Feb 06, 2024 City Council

THERE'S A TYPO ON THE ORIGINAL DEAL, BUT IT IS CORRECTED IN THE CONTRACT.

[LAUGHTER] IS THERE A SECOND?

>> MADAM MAYOR, I SECOND THE MOTION.

>> WE HAVE A MOTION FROM MAYOR PRO-TEM, JIM REED, AND A SECOND FROM COUNCIL MEMBER, [INAUDIBLE] TO APPROVE ORDINANCE NUMBER 863, CALLING FOR AN ELECTION.

ANY FURTHER DISCUSSION? THEN I WILL CALL FOR YOUR VOTE.

ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.

ANY OPPOSED? MOTION CARRIES, 4-0.

ITEM NUMBER 5,

[5. CONSIDERATION AND/OR ANY APPROPRIATE ACTION, ACCEPTING THE 2023 RACIAL PROFILING REPORT AND THE 2023 PARKER PD ANNUAL REPORT. ]

CONSIDERATION AND, OR ANY APPROPRIATE ACTION, ACCEPTING THE 2023 RACIAL PROFILING REPORT, AND THE 2023 PARKER PD ANNUAL REPORT.

CHIEF PRICE, I WILL ASK THAT YOU COME UP AND TELL US ABOUT THIS.

>> [NOISE] DO I USE THIS MIC?

>> YEAH.

>> ANYBODY HAVE ANY QUESTIONS FOR THE [INAUDIBLE]? I LAID A COPY OF THE ANNUAL REPORT [INAUDIBLE].

>> I HAVE ONE AND THE REPORT IN 2024 IS, ARE WE GOING TO HAVE A PICK UP TRUCK OUT THERE RATHER THAN SUV? [LAUGHTER] I JUST WANT TO MAKE SURE.

>> WE SHOULD HAVE TWO OF THEM, ACTUALLY. [LAUGHTER]

>> I'VE ACTUALLY BEEN TOLD THAT ONE OF THEM BE HERE IN THE FIRST PART OF FEBRUARY, SO IT SHOULD BE HERE AT THE END OF FEBRUARY, SO HOPEFULLY.

>> DOES THAT BRING US UP TO SNUFF ON ALL THE VEHICLES?

>> NO, WE'LL STILL HAVE ONE LEFT [INAUDIBLE].

>> IS THAT THE ONE IN PENNSYLVANIA?

>> NO, THE ONE IN PENNSYLVANIA SHOULD BE HERE AT THE END OF FEBRUARY.

>> JIM, YOU COULD GO FASTER.

>> ANY OTHER QUESTIONS ON THAT REPORT THAT YOU GO THROUGH? YOU'LL NOTICE IN THAT REPORT THAT I ADDED A NEW TRACKING MECHANISM THAT WE'RE GOING TO DO BASED ON STAFFING ISSUES.

THAT'S GOING TO TRACK THE AMOUNT OF WORKLOAD OF THE STAFF WE HAVE.

BASICALLY, IS A BREAKDOWN OF HOW MANY OFFICERS WANTED TO [INAUDIBLE] WHATEVER THE YEAR WAS,

[00:15:02]

SO THAT IT WOULD SHOW HOW MUCH WORKLOAD EACH INDIVIDUAL STAFF WILL BE DOING.

IT'S GOING TO GET TO A BETTER BREAKDOWN IN THE FUTURE SHOULD WE HAVE QUESTIONS ABOUT STAFFING ISSUES.

>> ON ON THE CITATION, JUST OUT OF CURIOSITY, DO YOU KNOW WHAT WAS THE HIGHEST RANKING OF CITATION? WHAT WAS THE HIERARCHY? WHAT WAS THE TOP ONE? WAS IT SPEEDING?

>> SPEEDING, YEAH. SPEEDING AND STOP SIGNS, AND RED LIGHTS.

WITH THE INCREASING IN TRAFFIC, WE HAVE A LOT OF PEOPLE THAT LIKE TO GO UP TO THE RED LIGHTS, MAKE A RIGHT TURN WITHOUT REALLY SLOWING DOWN [INAUDIBLE].

THAT'S PICKED UP. WITH THE NEW NEIGHBORHOODS OPENING UP, WE HAVE SEVERAL FOUR-WAY STOPS OR JUST STOPS ALTOGETHER.

WE'RE SEEING AN INCREASING OF THE SPEED [INAUDIBLE] ISSUE.

>> I HAD ONE QUESTION, CHIEF PRICE.

ON PAGE 187 OF THE PACKET WHERE IT STARTS TALKING ABOUT THE ACCIDENTS THAT WE'VE HAD WITHIN THE CITY.

I KNOW WE'VE HAD ABOUT 20 WHAT WE CALL MAJOR INJURY RELATED ACCIDENTS, AND IT'S BEEN PRETTY CONSISTENT OVER THE LAST THREE YEARS.

I THINK THEY'RE LIKE, '18, '19, OR '20, SOMEWHERE IN THAT TIME FRAME.

IT DOESN'T REALLY INDICATE WHERE THOSE MAJOR ACCIDENTS TOOK PLACE.

