD HAVE AN ACTUAL ANOTHER CITY SECRETARY FILL IN, AND YOU COULD DO THAT ON A AS NEEDED BASIS.
OBVIOUSLY, THEY WOULD HAVE THE CERTIFICATIONS AND THE TRAINING ALREADY SO IT WOULD JUST BE A MATTER OF PLUGGING SOMEONE IN.
I KNOW OUR SOFTWARE MAY SEEM A LITTLE DIFFERENT, BUT I CAME FROM ANOTHER CITY AND IT WAS SIMILAR.
YOU WOULD BE OKAY WITH GETTING ANOTHER CITY SECRETARY THAT'S EITHER RETIRED AND MAY WANT TO DO IT FOR A WHILE, BUT I THINK YOU'D BE ABLE TO BE OKAY FOR A LIMITED AMOUNT OF TIME UNTIL YOU COULD FIND SOMEBODY.
>> THANK YOU. COUNCIL, WHAT WOULD YOU ALL LIKE TO DO?
>> MADAM MAYOR, I WOULD MAKE A MOTION THAT WE POSTPONE ORDINANCE NUMBER 886, APPOINTING DEPUTY SECRETARY WITH THE POWERS AND DUTIES TO ASSIST THE SAID OFFICE AND SERVE IN THE ABSENCE OF THE EXISTING CITY SECRETARY UNTIL WE CAN GET ADDITIONAL INFORMATION TO FIGURE OUT THE PLAN FORWARD WHO IT WOULD BE OR IF WE HAD A EXTERNAL ORGANIZATION COMING IN OR WHAT HAVE YOU.
>> WE HAVE A MOTION BY MAYOR PRO TEM JIM REID AND A SECOND BY COUNCIL MEMBER BUDDY PILGRIM TO POSTPONE ITEM NUMBER 2024 886.
I'M SORRY. IT'S ORDINANCE NUMBER 886, APPOINTING A DEPUTY CITY SECRETARY.
>> I WOULD ADDITIONALLY SAY I'LL TRY TO EITHER INCLUDE OR GET SOMEONE GRANT THE MAYOR INFORMATION ON THAT CONTACT INFORMATION JUST IN CASE SOMETHING TO HAPPEN.
AT LEAST THAT WAY WE HAVE SOME INFORMATION.
>> AT THIS TIME, IS THERE ANY ADDITIONAL INFORMATION? IF NOT, I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND. ANY ONE OPPOSED? 4-0. ONE OF THE THINGS WE CAN DO, I DON'T KNOW HOW SUCCESSFUL, BUT WE CAN ASK EACH OF THE LADIES TO BE AT THE NEXT MEETING WHERE WE CAN ASK THEM WHATEVER QUESTIONS WE MAY HAVE REGARDING, DO YOU WANT TO DO THIS OR YOU WILLING TO? TO FIND OUT THEIR THOUGHTS BECAUSE THERE'S NOTHING WRONG WITH OUR DOING THAT.
IF COUNCIL DESIRES TO DO THAT, PLEASE LET ME KNOW SO I CAN LET THE LADIES OR GENTLEMEN.
IF THERE'S A GENTLEMAN THAT MIGHT BE INTERESTED, I'M MORE THAN HAPPY. [LAUGHTER]
>> YOU'RE LAUGHING BUT I ACTUALLY HAVE HAD MORE OTHER STAFF MEMBERS THAT HAVE BEEN MALE THAT WERE INTERESTED.
[8. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2024-823 MAKING APPOINTMENTS TO THE PLANNING AND ZONING (P&Z) COMMISSION. ]
>> ITEM NUMBER 8, CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NUMBER 2024-823,
[02:10:05]
MAKING APPOINTMENTS TO THE PLANNING AND ZONING COMMISSION.COUNCIL, YOU HAVE IN YOUR PACKET THE INFORMATION ON WHOSE TERM IS UP, AND WHAT THEIR ATTENDANCE HAS BEEN AT VARIOUS AND SUNDRY MEETINGS IN THE PAST.
WE HAVE ONE NEW APPLICATION FROM A GENTLEMAN, SO WHAT WOULD YOU ALL LIKE TO DO? MR. KIRCHO.
>> THE P AND Z MEMBER, THE NUMBER OF PEOPLE THAT WE'VE HAD, HAVE BEEN ON THE COMMITTEE FOR QUITE SOME TIME CURRENTLY.
GREATLY APPRECIATE THEIR SERVICE TO THE CITY.
I THINK THAT THEY'VE SERVED FOR A NUMBER OF YEARS PROVIDING PARKER WITH A MUCH APPRECIATED SERVICE.
HOWEVER, PERSONALLY, I'M CONCERNED WITH THE ATTENDANCE OF CERTAIN P&Z MEMBERS AT DESIGNATED MEETINGS REALLY OVER BOTH THE 2023 AND 2024.
I KNOW LAST YEAR IN 2023, WE HAD THE SAME DISCUSSION IN REGARDS TO P AND Z, BUT SAID, LET'S GIVE IT ANOTHER YEAR AND BASICALLY KEPT PRETTY MUCH THE SAME MEMBERS ON THERE.
UNFORTUNATELY, TWO INDIVIDUALS, THAT BEING DAVE LEMMY AND JASMINE STORIA BOTH HAVE ONLY ATTENDED FIVE OF 12 MEETINGS OVER THE PAST TWO YEARS AND THOSE FIVE MEETINGS WEREN'T THIS PAST YEAR, IT'S EQUAL ACROSS BOTH YEARS, MEANING THEY ONLY ATTENDED A COUPLE OF MEETINGS FOR THE MOST PART IN EACH OF THE LAST TWO YEARS.
>> I THINK FROM THAT STANDPOINT, WHILE THEY'VE PROVIDED SOME REALLY GOOD YEARS TO P AND Z, I THINK THAT WHATEVER HAS OCCURRED, WHETHER A PERSONAL NATURE OR INTEREST OR WHAT HAVE YOU, IT JUST SHOWS THAT MAYBE IT'S TIME TO MOVE ON TO SOMEBODY ELSE AND THANK THEM FOR THEIR SERVICE.
WE'VE GOT TWO ALTERNATES, BOTH LYNETTE AMORE AND LUCY ESTERBROOK, THAT HAVE FORTUNATELY SHOWN UP AT THE LAST SEVERAL MEETINGS THAT HAVE ALLOWED P AND Z TO ACTUALLY HAVE THE MEETING SO THAT THEY COULD REACH A QUORUM.
THEIR INTEREST LEVEL OBVIOUSLY SEEMS TO BE HIGH IN THE FACT THAT THEIR ALTERNATES YET REALLY APPEARING FOR THE P AND Z MEETINGS, AND I'D LIKE TO WORK TO GET THEM ACTUALLY ON P AND Z AS A REGULAR MEMBER.
>> I WILL NOTE, FOR THOSE THAT DON'T KNOW, BOTH LUCY ESTERBROOK AND LYNETTE AMORE WENT TO P AND Z SCHOOL OVER AT THE [INAUDIBLE] AND HAVE BEEN AT EVERY MEETING, I BELIEVE, SINCE THEN TO THE POINT WHERE THEY'VE HAD TO BE A LITTLE PUSHY IN TERMS OF, WELL, ALTERNATES, WE'RE HERE BECAUSE THEY WEREN'T EVEN RECOGNIZED.
>> THAT'S CORRECT. I TALKED TO THEM ABOUT THAT. LEE.
>> I JUST WANT TO ALSO ADD TO COUNCIL MEMBER KIRCHO'S SENTIMENT AND JUST DESCRIPTION OF HIS RECAPTION OF THE CURRENT SITUATION WITH PLANNING AND ZONING.
WE VERY MUCH THANK THE MEMBERS IN THE CURRENT PLANNING AND ZONING COMMISSION FOR THEIR CONTRIBUTIONS THAT THEY'VE PROVIDED TO THE CITY.
BUT THEN I ALSO DO RECOGNIZE BOTH LUCY AND LYNETTE COMING HERE, HAVING THAT ATTENDANCE, HAVING THAT INTEREST, REALLY PROVIDING NEW ENERGY AND A NEW SERVICE TO THE CITY AND I WOULD LIKE TO CONSIDER THEM TO BE MOVED ON TO PLANNING AND ZONING COMMISSION.
>> SINCE JAZMT'S POSITION IS NOT UP, WE HAVE THE RIGHT TO REMOVE SOMEBODY AT ANY POINT IN TIME.
I WOULD LIKE TO SUGGEST THAT JAZMT BE MOVED TO AN ALTERNATIVE IF WE MOVE LUCY AND/OR LINETTE TO A VOTING MEMBER.
IT'S WHATEVER Y'ALL WOULD LIKE TO DO.
[02:15:03]
FIRST, I WILL ASK DO YOU WISH TO REAPPOINT JOE LOZANO?>> WELL, I THINK HE'S DONE REALLY A GOOD SERVICE A FEW P&Z MEETINGS BECAUSE I'VE ATTENDED.
I THINK HE'S VERY PROFESSIONAL AND WOULD LOVE TO HAVE HIM CONTINUE ON P&Z PERSONALLY.
>> BECAUSE I'M GOING TO SPLIT THIS UP TO MAKE IT A LITTLE BIT EASIER, I HOPE.
AT THIS TIME, I HAVE A MOTION TO REAPPOINT JOE LOZANO TO PLACE TWO OF THE PLANNING AND ZONING COMMISSION.
I HAVE THE MOTION BY RANDY KIRCHO AND SECOND BY MAYOR PRO TEM JIM REID.
IS THERE ANY FURTHER DISCUSSION ON MR. LOZANO.
>> JUST FOR CLARIFICATION AND A POINT OF ORDER, MADAM MAYOR, ARE WE GOING TO MAKE A MOTION AND VOTE ON EACH PLACE? INDIVIDUALLY?
>> WE CAN. THE THING THAT MAKES THIS A LITTLE ODD IS MR. LOZANO AND MR. LIME ARE UP.
OBVIOUSLY, WE WANT TO CONTINUE MR. LOZANO.
I'M NOT HEARING THE SAME FROM MR. LIME OR FOR JASMINE.
THEREFORE, WE EITHER NEED TO REMOVE HIM OR MOVE HIM TO AN ALTERNATE POSITION.
THE OTHERS ARE OKAY AT THIS TIME, THEY'LL COME UP NEXT YEAR.
>> I THINK THAT PROPOSAL OF PUTTING HIM TO AN ALTERNATE IS FINE, SO THAT'LL BE CLEANER IN MY OPINION, I STILL KEEPS HIM INVOLVED.
IF HE HAS MORE ENGAGEMENT THAT HE WANTS, THEN HE CAN MAYBE INTRODUCE HIMSELF BACK INTO AS A LUCRATIVE MEMBER OF THE COMMITTEE AND/OR COMMISSION, AND THEN WE CAN GO FROM THERE.
I GUESS WE'LL DO THEM ONE ON A TIME TO MAKE IT CLEANER.
>> AT THIS TIME, WE HAVE A MOTION BY RANDY KIRCHO AND THE SECOND BY MAYOR PRO TEM REID TO REAPPOINT JOE LOZANO TO PLANNING AND ZONING PLACE 2.
ANY FURTHER DISCUSSION? NOT HEARING ANY.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
APPOINTMENT OF MR. LOZANO CARRIES 4-2.
>> YOU WANT TO GO ON POSITION 4?
>> YES. MADAM MAYOR, I'D LIKE TO MAKE A MOTION.
>> NEXT, WE WILL GO ON POSITION 4.
>> MADAM MAYOR, I'D LIKE TO MAKE A MOTION THAT WE NOMINATE LUCY ESTRO FOR PLANNING AND ZONING COMMISSION PLACE 4.
>> I'LL SECOND THAT, MADAM MAYOR.
>> FOR POSITION 4 ON PLANNING AND ZONING COMMISSION AND VOTING POSITION.
I HAVE A MOTION BY COUNCIL MEMBER NO AND A SECOND BY MAYOR PRO TEM REID, TO APPOINT LUCY ESTERBROOK TO THAT POSITION.
ANY FURTHER DISCUSSION? NOT HEARING ANY.
I'LL E IN FAVOR OF APPOINTING MS. ESTERBROOK TO POSITION FOUR OF THE PLANNING AND ZONING COMMISSION.
ANYBODY OPPOSE. AT THAT TIME, I GUESS MY QUESTION IS, DO YOU WANT TO TAKE EACH ONE OF THE OTHER POSITIONS OR NOT?
>> I WOULD SUGGEST THAT WE JUST PROPOSE THE CHANGE OF JASMT TO ALTERNATE NUMBER 2.
AND LINETTE EMMA TO A PLACE 5.
MADAM MAYOR I LIKE TO MAKE A MOTION.
>> THAT WE APPOINT JASMIN STALIA TO ALTERNATE PLACE 2 ON PLANNING AND ZONING.
I WOULD LIKE TO MAKE A MOTION IN ADDITION TO APPOINT LINETTE EMMA TO PLANNING AND ZONING PLACE 5.
[02:20:01]
>> I'D SECOND THAT MADAM MAYOR.
>> WE HAVE A MOTION BY COUNCIL MEMBER NO, AND A SECOND BY MAYOR PRO TEM REID, THAT WE APPOINT JASMINE STORIA TO ALTERNATE POSITION 2 AND LINETTE EMMA TO PLANNING AND ZONING POSITION 5.
ANY FURTHER DISCUSSION? NOT HEARING ANY.
>> ONE QUESTION. BUT AS WE REPLACE HER WITH LINETTE SERVED FOR ONE YEAR AND THEN BE UP AGAIN OR HOW WOULD THE TERM WORK?
I THINK THE ALTERNATES ARE FOR TWO YEAR PERIODS.
>> ALL THE ALTERNATES ARE EXPIRING IN '25, SO I THINK YOU WOULD BE APPOINTING HER TO SERVE THE REMAINDER OF THAT TERM.