I WAS WONDERING IF YOU COULD, A, SHED SOME LIGHT ON THAT, AND B, IF YOU'VE PROVIDED ANY TYPE OF RECOMMENDATIONS AS HOW TO MAYBE REDUCE THAT NUMBER.

>> THOSE THOSE GENERALLY HAPPEN.

THEIR CATEGORY CHARACTERIZED AS A MAJOR ACCIDENT.

IF AN AIRBAG GOES OFF, IT DOESN'T NECESSARILY HAVE TO BE AN INJURY.

THEN PROPERTY DAMAGE, THE MAJORITY OF THOSE ARE HAPPENING ON OUR MAJOR ROADWAYS, PARKER ROAD.

THEY ARE SOMEWHAT DOUBLING.

THEN WE WERE STARTING TO USE THE TRAILERS AND THE SPEED CONTROL DEVICES TO GET BETTER TIMES WHEN SPEED ISSUE IS OCCURRING.

THEN WE'RE USING THAT DATA TO TRY TO GET OFFICERS IN THOSE AREAS DURING THOSE TIMES.

THAT'S OUR FOCUS ON DEALING WITH THOSE ACCIDENTS.

BUT THE NUMBER IS NOT NECESSARILY SOMEBODY GETTING HURT, IT MAY BE THE DAMAGE TO A VEHICLE OR THE AIRBAG.

WE ALWAYS CALL AN AMBULANCE WHEN AN AIRBAG IS DEPLOYED ON A VEHICLE JUST SIMPLY BECAUSE THEY COULD BE HURT.

THAT'S HOW WE CATEGORIZE.

>> CHIEF PRICE, I JUST WANTED TO COMPLIMENT YOU AND THE POLICE DEPARTMENT OF PARKER FOR AN EXCELLENT JOB THAT YOU'VE DONE.

>> YOU'RE WELCOME.

>> SORRY, GO AHEAD.

THE REPORT REALLY SHOWED REALLY WHAT A GREAT JOB YOU'RE ALL DOING.

I REALLY WANTED TO COMPLIMENT YOU ON HAVING 1,652 TRAFFIC TRAFFIC CONTACTS DOCUMENTED AND NOT A SINGLE COMPLAINT WITH RESPECT TO ANY OF THOSE CONTACTS.

I THINK YOU'RE DOING A GREAT JOB WITH THE PROFESSIONALISM THAT YOU BRING TO THE CITY.

I JUST WANTED TO COMMEND YOU-ALL FOR THE GREAT WORK YOU'RE DOING, AND I APPRECIATE THE REPORT THAT YOU PUT FORTH.

I DID WANT TO SAY THAT I'M EXCITED TO SEE THAT YOU'RE GOING TO HAVE TWO NEW OFFICERS THAT ARE GOING TO BE JOINING AS SOON AS NOTED IN THE REPORT.

>> WE HAVE THE TWO NOW.

ONE OF THEM JUST GOT OUT OF FTO, THE OTHER ONE STILL HAS ABOUT ANOTHER MONTH OR SO.

I'M HAPPY TO REPORT TODAY THAT WE HAVE ANOTHER ONE THAT'S IN THE FINAL HIRING PROCESS.

HE HAS TO PASS ONE MORE EXAM AND THEN HE WILL HAVE MET ALL THE REQUIREMENTS THAT WE NEED TO PUT HIM ON.

HE COMES WITH JUST SHORT OF FIVE YEARS OF EXPERIENCE IN A LITTLE BIT OF LARGER AGENCY.

WE'RE EXCITED AND HAPPY TO HAVE HIM COMING ON, AND THEN WE STILL GOT WORK ON [INAUDIBLE].

>> GREAT. THANK YOU. I JUST WANT TO [OVERLAPPING] LET YOU KNOW HOW MUCH WE APPRECIATE AND EVERYTHING AND STAFF'S DOING A GREAT JOB AND THANK YOU SO MUCH FOR A THOROUGH REPORT.

I ALSO WANTED TO COMMEND YOU ON THE EXCELLENT RESPONSE TIMES THAT YOU'VE REPORTED.

IT LOOKS LIKE YOUR RESPONSE TIMES ARE REALLY EXCELLENT, ESPECIALLY THIS YEAR.

I JUST WANTED TO NOTE THAT I THOUGHT THAT WAS REALLY EXCELLENT.

>> THE STAFF HAS GONE REALLY ABOVE AND BEYOND TO MEET THE NEEDS AND THE SAFETY OF THE CITIZENS EVEN THOUGH WE'VE BEEN SHORT.

THAT ALL GOES TO THE STAFF.

IT'S NOT ME, IT'S THEM LEADING THE WAY AND SHOWING THAT THEY CARE AND THAT THEY'RE HERE TO HELP.

>> LUKE, DID YOU HAVE A QUESTION?

>> YEAH. I JUST WANTED TO SAY THAT THE STAFF HAS BEEN USING A LOT OF THE ANALYTICS FROM THE SPEED TRAILERS AND THE RADAR BOX.

THAT'S THE STEALTH VERSION, TO USE A LOT OF THOSE ANALYTICS TO FIND THOSE PATROL TIMES IN AREAS THAT THEY NEED TO BE AT.