>> I GUESS IF WE ARE MOVING SOMEONE, YOU'RE SAYING WOULD THEY BE SERVING THE REST OF THAT PERSON TERM?
>> AT LEAST THAT'S HOW I UNDERSTAND THAT.
>> ANY FURTHER DISCUSSION? NOT HEARING ANY, I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR OF PLACING JASMINE STORIA AS PLANNING AND ZONING ALTERNATE 2 FILLING THAT POSITION UNTIL ITS TERM IS UP.
WE'LL AMORE TO POSITION 5 AGAIN, FULFILLING THAT POSITION UNTIL IT IS UP.
ANY FURTHER DISCUSSION. I SAID THAT.
>> IS THIS A VOTE ON MAKING BOTH CHANGES OR JUST A VOTE ON THE ONE?
>> THE MOTION WAS FOR BOTH OF THEM.
AT THIS TIME, I WILL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND AND THE OPPOSED.
MOTION CARRIES 4-0, AND WE WILL NOTIFY THE FOLKS INVOLVED. THANK YOU.
>> YOU HAVE ONE ALTERNATE POSITION.
WE DO HAVE A PERSON THAT'S INTERESTED IN P&Z.
>> WE HAVE SEVERAL POSITIONS OPEN OR SEVERAL PERSONS INTERESTED.
ONE OF THE THINGS I BELIEVE UNDER OUR ORDINANCE, NO, I HAVEN'T READ IT IN THE LAST 10 MINUTES IS THAT IF SOMEONE IS AN ALTERNATE AND IF WE HAVE A VOTING POSITION OPENED, THAT PERSON WOULD BE CONSIDERED FOR THAT VOTING POSITION.
IS THIS A VOTING OR AN ALTERNATE POSITION?
>> THIS WOULD BE AN ALTERNATE. GO AHEAD.
>> SAYING THAT WE RECEIVED ONE INDIVIDUAL THAT SAID THEY WOULD BE INTERESTED IN GOING ON P&Z.
I THINK THERE SHOULD BE SOME DISCUSSION OF WHETHER WE SHOULD PLACE THAT PERSON AS ALTERNATE 3 GIVEN IT THAT WE DO HAVE A OPENING IN OUR ALTERNATE 3 SLOT.
>> GO RIGHT AHEAD. DO YOU HAVE ANY COMMENTS? YOU SAID YOU WOULD LIKE SOME DISCUSSION?
I JUST I DON'T KNOW, DOES ANYONE KNOW ROBBIE? DO YOU KNOW AJIIVE? DO YOU SAY ANYTHING ON HIS BEHALF?
HE IS OR HAS BEEN THE HOA PRESIDENT FOR MCCARY CREEK.
HE HAS ASKED ME FOR THE LAST THREE OR FOUR YEARS, I GUESS, WHEN'S THERE GOING TO BE AN OPENING FOR ME ON P&Z? WHEN'S THERE GOING TO BE AN OPENING FOR ME ON P&Z.
I THINK HE WILL BE DELIGHTED IF HE IS PLACED ON P&Z.
HE HAS INDICATED THAT HE IS RETIRED AND THAT HE HAS ADEQUATE TIME TO BE THERE.
>> READING THROUGH HIS RESUME, I THOUGHT THAT HE'D LOOK LIKE HE WOULD BE SOMEONE WHO WOULD BE A NICE FIT FOR THAT.
FOR ME, PERSONALLY, SOMEBODY THAT HAS THE DESIRE TO DO IT AND THE ENTHUSIASM IS ONE OF THE FACTORS PROBABLY THE CHANGES THAT WE JUST VOTED ON.
I'D MAKE A MOTION THAT WE ADD ROBBIE TO THE P&Z POSITION.
[02:25:01]
>> THEN I HAVE A MOTION BY MAYOR PRO TEM REID WITH A SECOND BY COUNCIL MEMBER KIRCHO, TO APPOINT ROBBIE.
PLACED BY ROBBIE GRIND. YOU KNOW HIM?
>> TO APPOINT ROBBIE GIADG TWO ALTERNATE 3 PLACEMENT ON PLANNING AND ZONING.
DO YOU WANT TO SAY THAT NAME AGAIN?
>> WE HAVE A MOTION BY MAYOR PRO TEM REID AND A SECOND BY COUNCIL MEMBER KIRCHO TO PLACE MR. GRIND IN ALTERNATE POSITION ALTERNATE 3 ON P&Z.
ANY FURTHER DISCUSSION? NOT HEARING ANY.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
WHEREVER WONDERFUL I DID GET THIS PAPER.
[9. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2024-826 FOR NEWSLETTER COMMITTEE APPOINTMENTS. [Previously 2022-703] ]
CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NUMBER 2020 4-826 FOR A NEWSLETTER COMMITTEE APPOINTMENT.AGAIN, THIS IS FOR THE CITY'S NEWSLETTER.
WE TALKED ABOUT IT A LITTLE BIT AT THE LAST MEETING, AND THERE IS IN YOUR PACKET EXHIBIT A THAT GOES WITH IT THAT TALKS ABOUT WHAT SOME OF THE REQUIREMENTS ARE.
WE HAD STARTED JUST FOR THOSE OF YOU WHO ARE NOT FAMILIAR.
ONCE CINDY LEFT AND WE PAUSED IT.
WE STARTED WITH LUKE AND WHAT OFF TO DO THIS ELECTRONICALLY.
I WOULD HOPE WE WOULD BE ABLE TO CONTINUE WITH THAT JUST SO ANYBODY KNOWS WE'RE NOT TALKING ABOUT A PAPER LETTER THAT WE MAIL OUT, WE CAN, BUT I DON'T KNOW IF THAT'S WHAT WE WANT TO DO ANYMORE.
DOES ANYONE HAVE AN INTEREST IN SERVING ON THE NEWSLETTER?
>> MADAM MAYOR, I'LL VOLUNTEER TO BE THE NEWSLETTER COMMITTEE CHAIRPERSON.
>> IT'S NOT A CHAIR PERSON. SORRY. BUT THE CITY COUNCIL MEMBER DESIGNEE TO THE COMMITTEE.
>> I WOULD SECOND HAVING COUNCILMAN NO DO THAT.
>>> I THINK SHE'LL DO A FANTASTIC JOB ON IT.
>> WE HAVE A MOTION BY AMANDA NO AND A SECOND BY MAYOR PRO TEM REID TO APPOINT AMANDA NO TO THE NEWSLETTER COMMITTEE.
ANY FURTHER DISCUSSION? NOT HEARING ANY.
YOU BETTER VOTE QUICK BEFORE SHE CHANGES HER MIND.
PLEASE RAISE YOUR RIGHT HAND. ANYBODY?
>> I LOOK FORWARD TO ALL THE CONTRIBUTIONS FROM MY FELLOW COUNCIL MEMBERS FOR GOOD STORIES AND THE COMMUNITY.
>> WE WILL TRY AND LISTEN UP WITH WHERE WORK WITH YOUR SCHEDULE.