[00:20:03]

FOR THE SPEEDERS, I KNOW WE HAVE CERTAIN PEOPLE THAT LIKE TO SPEED AT 5:00 AM EVERY MORNING [LAUGHTER] AT THE SAME SPOT.

I KNOW THE POLICE DEPARTMENT'S OUT THERE EVERY MORNING AT THOSE AREAS.

THE POLICE DEPARTMENT IS DOING A VERY GOOD JOB WITH BEING SHORT STAFFED, STEPPING UP, MOVING FORWARD, AND JUST DOING EVERYTHING THEY CAN FOR THE CITY OF PARKER.

>> THEY'VE DONE A PHENOMENAL JOB DOING WHAT THEY NEED SOMETIMES GOING AND DOING EVEN WHEN THEY'RE NOT ASKED.

THEY'VE GONE TO GREAT LENGTHS TO SHOW INITIATIVE TO ASSIST ONE ANOTHER [INAUDIBLE].

>> CHIEF, I'M AMAZED IN A VERY PLEASANT WAY THAT YOUR DEPARTMENT WENT A WHOLE YEAR WITH NOT ONE RACIAL COMPLAINT.

THAT IS AMAZING FOR ANY POLICE DEPARTMENT BECAUSE EVERYBODY LIKES TO COMPLAIN.

THAT IS JUST AWESOME.

YOUR DEPARTMENT HAS DONE SO MANY GREAT THINGS WITH NOT ENOUGH STAFF.

WE AT THE CITY REALLY APPRECIATE WHAT ALL Y'ALL HAVE DONE.

THIS REPORT AND THE ANNUAL REPORT ARE EXCELLENT.

WE DON'T NEED NO OUTSIDERS DOING OUR RACIAL PROFILING REPORT.

>> WE CAN AGREE TO DISAGREE ON THAT.

>> [LAUGHTER] BUT WE'RE NOT GOING TO PAY YOU THAT FEE FOR IT. I'M SORRY.

BUT THIS IS JUST ABOVE AND BEYOND.

YOU AND I'M SURE MICHELLE AND EVERYBODY IN THE DEPARTMENT WAS INVOLVED IN THIS. THIS IS AWESOME.

>> THEY'VE ALL PARTICIPATED IN EVERY BIT OF WHAT YOU SEE THERE.

THAT ANNUAL REPORT, MICHELLE DOES A PHENOMENAL JOB EVERY YEAR.

WE GATHER THAT DATA THROUGHOUT THE WHOLE YEAR AND FOR THE LAST PART OF THIS MONTH BEFOREHAND, SHE WORKED DILIGENTLY TO MAKE SURE THAT ALL THOSE NUMBERS WERE ACCURATE, WHERE WE ARE THROUGHOUT THE YEAR.

WE CAN GET THEM IN THERE, GET THEM TO SETUP, GET IT LINED UP, GET IT BUILT INTO WHAT YOU SEE TODAY. I COULDN'T ASK FOR BETTER.

>> THIS IS JUST AWESOME.

IT REALLY IS. ANY OTHER QUESTIONS, COMMENT? IF NOT, I WILL ASK FOR A MOTION TO APPROVE THE RACIAL PROFILING REPORT, AND THEN WE'LL DO ANOTHER ONE FOR THE ANNUAL REPORT.

>> MADAM MAYOR, I MOTION THAT WE ACCEPT THE 2023 RACIAL PROFILING REPORT.

>> WE HAVE A MOTION TO APPROVE THE RACIAL PROFILING REPORT.

IS THERE A SECOND?

>> MADAM MAYOR, I'LL SECOND THAT MOTION.

>> WE HAVE A MOTION BY COUNCIL MEMBER LYNCH AND A SECOND BY MAYOR PRO TEM REED TO APPROVE THE 2023 RACIAL PROFILING REPORT.

IS THERE ANY FURTHER DISCUSSION? NOT HEARING ANY, I'LL CALL FOR YOUR VOTE.

ANY OPPOSED? MOTION PASSES 4-0. NOW, WE WILL TAKE A MOTION TO APPROVE THE ANNUAL REPORT OF THE PARKER PD.

>> MADAM MAYOR, I MAKE A MOTION THAT WE APPROVE THE ANNUAL REPORT OF THE PARKER POLICE DEPARTMENT.

>> I'LL SECOND THAT ONE AS WELL, MADAM MAYOR.

>> WE HAVE A MOTION BY COUNCILMEMBER NOE, AND A SECOND BY MAYOR PRO TEM REED TO APPROVE THE ANNUAL REPORT OF THE PARKER POLICE DEPARTMENT.

ANY FURTHER DISCUSSION OR QUESTIONS? NOT HEARING ANY, I'LL CALL FOR YOUR VOTE.

PLEASE RAISE YOUR RIGHT HAND IF YOU ARE IN FAVOR.

ANY OPPOSED? NO. MOTION CARRIES 4-0.

THANK YOU, CHIEF PRICE.

THANK YOU, THE POLICE DEPARTMENT, SERGEANT DIXON, FOR THOSE OF YOU WHO HAVEN'T MET HER, WE'RE PROUD TO HAVE HER HERE WITH US TONIGHT.

>> WE APPRECIATE Y'ALL'S SUPPORT. THANK YOU VERY MUCH.