>> THANK YOU. WE ARE NOW TO UPDATES.
[10. UPDATE(S)]
[02:30:03]
MR. MACHADA, YOU WANT TO TELL US ABOUT 2551?>> [NOISE] THEY'VE MADE THE TRAFFIC SWITCH TO WHERE THEY CAN START CONSTRUCTING SOME ROADWAY.
WE HAVE THREE WATER CONNECTIONS THERE TO BE MADE TOMORROW.
WE FINALLY GOT TESTING BACK AND EVERYTHING'S PASSED, SO THOSE CONNECTIONS SUPPOSED TO BE MADE TOMORROW. THAT'S ALL I KNOW.
>> GARY, OBVIOUSLY, I KNOW THAT THEY DID THE DIRECTION, A LANE SWITCH.
DO YOU KNOW WHICH DIRECTION THEY'RE GOING TO START WORKING ON, MEANING THAT ARE THEY GOING TO START ALONG DILLEHAY AND MOVE NORTH AND THEN EVENTUALLY GO OVER TO SOUTHRIDGE AREA, OR WHAT DIRECTIONAL PATH THEY'RE GOING TO TAKE?
>> I WAS INITIALLY TOLD THEY'LL START WORKING ACROSS THE FIELD.
I CAN GET SOME CLARIFICATION ON THAT.
IT LOOKS LIKE THEY'RE TRYING TO START ALONG DILLEHAY, NORTH OF CURTIS.
>> DO YOU KNOW WHETHER ANY OF THEIR WORK OR CONSTRUCTION CAUSED THE WRECK ON THURSDAY ON 2551? BECAUSE IT WAS WITH INJURY, SO AT GLENN SMITH, WHATEVER, RIGHT UP ALMOST TO LUCAS ROAD.
ON THE NORTH TEXAS MUNICIPAL WATER DISTRICT, I THINK WE ALL KNOW WE'RE GOING BEFORE THE DISTRICT ON THURSDAY IN HOPES THAT THEY WILL PASS THE CONTRACT THAT WE HAVE AGREED TO.
I UNDERSTAND IT WILL BE LIVE STREAM DURING THEIR DISTRICT MEETING, WHICH I THINK IS AT 2:30.
SO IF SOMEBODY IS INTERESTED, THEY'RE CERTAINLY WELCOME TO WATCH IT ONLINE ON NORTH TEXAS MUNICIPAL WATER DISTRICT'S WEBSITE. PARDON?
>> I HAVE A QUESTION, WHATEVER.
IF IN FACT, I DON'T KNOW THAT I'LL BE ABLE AVAILABLE TO LOOK AT IT AT TWO O'CLOCK, BUT BASED UPON THE VOTE, IS THERE A POSSIBILITY WE COULD IDENTIFY SOMETHING EITHER ON THE WEBSITE OR SEND AN EMAIL TO AT LEAST COUNCIL AND LET US KNOW HOW THE VOTE WHEN?
YOU'LL PROBABLY HEAR SHARON SCREAMING.
[LAUGHTER] IS THERE ANY UPDATE ON TCQ? NO. ON ENGINEERING REQUEST FOR QUALIFICATIONS, HAVE WE HAD ANY UPDATES?
>> YEAH. WE'RE STILL STRUGGLING TO TRY TO GET A GOOD CALENDAR TIME, BUT WE'RE GOING TO PROBABLY BE ABLE TO HAVE A LITTLE BIT MORE TIME FREED UP HERE, EITHER DURING THE HOLIDAY SEASON OR SHORTLY THEREAFTER.
STAFF IS PRETTY BUSY AND SO HAVE I BEEN, SO WE'LL TRY TO CARVE OUT TIME.
>> I GOT AN EMAIL FROM ONE OF THE ENGINEERING COMPANIES ASKING IF WE TOOK ACTION AND HADN'T LET THEM KNOW YET.
I ASSURED THEM THAT THEY WERE STILL THERE JUST SO YOU KNOW THERE IS PEOPLE WONDERING.
I BELIEVE, RANDY, YOU INDICATED THE NOISE COMMITTEE IS MEETING?
>> BILLY BARRON WENT AHEAD AND PULLED TOGETHER A MEETING FOR US.
IT'S ON JANUARY 8TH, STARTING AT TWO O'CLOCK.
THE AGENDA LIKELY WILL BE TO SELECT A CHAIRPERSON FOR THE COMMITTEE AND THEN, FROM THERE, DIG BACK IN AND SEE WHERE WE WANT TO GO AS A COMMITTEE.
>> THANK YOU. ON LEWIS LANE, I MENTIONED LAST TIME THAT GARY, MYSELF, AND KATHERINE HAD MET WITH LUCAS ON COMING TO AN AGREEMENT ON PAVING THAT ROAD.
I GOT TODAY, HOT OFF THE PRESSES,
[02:35:08]
IT'S FROM LUCAS. COME ON, PHONE, SAYING, "I JUST WANTED TO FOLLOW-UP ON OUR PROPOSED AGREEMENT ON LEWIS LANE.I WOULD LIKE TO GET THE AGREEMENT DRAFTED AND HAVE A COPY SENT TO YOU FOR YOUR REVIEW.
WERE YOU ABLE TO DETERMINE A LOAD RATING AND A SPEED LIMIT THAT YOU WOULD LIKE LISTED IN THE AGREEMENT?" THIS IS NEW.
I DIDN'T KNOW THAT WAS GOING TO BE PART OF THE AGREEMENT.
I NEED TO GET WITH EVERYBODY AND GET AN ANSWER TO THAT SO I CAN GET IT BACK.
>> IT WON'T BE ANY DIFFERENT THAN WHAT IT IS NOW, I THINK, RIGHT?
>> MADAM MAYOR, I'M NOT PRIVY TO ANY INFORMATION ABOUT ANY AGREEMENT.
SO I WOULD NEED TO BE EDUCATED IN TERMS OF WHAT AGREEMENT WE'RE REFERRING TO.
>> WE HAD A MEETING WITH THE CITY OF LUCAS, GARY, KATHERINE, MYSELF, ON WAS IT TUESDAY BEFORE THANKSGIVING, I THINK? SOMETHING LIKE THAT. WE WENT OVER THERE, WE EXPLAINED THE PROBLEM TO HIM.
WE CAME UP WITH A MAP, I'M SORRY, I DON'T THINK I HAVE IT HERE WITH ME TONIGHT, WHICH WE AGREED ON WHO'S GOING TO BE RESPONSIBLE FOR WHICH PART OF THE ROAD.
BUT THERE WERE STILL A LOT OF THINGS THAT NEEDED TO BE WORKED OUT IN TERMS OF MONEY, AND WHAT ABOUT COLLIN COUNTY? IT WAS A START. THAT'S WHAT I OUGHT.
WE'VE BEEN WAITING BACK FOR THEIR INITIAL DRAFT AND THIS IS WHAT I GOT TODAY.