>> WE JUST GOT A COMPLIMENT ON CHIEF PRICE JUST THE OTHER DAY ABOUT HIM STOPPING A FEMALE [OVERLAPPING].

>> ABOUT WHAT?

>> SHE WAS GETTING MARRIED THAT DAY.

>> SHE WAS GOING FOR HER DRESS FITTING THAT DAY.

>> DRESS FITTING, YES.

>> SHE ALMOST GOT KILLED BY RUNNING THE STOP SIGN.

>> YEAH.

>> WE HAD A CONVERSATION ON THE SIDE ABOUT HOW SHE SHOULD MAKE IT TO HER WEDDING DAY.

[LAUGHTER] A MONTH AND A HALF LATER, I GET A PHOTO AND A LETTER THANKING THAT WE GOT HER TO HER WEDDING DAY.

>> YOU DONE GOOD.

>> NEXT WE ARE TO ITEM 6.

[6. DISCUSSION, CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON EITHER (1) RESOLUTION NO. 2024-775 REGARDING THE EXTENSION AND RATE INCREASE ADDENDUM TO THE LEASE AGREEMENT WITH MOBILE MODULAR MANAGEMENT CORP FOR THE MODULAR BUILDINGS PRESENTLY USED BY THE POICE DEPARTEMENT, OR (2) RESOLUTION NO. 2024-775 AUTHORIZING THE PURCHASE OF THE PREVIOUSLY LEASED MODULAR BUILDINGS FROM MOBILE MODULAR MANAGEMENT CORP AND EXECUTION OF RELATED AND NECESSARY DOCUMENTS. [POSTPONED 2023 1219; REQUEST TO RESTATE UPDATE/POSSIBLE PURCHASE 2024 0116] ]

I'M GOING TO TAKE THIS IN TWO PARTS IN HOPES THAT IT WILL GO SMOOTH.

[00:25:02]

WE MAY HAVE SOME OVERLAP, BUT WE WILL TRY THIS.

ITEM NUMBER 6, DISCUSSION, CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON EITHER INCREASE ADDENDUM TO THE LEASE AGREEMENT WITH THE MOBILE MODULAR MANAGEMENT CORPORATION FOR THE MODULAR BUILDING PRESENTLY USED BY THE POLICE DEPARTMENT.

LET'S TALK ABOUT THAT ONE FIRST.

IS THERE ANYONE THAT WOULD LIKE TO TALK ABOUT OR APPROVE EXTENDING THE LEASE AT THIS TIME? HEARING NOTHING THERE, WE WILL GO TO THE SECOND PART, RESOLUTION NUMBER 2024-775, AUTHORIZING THE PURCHASE OF THE PREVIOUSLY LEASED MODULAR BUILDING FROM THE MOBILE MODULAR MANAGEMENT CORPORATION AND EXECUTION OF RELATED AND NECESSARY DOCUMENTS.

COUNCIL, YOU'VE HAD THIS INFORMATION IN YOUR PACKET.

IS THERE ANY QUESTIONS OR COMMENTS ON RESOLUTION NUMBER 2024-775?

>> ACTUALLY, THIS WOULD BE ORDINANCE NUMBER 864.

>> NO.

>> NO. WE'RE STILL ON WHETHER TO PURCHASE OR LEASE.

>> 2024-775.

>> THAT'S THE NEXT ITEM.

>> OH, MY BAD.

>> [INAUDIBLE] [LAUGHTER] WE'RE NOT GOING TO LET YOU KEEP DRINKING MARGARITAS UP HERE.

>> THIS IS WATER.

>> YEAH. ANYBODY HAVE ANY QUESTIONS OR COMMENTS ON RESOLUTION NUMBER 2024-775? THEN IS THERE A MOTION?

>> MADAM MAYOR, I WOULD MOVE TO APPROVE RESOLUTION 2024-775, AUTHORIZING THE PURCHASE OF THE PREVIOUSLY LEASED MODULAR BUILDING FROM MOBILE MODULAR MANAGEMENT CORP AND THE EXECUTION OF THE RELATED DOCUMENTS.

>> MADAM MAYOR, I SECOND THAT.

>> WE HAVE A MOTION BY COUNCILMEMBER KERCHO AND A SECOND BY COUNCIL MEMBER LYNCH TO APPROVE RESOLUTION NUMBER 2024-775.

ANY DISCUSSION AT ALL? NOT HEARING ANY, I'LL CALL FOR YOUR VOTE.

ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.

ANY OPPOSED? MOTION CARRIES 4-0.

NOW, WE WILL GO TO ITEM 7,

[7. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON ORDINANCE NO. 864 AUTHORIZING EXPENDITURES AND APPROVING AMENDMENT(S) TO THE FY 2023-2024 OPERATING BUDGET. [MODULAR BUILDING] ]

CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON ORDINANCE NUMBER 864, AUTHORIZING EXPENDITURES AND APPROVING AMENDMENTS TO THE FISCAL YEAR 2023-24 OPERATING BUDGET.

MR. SAVAGE, I SEE YOU'RE HERE TO TELL US ABOUT THIS.

>> YES, MA'AM. [INAUDIBLE] [LAUGHTER]. IT IS A FOLLOW UP TO RESOLUTION 2024-775 TO PURCHASE THE BUILDING.

THIS IS JUST GOING TO BE THE PORTION TO DO A BUDGET AMENDMENT TO RELEASE THOSE FUNDS SO WE CAN MAKE THAT PURCHASE.

WE'RE GOING TO BE TAKING $100,000 OUT OF FUND BALANCE AND [NOISE] TURN THAT OVER TO THE GENERAL FUND TO BUILDINGS AND STRUCTURES TO BE ABLE TO MAKE THAT PURCHASE.

>> YOU'RE GOING TO TAKE HOW MUCH MONEY OUT? 100,000?

>> YES, MA'AM. WE DON'T NEED THE FULL AMOUNT BECAUSE WE HAVE SOME MONEY BUDGETED FOR THE RENT.

WE'RE JUST TAKING WHAT WE NEED TO BE ABLE TO MAKE THE PURCHASE.

>> THAT WAS MY QUESTION. [LAUGHTER]

>> GRANT, IF I CAN ASK JUST TO CLARIFY ON THAT.

THAT RENT MONEY IS ACTUALLY GOING TOWARDS THE PURCHASE IS WHAT YOU'RE SAYING.

THAT LOWERS IT TO 100,000 RATHER THAN 114, WHEREVER IT WAS.

>> RANDY, DID YOU HAVE A QUESTION? YOU LOOKED LIKE YOU WERE.

>> NO. I WAS LOOKING THE MIC FOR [INAUDIBLE] [LAUGHTER]

>> ANY OTHER QUESTIONS OR COMMENTS ON ITEM NUMBER 7? IF NOT, I WOULD ACCEPT A MOTION.

>> MADAM MAYOR, I MAKE A MOTION TO APPROVE ORDINANCE NUMBER 864 AUTHORIZING EXPENDITURES AND APPROVING AMENDMENT TO PURCHASE THE MODULAR BUILDING IN THE OPERATING BUDGET THAT GRANT HAD ALREADY TALKED ABOUT.

>> MADAM MAYOR, I SECOND THE MOTION.

>> WE HAVE A MOTION BY MAYOR PRO TEM REED AND A SECOND BY COUNCILMEMBER NOE TO APPROVE ORDINANCE NUMBER 864.

IS THERE ANY OTHER DISCUSSION ON IT? IF NOT, I'LL CALL FOR YOUR VOTE.

ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.

[00:30:01]

ANY OPPOSED? MOTION CARRIES 4-0. ITEM NUMBER 8.

[8. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ACCEPTING 15 GIFT BAGS DONATED BY JIMMY AND LIZ PARKER VALUED AT $40 EACH TO POLICE DEPARTMENT. (OVER $500).]

CONSIDERATION AND OR AN APPROPRIATE ACTION, ACCEPTING 15 GIFT BAGS DONATED BY JIMMY AND LIZ PARKER VALUED AT $40 EACH TO POLICE DEPARTMENT, WHICH IS OVER $500.

IS THERE A MOTION?

>> MADAM MAYOR, I MOVE THAT WE ACCEPT ORDINANCE NUMBER.

[OVERLAPPING] I WAS ON THE WRONG PAGE [LAUGHTER], THAT WE ACCEPT THE DONATION FROM THE PARKERS WITH GREAT APPRECIATION FOR THE RESIDENTS SUPPORTING OUR GREAT POLICE DEPARTMENT.

>> OKAY. IS THERE A SECOND?

>> MADAM MAYOR, I SECOND THAT MOTION.

>> OKAY. WE HAVE A MOTION BY COUNCIL MEMBER LYNCH, AND A SECOND BY MAYOR PRO TEM REED, TO ACCEPT THE 15 GIFT BAGS DONATED BY JIMMY AND LIZ PARKER VALUED AT $40 EACH TO THE PARKER POLICE DEPARTMENT.

ANY FURTHER DISCUSSION? IF NOT, I'LL CALL FOR YOUR VOTE.

ANY OPPOSED? OKAY, MOTION CARRIES 4-0.

ITEM NUMBER 9.

[9. CONSIDERATION AND/OR ANY APPROPRIATE ACTION REGARDING ADVERTISING REQUEST FOR QUALIFICATIONS (RFQS) FOR ENGINEERING SERVICES. ]

NOW WE'RE GETTING TO THE GOOD STUFF, [LAUGHTER] CONSIDERATION AND OR ANY APPROPRIATE ACTION REGARDING ADVERTISING REQUESTS FOR QUALIFICATIONS FOR ENGINEERING SERVICES.

COUNCIL, YOU SAW IN YOUR PACKET THE BID DOCUMENT I GUESS IS WHAT IT'S CALLED, AND I KNOW I HAVE A COUPLE OF QUESTIONS AND I'M ASSUMING Y'ALL PROBABLY DO TOO.

WHO WOULD LIKE TO GO FIRST?

>> COULD WE MAYBE ASK FOR AN EXPLANATION OF THE THEORY BEHIND THIS, OF WHAT WE'RE TRYING TO ACCOMPLISH?

>> YES, WHAT WE'RE TRYING TO ACCOMPLISH HERE IS WE'RE TRYING TO KIND OF LOOK AT DIFFERENT SERVICES FOR OUR ENGINEERING DEPARTMENT, FOR THE CITY OF PARKER.