>> JUST FOR A QUESTION ON CLARIFYING THE INTENT, THAT WOULD BE TO CLARIFY WHOSE JURISDICTION EACH PORTION OF THE ROAD IS, AND TRYING TO GET TO THE BOTTOM OF THAT FROM A LEGAL, I GUESS, OPINION IN TERMS OF WHO WANT WHAT PORTIONS?
>> NOT REALLY AS TO OWNERSHIP, BUT RESPONSIBILITY FOR MAINTENANCE.
>> RESPONSIBILITY. THANK YOU FOR CLARIFYING.
>> I PERSONALLY LOOKED INTO JUST ON COLLIN CAD PROPERTY LINES AND WHERE THEY FELL.
I'VE GOT EIGHT DIFFERENT SECTIONS THAT SHOW DIFFERENT OWNERSHIP OF HALF THE ROAD AND THE SOME OF IT, THE WHOLE SECTION.
THEN SOME OF IT'S COLLIN COUNTY, SOME OF IT'S LUCAS, SOME OF IT'S PARKER.
I GUESS IN THE SPIRIT OF THE DISCUSSION, IS THERE ANY TYPE OF DISCUSSION ABOUT, I GUESS, CHANGING THE RESPONSIBILITY OF MAINTENANCE BETWEEN THE THREE PARTIES, COLLIN COUNTY, LUCAS, AND PARKER?
>> YES. THERE'S SEVERAL DIFFERENT THINGS UNDER CONSIDERATION.
ONE IS THAT PARKER TAKES OVER FROM PARKER ROAD TO THE LIFT STATION, AND THAT LUCAS TAKES OVER THERE.
THE COUNTY KICKS IN MONEY TOWARDS FUNDING, BUT THEN THEY'RE OUT OF IT, THAT'S ONE.
THE OTHER IS PARKER TAKES OVER ALL OF LEWIS LINE, AND LUCAS TAKES OVER ALL OF LUCAS ROAD WITH PARKER GOING UP TO THE ROAD.
THERE'S A REASON WHY SOMETIMES THIS MAKES GOOD SENSE.
THEN THERE'S ANOTHER VERSION, WHICH IS BASICALLY, WE KEEP IT AS WHAT WOULD I CALL IT? MESSED UP AS IT IS TODAY WITH YOU HAVE THIS TO HERE.
>> THE CURRENT PLAN WOULD BE PLAN 3? [OVERLAPPING]
WE REALIZED THAT IT'S OUR RESIDENTS THAT GO UP TO LUCAS ROAD, AND THEY FEEL THAT WE SHOULD BE RESPONSIBLE FOR OUR RESIDENTS, AND WE GET THAT, BUT THEY'RE GOING TO HAVE TO PUT SOMETHING.
>> LUCAS ROAD. YOU ASKED A GREAT QUESTION.
[02:40:01]
RIGHT NOW, THE NORTH SIDE OF LUCAS LANE IS OWNED BY LUCAS.THE SOUTH PART IS OWNED BY PARKER, AND THEY'RE GETTING READY.
I THINK IT'S THE COUNTY THAT'S GETTING READY TO REDO LUCAS ROAD.
IT SEEMS TO ME IT MAY BE WISER FOR US JUST TO LET THEM DEAL WITH THAT AND WE'LL TAKE LEWIS LANE, WHICH IS WHERE OUR RESIDENTS REALLY ARE.
BUT WE HAVEN'T SEEN ANY NUMBERS, WE HAVEN'T SEEN A LOT OF STUFF THAT I THINK WE'RE GOING TO HAVE TO HAVE BEFORE WE CAN MAKE THAT DETERMINATION.
>> MADAM MAYOR, WHAT I WOULD RECOMMEND IS THAT WE HAVE SOME PRESENTATION FROM STAFF THAT'S PART OF EDUCATIONAL PROCESS FOR NOT ONLY COUNCIL, BUT FOR THE RESIDENTS IN TERMS OF WHAT WE MIGHT BE CONSIDERING. [OVERLAPPING]
>> ABSOLUTELY. I THINK THAT WOULD BE REALLY GOOD.
FROM A FUNDAMENTAL STANDPOINT, I LIKE IT NOT HAVING TO BE SO CONVOLUTED WITH ALL THE LITTLE SECTIONS.
I THINK SOMETHING, ONE OR TWO OR A HYBRID OF THAT MIGHT BE A GOOD ANSWER.
BUT AT THE SAME TOKEN, AS A COUNCILMAN, NO SAID.
I THINK WE NEED TO LOOK AT ALL THE NUMBERS BECAUSE I HAVE NO CLUE ON WHAT THE LIABILITY ONE WAY OR THE OTHER IS, AND I THINK WE NEED THAT TO MAKE A DECISION.
>> THERE MAY BE SOME VARIANCE IN THAT WITH KINGS CROSSING GETTING READY TO DO THE PHASES THAT GO UP ALONG LUCAS ROAD BECAUSE I THINK THAT'S THE NEXT PHASE WITH THEM, SIX AND SEVEN, SOMETHING LIKE THAT.
WE NEED TO LOOK AT ALL OF THAT.
>> I THINK THAT'S A GOOD PATH FORWARD IF WE CAN TAKE THOSE ACTIONS.
>> I SAY THIS WHILE WE'RE TRYING TO MOVE AS FAST AS WE CAN BECAUSE WE'RE ALL EXTREMELY AWARE OF HOW HORRIBLE LEWIS LANE IS IN THE MEANTIME.
IT IS HORRIBLE. WE MAY HAVE TO DO SOMETHING, TRY TO WORK OUT SOMETHING IN THE END OR UNTIL WE GET A PERMIT. I DON'T KNOW.
>> CAN I ASK YOU ANOTHER QUESTION? I KNOW THERE'S A LOT OF COUNTY MONEY THAT'S GOING OUT THERE.
EVERYWHERE IN NORTH TEXAS AREA HERE, I SEE INTERSECTIONS THAT ARE BEING TORN APART, AND FROM WHAT I UNDERSTAND, THAT'S A LOT OF COUNTY MONEY, IT'S NOT ALL CITY MONEY.
WHAT IS THE DOLING OUT OF THAT GOING TO BE, AND CAN WE BE THE BENEFICIARIES OF THAT?
>> I'VE TALKED TO CHRIS HILL REGARDING THE COUNTY KICKING IN FUNDS TO REDO LEWIS LANE.
TYPICALLY IN THE PAST, AS I UNDERSTAND IT, WHEN THE COUNTY IS RELEASED FROM THE ROAD, THEY RELEASE IT IN GREAT SHAPE.
THEY GOT, WHAT WAS IT, GARY, 750 MILLION TRANSPORTATION DOLLARS.
I THINK THAT WOULD MORE THAN COVER LEWIS LANE, AND CHRIS HAS BEEN PRETTY RECEPTIVE.
>> TO ANSWER YOUR QUESTION, I DON'T THINK THE ANSWER IS HERE FROM THE COUNTY.
I DON'T KNOW WHAT THE NUMBER IS.