SO WE'RE JUST NOT HAVING ONE COMPANY DO ALL OF THE ENGINEERING SERVICES, WE'RE HAVING MULTIPLE COMPANIES DO DIFFERENT THINGS FOR THE CITY.

THAT WAY WE'RE JUST NOT STUCK WITH ONE COMPANY, WE'RE HAVING MORE THAN ONE COMPANY DO THINGS THAT WE'RE, HOW WOULD I PUT THAT?

>> THEY CAN BE DONE QUICKER, AND MAYBE LESS EXPENSIVE?

>> QUICKER, LESS EXPENSIVE, BUT UNDER THE SUPERVISION OF THE CITY ENGINEER.

THAT WAY HE CAN OVERLOOK THOSE PROJECTS, AND MAKE SURE THAT THEY'RE DONE CORRECTLY, AND MAKE SURE THAT THEY'RE WITHIN THE GUIDELINES OF THE CITY OF PARKER, BECAUSE HE IS AN APPOINTED OFFICIAL FROM THE CITY COUNCIL.

WE JUST WANT TO MAKE SURE THAT THEY'RE DONE CORRECTLY FOR THE CITY OF PARKER.

>> DOES THIS KIND OF CREATE A REPOSITORY OF QUALIFIED ENGINEERS FOR SPECIFIC CATEGORIES OF SERVICES WE KNOW WE WILL BE NEEDING OR POTENTIALLY?

>> YES, CORRECT. THAT'S WHAT THAT WOULD DO FOR US.

>> GOOD WAY OF PUTTING THAT.

>> I KNOW IN OUR INITIAL DISCUSSION ABOUT BIDDING REQUESTS FOR QUALIFICATIONS FOR ENGINEERS, MY INITIAL THOUGHT WAS, WE'VE HAD OUR CITY ENGINEER FOR A NUMBER OF YEARS.

I'M CONCERNED THAT OUR CITY ENGINEER DOES ALL OF THE ENGINEERING, AND WE DON'T HAVE ANY OTHER BREADTH OF KNOWLEDGE BY OTHER ENGINEERS THAT UNDERSTAND THE CITY.

I KIND OF APPRECIATE THAT APPROACH TO GETTING OTHER KNOWLEDGEABLE ENGINEERS ABOUT THE CITY, AND THE PROPOSAL LOOKED PRETTY GOOD FROM MY PERSPECTIVE.

>> A LOT OF WHAT CITIES DO NOW IS THEY HAVE LIKE A CITY ENGINEER THAT'S ON STAFF, OR A HIRED IN CITY ENGINEER, AND THEN THEY OUTSOURCE A LOT OF THE ENGINEERING SERVICES FOR DIFFERENT ASPECTS.

YOU'RE NOT JUST GETTING ONE SERVICE FROM THE SAME COMPANY OVER AND OVER AGAIN.

THAT WAY YOU HAVE MULTIPLE COMPANIES LOOKING AT DIFFERENT SERVICES THROUGHOUT THE WHOLE CITY.

YOU JUST DON'T GET THE SAME COMPANY OVER AND OVER AGAIN,

[00:35:02]

THAT JUST LOOKS OUT LIKE YOUR WHOLE WATER SYSTEM, AND THAT'S THE ONLY COMPANY KNOWS YOUR WATER SYSTEM, AND THEN SOMETHING HAPPENS AT THE END OF THE DAY, SOMETHING GOES BAD AND THE COMPANY IS NO LONGER THERE OR SOMETHING LIKE THAT, WE'RE GOING TO HAVE TO REDO THE WHOLE SYSTEM OR SOMETHING DOWN THAT LINE.

>> TWO MORE KIND OF POINT AND QUESTION.

DOES THIS PUT, WITHIN THE ENGINEER, OUR CITY ENGINEER, THEM MORE RESPONSIBLE FOR TRULY REVIEWING AND GIVING THE CITY FEEDBACK ON WHAT'S BEING PROPOSED BY THE ENGINEERS?

>> CORRECT, THEY'LL BE THE OVERSEER OF WHAT'S BEING PROPOSED AND SUBMITTED TO THE CITY, YES.

>> OKAY. SECOND IS WHEN WE ASKED AT THIS POINT TO DO THE RFQ, IT WAS BECAUSE WE WERE DOING SERVICES FOR ALL OF THESE DEVELOPMENT PLAN.

>> THE REVIEW SERVICES, YES.

>> WOULD THAT BE INCLUDED IN THIS REQUEST FOR SERVICE?

>> YEAH, I THINK THAT'S O IN THAT SERVICES IN THERE, IT'S O OR P. I CAN'T REMEMBER WHEN WE ADDED THAT.

>> [OVERLAPPING] THERE WAS A LOT OF LETTERS THERE THERE.

>> I WANTED TO MAKE SURE IT WOULD BE THAT.

>> I CAN'T REMEMBER IF IT WENT DOWN TO P OR NOT.

I KNOW IT WAS THE LAST ONE WITHIN THAT.

>> YEAH, THANK YOU.

>> IN A WAY, IT'S THE BEST OF BOTH WORLDS.