PUBLIC WORKS HAS FUNDS FOR THESE KIND OF THINGS, I'VE BEEN TOLD FROM THE ENGINEERING DEPARTMENT.
UNTIL WE GET A LITTLE CLOSER TO THIS, I'M GOING TO CALL OVER THERE AND FIND OUT HOW MUCH THAT IS.
>> ONE OTHER THING TOO, WOULD THEY BE WILLING TO ENGINEER THE WHOLE THING?
>> I DON'T KNOW. I'M JUST SAYING THAT THERE'S RESOURCES IF THEY HAVE.
I DON'T KNOW, BUT I'M JUST SAYING THAT COULD BE MONEY THAT WE WOULDN'T HAVE TO SPEND.
>> I KNOW THAT THIS MIGHT SOUND, I GUESS, A LITTLE BIT OUT THERE, BUT CAN THE COUNTY CONSIDER JUST KEEPING IT A COUNTY ROAD?
>> THEY WON'T. I ALREADY KNOW THE ANSWER TO THAT IS NO.
THE REASON I SAID IT IS ANNEXATIONS THAT HAVE HAPPENED, THE RULES THAT THE COUNTY HAS IN PLACE.
THIS IS WHY THE ROAD'S MESSED UP, AS FAR AS OWNERSHIP OF MAINTENANCE RESPONSIBILITY BILL.
THE RULES UP UNTIL 2014, WHEREVER YOU ANNEX ADJACENT TO A ROADWAY, YOU GET TO THE CENTER OF THE ROAD, AND THEY CHANGED IN '15 TO ADJACENT ROADWAY, YOU GET THE ENTIRE ROADWAY AS FAR AS MAINTENANCE.
THAT'S WHY IT'S ALL CUT UP [INAUDIBLE].
THE COUNTY IS TRYING TO WASH THEIR HANDS OF THESE ROAD [INAUDIBLE].
>> THERE ARE TWO DIFFERENT [INAUDIBLE] THAT SHOULDN'T GO 30 MILES AN HOUR
[02:45:08]
[INAUDIBLE] THAT CORNER IS 40 MILES AN HOUR.>> DO YOU HAVE ANY TROUBLE WITH THE WEIGHT LIMITS IF THERE IS A WEIGHT LIMIT ON THAT ROAD?
>> IT COULD BE ENFORCEABLE, BUT [INAUDIBLE].
>> ONE OF THE BIGGER PROBLEMS IS WHILE YOU'RE DOING EXPANSION THERE, HOW ARE YOU GOING TO LIMIT THAT?
>> WHAT YOU HAD SHARED WITH ME BEFORE.
>> BY THE WAY, WHILE PARKER IS GROWING, IT'S OKAY.
>> AT LEAST OPPOSE THROUGH TRUCK TRAFFIC.
KATHERINE, BASED ON YOUR PARTICIPATION IN THE MEETING, DO YOU GET THE FEELING THAT LUCAS IS GETTING CLOSE TO BEING WILLING TO MAKE A DEAL ON THIS THAT'S A REASONABLE DEAL?
>> I THINK WE LEFT THE MEETING FEELING LIKE IT WAS REASONABLE.
GARY CAN SPEAK TO THAT PROBABLY AS WELL AS I CAN.
I'M JUST SURPRISED BY THIS REQUEST NOW.
THAT WAS SOMETHING THAT CAME UP, BUT I STILL THOUGHT WE WOULD HAVE HAD THE THEIR DRAFTED AGREEMENT BY NOW.
>> BUT WOULDN'T THIS BE THE LOGICAL TIME TO GO AHEAD AND RESOLVE THIS LONG-TERM TO OWNERSHIP?
>> WELL, IF IT RESOLVES MAINTENANCE LONG-TERM, THEN I THINK THAT REALLY RESOLVES EVERYTHING.
>> CAN WE SPEND MONEY ON LAND WE DON'T OWN LONG-TERM, THOUGH, IS THE ISSUE.
>> UNDER AN AGREEMENT, IF IT'S FOR A PUBLIC PURPOSE, YES.
>> IS IT NOT A BOUNDARY ADJUSTMENT WE'RE TALKING ABOUT IT?
>> I THOUGHT WE WERE JUST TALKING ABOUT THE MAINTENANCE ON IT.
>> THERE'S TWO DIFFERENT CONVERSATIONS HERE, BUT I JUST WANT TO MAKE SURE WHAT WE'RE DISCUSSING.
I THINK IT'S MAINTENANCE THAT WE'RE TRYING TO SORT OUT BY AN AGREEMENT.
>> WHAT WOULD BE THE BENEFIT, TO EITHER CITY OF, NOT RESOLVING OWNERSHIP IF YOU'RE TRYING TO RESOLVE MAINTENANCE.
>> YOU ALSO HAVE RIGHT OF WAY ISSUES.
WE HAVE RIGHT OF WAY ISSUES ON THE WATER LINE, TOO, SO DON'T WE NEED TO RESOLVE RIGHT OF WAY ISSUES?
>> CRAIG'S OPINION ON THE RIGHT OF WAY IS HOW CAN THE COUNTY FORCE ANNEX? WHEN YOU ANNEX ADJACENT TO THE ROADWAY, THEY'RE TELLING YOU TAKE BOTH SIDES OF THE ROADWAY TODAY.
THEY'RE ESSENTIALLY TELLING YOU THAT THEY GOT THE OTHER SIDE, WHICH [INAUDIBLE]
>> EVERY TIME YOU THINK SOMETHING IS SIMPLE, AND YOU TAKE THIS, WE'LL TAKE THIS, IT DOESN'T WORK OUT THAT WAY.
>> IF WE'RE DOING THESE [INAUDIBLE] TO THE ROAD AND THAT CAN STILL BE VERY COMPLICATED TO ENFORCE ACTIONS THAT MIGHT [INAUDIBLE]
>> YOU GET INTO JURISDICTIONAL ISSUES IF YOU'RE ISSUING A TICKET OVER THERE.
>> BUT IF WE TALK ABOUT MAYBE DIVIDING THE ROAD IN HALF WHERE WE HAD FROM PARKER ROAD TO THE LIFT STATION AND FROM THE LIFT STATION TO LUCAS ROAD, THAT WOULD BE A CLEARLY DEFINED BOUNDARY.
>> WE NEED MORE CLEAR BOUNDARIES BECAUSE RIGHT NOW IF YOU GO DOWN THAT ROAD [INAUDIBLE] YOU'RE IN THE CITY, YOU'RE OUT OF THE CITY, YOU'RE BACK IN THE CITY, YOU'RE BACK OUT OF THE CITY.
ONE SIDE OF THE ROAD IS IN THE CITY, ONE SIDE IS NOT, AND IT'S [INAUDIBLE] AND I WOULD LIKE FOR THAT TO [INAUDIBLE]
>> THAT'S A REALLY GOOD POINT THAT YOU BROUGHT UP. THANK YOU.
>> THIS SOUNDS TO ME LIKE ANOTHER ISSUE ALMOST LIKE THE NORTH TEXAS MUNICIPAL WATER DISTRICT.
IT'S BEEN A PRETTY STICKY AND DIFFICULT ISSUE FOR A LONG TIME.
WE MADE A LOT OF PROGRESS IN A SHORT PERIOD OF TIME TO MAYBE GET TO A RESOLUTION.
SEEMS TO ME LIKE IT'S THE BENEFIT OF ALL PARTIES, LUCAS, PARKER, AND THE COUNTY TO TRY TO RESOLVE THIS AND DRIVE IT TO A CONCLUSION FOR ALL OF THOSE REASONS.
>> IT'LL MAKE IT A CLEANER LINE, WE'LL FIGURE OUT.
WE JUST WANT TO LOOK AT ALL OF THE ALTERNATIVES AND SEE WHAT THE COST OPPORTUNITY IS THERE OR AN OPPORTUNITY COST TO DO ANY OF THOSE AND PICK WHICH ONE THAT MAKES THE BEST SENSE.
>> I DEFINITELY LIKE THE IDEA OF MAYBE A POWERPOINT PRESENTATION BEING DONE AT A CITY COUNCIL MEETING SO WE UNDERSTAND CLEARLY WHERE THE LINES ARE GOING TO BE DRAWN AND WHO'S GETTING WHAT.
>> ESPECIALLY SINCE IT'S SO COMPLICATED, YEAH. ABSOLUTELY.
[02:50:03]
JIM, MYSELF, GARY, KENNY, AND CRAIG KIRKOF MET WITH THE CITY OF ALLEN ON THE CHAPARRAL, ALLEN HEIGHTS OR SPRING HILL ESTATES INTERSECTION BECAUSE THAT'S A VERY DANGEROUS INTERSECTION RIGHT NOW.WE HAD A MEETING WITH THEM ON WHAT ARE WE GOING TO DO? WE HAD SUGGESTIONS FROM ALLEN THAT WE PUT A ROUNDABOUT IN THERE.
WE HAD SUGGESTIONS THAT WE DO A RIGHT TURN LANE.
WE HAD ALL KIND OF SUGGESTIONS.
AGAIN, I GOT AN EMAIL FROM THESE FOLKS.
LET'S SIT DOWN WITH THEIR EMAILS TOO.
WE CAME UP WITH A THOUGHT THAT WE'RE GOING TO MAKE THAT A FOUR-WAY STOP.
THEN THE QUESTION COMES UP, IS IT A FOUR-WAY STOP WITH REGULAR STOP SIGNS, IS IT A FOUR-WAY STOP WITH LIGHT AT STOP SIGNS, IS IT A FOUR-WAY STOP WITH ANOTHER RED-BLINKING LIGHT? WHAT ARE WE TALKING ABOUT? THE OTHER ISSUE THERE, AND YOU WERE THERE, SO HELP ME HERE, IS THERE'S MANY DIFFERENT SPEED LIMITS.
IF YOU'RE COMING FROM BETHANY DOWN SPRING HILL, IT'S 40.
IF YOU'RE COMING FROM CHAPARRAL FROM [INAUDIBLE] TO SPRING HILL, IT'S 30.
IF YOU'RE COMING FROM CHAPARRAL WEST, IT'S 25.
IF YOU'RE COMING FROM SPRING HILL NORTH, IT 30.
WE'RE ALSO LOOKING AT THAT BECAUSE THAT ADDS TO THE PROBLEM.
>> [INAUDIBLE] 30-40 IN THAT INTERSECTION [INAUDIBLE]
>> BUT ONCE IT DIVIDES INTO FOUR LANES, THEN IT BECOMES 40.
>> I GOT AN EMAIL, I THINK IT WAS TODAY, FROM THE CITY OF ALLEN ASKING ME ABOUT THE PRICE OF LIGHT BULBS.
>> STREET LIGHTS, WHICH THEY WANT BECAUSE THEY'RE TRYING TO FIGURE OUT WHAT WOULD BE THEIR COST, WHAT WOULD BE OUR COST, THAT SORT OF THING.
I WAS WAITING FOR GARY TO GET BACK BECAUSE HE'S GOING TO HAVE TO TELL US WHAT THE COST OF STREET LIGHTS ARE.
>> I THINK THE PROPOSAL TO DO A FOUR-WAY STOP THERE IS PERFECT.
I THINK JUST HAVING CLEARLY DRAWN WHITE LINES OF WHERE YOU'RE SUPPOSED TO STOP BEHIND ON THE STREET WOULD BE HELPFUL TO JUST INDICATE WHERE TO STOP.
>> IF YOU HAVE THE STOP SIGN THAT HAS A LITTLE RECTANGULAR SIGN BELOW THAT SAYS FOUR-WAY, THAT WILL HELP, WHETHER YOU HAVE IT LIT UP AROUND THE RIM OF IT OR WHETHER YOU HAVE A LIGHT ON TOP OF IT IS FINE EITHER WAY WITH US, BUT I THINK IT'S JUST A GREAT IDEA TO HAVE A FOUR-WAY STOP THERE.
>> JUST SO YOU KNOW, THOSE STOP SIGNS [INAUDIBLE] ARE VERY EXPENSIVE.
>> THOSE ARE SOME OF THE THINGS WE'LL LOOK AT [OVERLAPPING] TO THE DIFFERENT PROPOSALS.
>> I DON'T KNOW ABOUT THAT. [BACKGROUND]
>> THE ONES WE HAVE IN DUBLIN JUST HAVE THE LITTLE LIGHT ON IT.
>> YEAH. THAT'S WHAT I WOULD SUGGEST.
THAT'LL HIGHLIGHT IT ENOUGH AND IT WON'T BE SO MUCH LIGHT THAT I THINK IT'S INTRUSIVE FOR ANYBODY.
SORRY, I DIDN'T MEAN TO INTERRUPTED, MAYOR.
>> I THINK THAT WOULD BE A GREAT SOLUTION FOR THAT INTERSECTION. THANK YOU FOR MEETING.
>> WHAT I WAS ACTUALLY PUSHING FOR IS I WAS HOPING WE COULD GET A RIGHT HERE AND TURN LANE THERE BECAUSE IF YOU'RE COMING CHAPARRAL AND YOU'RE GOING EAST ON CHAPARRAL FROM ALLEN, BASICALLY, THAT RIGHT LANE BACKS UP THERE BECAUSE YOU HAVE PEOPLE NOW GOING ACROSS INTO PARKER RANCH, AND YOU HAVE PEOPLE TURNING LEFT GOING TOWARDS KROGER THERE.
IF YOU WANT TO TURN RIGHT, YOU'RE BACKED UP AND THAT TRAFFIC DOESN'T MOVE, BUT THE PROBLEM WAS IT WAS PRETTY COST PROHIBITIVE IS THE ISSUE BECAUSE THERE'S TELEPHONE LINES THERE.
THERE'S SOME OTHER THINGS THAT ARE AT THAT INTERSECTION THERE.
THEY'D HAVE TO TAKE THAT ALL OUT, PUT NEW CURBING IN AND ALL THAT, SO IT GOT REAL EXPENSIVE.