WE KEEP THE INSTITUTIONAL HISTORICAL KNOWLEDGE OF OUR CITY ENGINEER WHO ALSO REVIEWS ANOTHER ENGINEER'S WORK TO MAKE SURE IT IS IN COMPLIANCE AND UP TO SNAP, OR IF OUR CITY ENGINEER EVER CONSIDERS RETIRING, GOD FORBID, WE WOULD HAVE A LIST OF PEOPLE THAT WE'VE WORKED WITH AND COULD CONSIDER FOR THAT POSITION, I WOULD THINK.

>> ONE OTHER QUESTION THAT I HAD WAS THAT TRIBAL KNOWLEDGE THAT YOU'RE TALKING ABOUT.

I THINK IT'S SOMETHING THAT GOOD TO DOCUMENT, SO YOU KNOW THAT.

BUT AT THE SAME TIME THEN YOU MIGHT GAIN EXPERTISE WHERE THERE'S FACETS OF THE ENGINEERING DISCIPLINE ITSELF THAT MIGHT BE MORE SUITED FOR WHATEVER THAT WE NEEDED.

THEN THAT WAY YOU COULD TAP OFF THOSE, I WOULD THINK [OVERLAPPING].

>> WE'RE JUST TRYING TO BROADEN THAT AREA IF POSSIBLE.

>> MADAM MAYOR, I HAVE A QUESTION.

THERE'S A NOTION OF A SELECTION COMMITTEE IN THE DOCUMENT, AND I WONDERED IF WE HAD AN IDEA ABOUT WHAT WOULD THAT SELECTION COMMITTEE BE COMPRISED OF.

>> THAT WAS MY QUESTION TOO.

>> THAT SELECTION COMMITTEE, WHAT WE WERE GOING TO LOOK AT WAS MYSELF, GARY, AND THE CITY ATTORNEY TO GO THROUGH THOSE BIDS TO SEE, MAKE SURE EVERYTHING WAS HANDLED APPROPRIATELY AND DOWN THOSE TERMS WITHIN THOSE GUIDELINES THAT WE HAD LAID OUT.

>> OKAY. ONE OF THE THINGS I WOULD LIKE TO NOTE IS ON, I WOULD LIKE TO SEE IT TO BE REQUIRED THAT ANYBODY THAT IS CONSIDERED FOR THIS, PLEASE PUT THEIR ENGINEERING LICENSE IN HERE.

HOW DO I KNOW IF THEY'RE REALLY AN ENGINEER, OR JUST FAKE IT REALLY WELL.

I'M SORRY. I THINK WE NEED TO REQUIRE THEM TO TURN IN AN ENGINEERING LICENSE.

>> I THINK WE MIGHT HAVE A LITTLE TROUBLE WITH THAT BECAUSE SOMETIMES THERE MIGHT BE 50, 60, 70 PEOPLE OR MORE IN A COMPANY.

>> I JUST WANT TO WHOEVER IS THE MAIN GUY.

>> OKAY.

>> LICENSE NUMBER?

>> WELL, SOMETHING THAT IF PUSH CAME TO SHOVE [OVERLAPPING] THE MANAGING PARTNERS, HOW DO YOU KNOW THAT THIS IS REALLY AN ENGINEER?

>> WE CAN VERIFY THE MANAGING PARTNER.

>> GARY IS GOING TO THE VERIFY MANAGING PARTNERS INVOLVED.

>> OKAY. I JUST THINK WE NEED TO HAVE IT ON FILE JUST FOR OUR PROTECTION.

>> BECAUSE SOMETIMES WE MIGHT HAVE 20 OR 30 DIFFERENT ENGINEERS WORKING ON A PROJECT, BUT THAT JUST GETS PASSED OFF.

[OVERLAPPING] THEY'RE ALL BONDED, RIGHT?

>> YEAH, THEY HAVE TO BE BONDED.

>> IF THEY'RE BONDED THEN I THINK THAT TO ELABORATE A LITTLE BIT ON WHAT LUKE WAS TRYING TO SAY IS THAT BEING IN THE ENGINEERING DISCIPLINE AND AMANDA IS THE SAME WAY, YOU CAN BE A REGISTERED PROFESSIONAL ENGINEER, AND THAT'S A DOCUMENT AND A PROCESS THAT YOU GO THROUGH.

I'VE GONE THROUGH THAT PROCESS, BUT YOU CAN BE A VERY WELL VERSED, FANTASTIC ENGINEER ON A FIRM AND CAN WORK YOUR WHOLE CAREER AND NEVER GET REGISTERED AS A PROFESSIONAL ENGINEER, BECAUSE YOU'VE ALWAYS WORKED UNDER ANOTHER COMPANY'S TOTAL.

IF THAT HAPPENS, IT DOESN'T LESSEN ANY OF THEIR ABILITIES NECESSARILY, BUT JUST THE MAIN THING IS I THINK THE FIRM NEEDS TO BE BONDED ON WHAT THEY DO SO THAT WE CAN UNDERSTAND, AND I THINK [OVERLAPPING].

[00:40:01]

>> WELL, WE SHOULD KNOW THAT, AND THAT'S [OVERLAPPING].