I THINK THE BEST SOLUTION IS JUST A FOUR-WAY STOP AND SEE HOW THAT GOES AND IF WE STILL HAVE PROBLEMS. BECAUSE THE BOTTOM LINE IS THAT SINCE THERE'S NO STOP SIGN GOING UP AND DOWN SPRING HILL,
[02:55:03]
PEOPLE COME FLYING THROUGH THERE AND PEOPLE JUST DON'T REALIZE THAT THERE'S CARS THAT COULD COME ACROSS THERE.THAT'S WHY I THINK THERE'S SO MANY ACCIDENTS.
>> THE STOP SIGN GOES DOWN AT CHAPARRAL EAST SIDE BECAUSE WE HAVE THAT.
YOU HAVE HERE, YOU'VE GOT THE TWO LANES THAT AREN'T USABLE AND HERE, AND THIS IS A STOP SIGN THAT FALLS OVER ALL THE TIME, PEOPLE DON'T SEE IT, SO THEY JUST KEEP GOING.
IT'S A VERY DANGEROUS SITUATION.
THERE HAVE BEEN A LOT OF WRECKS AND MOST OF THEM ARE ALLEN'S, BUT ALLEN HAS BEEN WONDERFUL.
I'M REALLY IMPRESSED BECAUSE BOTH ALLEN AND LUCAS ARE BEING SO GREAT ABOUT WORKING WITH THIS AND TRYING TO MINIMIZE EACH PARTY'S COST AND HOW CAN WE DO THIS.
IT'S REFRESHING BECAUSE THIS IS NOT THE KIND OF COOPERATION WE'VE HAD IN THE PAST. IT'S REALLY GREAT.
>> LET ME ASK A QUICK QUESTION.
IN THE DISCUSSION WITH ALLEN, IS THERE SOME TYPE OF ADJUSTMENT BEING MADE THAT WE CAN TAKE OUR STOP SIGN OUT OF THE TRASH CAN AND BASICALLY IMPLANT IT INTO THE GROUND AND BE OKAY WITH THAT?
>> OUR IDEA WAS IT WAS GOING TO BE MORE PERMANENT, I THINK.
>> TO ANSWER YOUR QUESTION, I THINK THE PROPOSAL FROM ALLEN WAS TO PUT LIKE A TXDOT BREAKAWAY STOP SIGN [INAUDIBLE], SO YEAH, IT'S MORE PERMANENT TO GET RID OF THE TRASH CANS, THOSE ARE TERRIBLE.
>> THEY'VE GOT SORT OF A STEP PROGRAM AND THAT IF THE STOP SIGNS DON'T WORK, WELL, THEN THIS IS THE NEXT AND THEN THE ROUNDABOUT IS THE NEXT.
>> THEY'VE GOT ON-STAFF TRAFFIC ENGINEERS THAT WILL BE MONITORING THIS THING TOO TO SEE IF FURTHER STEPS WOULD BE NECESSARY IF THE STOP SIGN CREATE TOO BIG A DELAYS.
>> LIKE I SAID, WE'RE HOPEFUL.
ARE THERE ANY OTHER REPORTS? ANY OTHER PROJECTS THAT I'M MISSING? THEN I WILL GO TO DONATIONS.
>> ONE QUESTION REAL QUICK FOR GRANT.
ON THE FINANCIAL STATEMENTS YOU SENT OUT FOR SEPTEMBER 30TH, I KNOW WE HAD A DISCUSSION PREVIOUSLY, BUT IS THERE ANYTHING FROM THE SEPTEMBER 30TH STANDPOINT OF YEAR END ENTRIES THAT YOU THINK IS SIGNIFICANT THAT COULD IMPACT THAT SEPTEMBER 30TH FINANCIAL STATEMENT AS OUR YEAR END?
>> SO FAR THE DISCUSSION I'VE [INAUDIBLE] THE ONLY THING THAT THEY FOUND IS JUST A RECLASSIFICATION [INAUDIBLE], SO AS OF RIGHT NOW, YOU SHOULD BE ABLE TO SEE THE CHANGES.
>> WORK IN PROGRESS. ACCEPTANCE OF DONATIONS FOR POLICE,
[11. ACCEPTANCE OF DONATION(S) FOR POLICE, FIRE, AND CITY STAFF FOR THE RECORD (Each valued at between $0 - $1,000 [RES. NO. 2024-801]) ]
FIRE, AND CITY STAFF FOR THE RECORD.WE HAVE A DONATION FROM HARVEST OAKS BAPTIST CHURCH IN ALLEN, TEXAS, WHO DONATED GATORADE VALUED AT $40 TO THE POLICE DEPARTMENT.
WE HAVE A DONATION FROM HAUL CAMP, WHO DONATED PEANUT BRITTLE VALUED AT $30, ALSO, TO THE POLICE DEPARTMENT.
WE THANK BOTH HAUL AND HARVEST OAKS BAPTIST CHURCH FOR THEIR GENEROUS DONATION.
I'M KIND OF JEALOUS OVER THAT PEANUT BRITTLE.
HAUL MAKES IT HIMSELF, AND IT IS GOOD.
[12. FUTURE AGENDA ITEMS]
>> I THINK WE'VE TALKED PREVIOUSLY ABOUT THE CONTINUATION OF THE WORKSHOP FOR THE PERSONNEL MANUAL, BUT THAT WAS ALREADY DISCUSSED PREVIOUSLY.
>> I'M GOING TO SIT DOWN WITH PATTY [PHONETIC] AND WHOEVER ELSE IS NECESSARY AND TRY TO COME UP WITH A BETTER SHEET THAT WE GET WHERE IT SHOWS THIS HAS TO BE UP QUARTERLY, THIS HAS TO BE UP, WHAT THE TENTATIVE DATES ARE, WHO'S TO MAKE THAT DEAL BECAUSE THAT SHEET HAS GOTTEN WAY OUT OF WHACK.
I WILL BE WORKING, AND YOU'LL GET A COPY OF THAT SHEET.
NOW, WE ARE GOING TO RECESS TO CLOSED EXECUTIVE SESSION IN ACCORDANCE
[EXECUTIVE SESSION START TO FINISH]
WITH THE AUTHORITY CONTAINED IN GOVERNMENT CODE SECTION 551.0711,[03:00:01]
CONSULTATION WITH CITY ATTORNEY CONCERNING PENDING OR CONTEMPLATED LITIGATION.GOVERNMENT CODE SECTION 551.0712, CONSULTATION WITH ATTORNEY ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER, OPEN MEETINGS ACT.
GOVERNMENT CODE SECTION 551.074, PERSONNEL TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, OR DUTIES OF A CITY ADMINISTRATOR.
FOUR, GOVERNMENT CODE SECTION 551.074, PERSONNEL TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, ASSIGNMENT, OR DUTIES OF THE CITY ATTORNEY.
AT THIS TIME, WE ARE IN RECESS.
IT IS 8:42
* This transcript was compiled from uncorrected Closed Captioning.