>> YEAH, WE CAN LOOK AT THE MANAGING PARTNER, WHOEVER'S IN CHARGE OF THE FIRM, I GUESS.

LOOK AT THEIR LICENSE.

>> OKAY. THERE'S SOME BLANKS ON HERE THAT INDICATE THE DUE DATE TO CITY HALL.

HAS THE DATE BEEN ESTABLISHED OR SHALL WE ESTABLISH ONE?

>> THEY WERE PRESENTING THE DRAFT AND THEN ONCE YOU'VE DECIDED WHEN YOU WANT IT TO BE ADVERTISED AND HOW LONG, WE HAVE TO MAKE SURE WE DO IT FOR A CERTAIN PERIOD.

THE BLANKS WERE JUST BECAUSE THIS WAS A DRAFT, AND THEN ONCE YOU KIND OF ADVERTISE AND THERE'S OTHER PROCESSES FOR PROFESSIONAL SERVICES THAT YOU CAN AVAIL YOURSELVES OR WE CAN AVAIL THE CITY OF, BECAUSE WE'RE MAKING THE SELECTION BASED ON DEMONSTRATED COMPETENCE.

THE BLANKS CAN BE FILLED IN.

>> YEAH, THERE'S SO MANY DAYS WE HAVE TO ADVERTISE AND THEN WE'D LIKE TO HAVE WHERE THERE'S QUESTIONS DUE BY A CERTAIN DATE, AND CERTAIN THINGS LIKE THAT.

IF COUNCIL GIVES US THE GO AHEAD ON THIS, WE'LL START GETTING THOSE.

WE'LL BE ABLE TO START FILLING IN THOSE DATES FROM THAT POINT ON, BECAUSE THERE'S JUST DATES WE HAVE TO FILL IN FROM THAT POINT ON.

WE JUST DIDN'T WANT TO PUT THEM IN THIS DOCUMENT UNDER THE AUSPICION THAT EVERYONE WAS GOING TO APPROVE IT TONIGHT.

WE JUST WANTED TO MAKE SURE THAT WE WERE OKAY WITH WHAT WAS IN THE DOCUMENT, SO WE CAN MOVE FORWARD WITH IT.

>> I UNDERSTAND THAT.

I JUST WANTED TO KNOW IF COUNCIL HAD ANY DATES IN MIND THAT THEY THINK ARE IMPORTANT, OR ARE YOU COMFORTABLE WITH DELEGATING THAT TO STAFF?

>> TO DATE SOME OF THEM ARE SET BY STATE STATUTE.

CORRECT, AMY?

>> WELL, IT IS, BUT IF THEY HAVE AN IDEA OF LIKE WE WANT IT TOMORROW, AND THEN YOU GO FROM THERE ON HOW LONG IT HAS TO BE ADVERTISED OPEN AND ALL THAT.

>> MY QUESTION WOULD BE WHEN WE DO IT ON A REPEATING BASIS, WOULD THERE BE A TIME FRAME THAT WOULD BE BETTER? WOULD IT BE IN THE BUDGETING PROCESS, WOULD IT BE IN A CALENDAR YEAR OR WHAT HAVE YOU?

>> THESE DOCUMENTS AS WRITTEN ANTICIPATE A FIVE YEAR TERM AGREEMENT WITH EACH FIRM FOR THE DIFFERENT SUBJECT AREA.

>> LIKE I SAID, I JUST WANT TO KNOW IF Y'ALL ARE COMFORTABLE WITH LETTING STAFF DO THAT OR IF Y'ALL WANT TO STICK A DATE IN.

>> LET'S JUST JOG MY MEMORY ON SOMETHING.

IF THERE ARE FIVE YEAR TERMS AND YOU HAVE A NUMBER OF DIFFERENT DISCIPLINES THAT YOU'RE LOOKING AT, WE HAVE TO BE DILIGENT ON HOW WE WANT TO DO IT.

DO WE WANT TO DO THEM ALL THE SAME TIME FOR THE DIFFERENT DISCIPLINES? MY THOUGHT IS THAT WE MAY NOT KNOW WHAT WE NEED AT ANY TIME, SO THEY'RE GOING TO BE IN A STAGGERED MANNER THAT THEY'RE JUST GOING TO COME IN, SO WE'LL JUST HAVE TO KEEP AN EYE ON THAT.

FOR ME, I GUESS WE'D WANT TO HAVE THE DOCUMENT ACTIVE WHEN WE CAN SO WE CAN START BIDDING AND ACTUALLY GET A FLOW OF THE ENGINEERING SERVICES IN.

>> MAYBE I MISUNDERSTOOD.

I THOUGHT THIS GOES OUT FOR BIDS FROM ALL DISCIPLINES, WHETHER WE HAVE SOMETHING TODAY OR NOT, BUT IT PROVIDES THE CITY A TOOLBOX OR THIS LIST OF QUALIFIED ENGINEERS THAT FIT THAT SO THAT WHEN A PROJECT COMES UP, WE DON'T HAVE TO GO DO THE RFQ AND HAVE TO DEAL WITH THE TIMING THEN.

THE REPOSITORY OF THOSE DOCUMENTS.

IDEALLY, WE WOULD LOOK AT 45 DAYS FROM BEGINNING TO END.

I THINK WE HAVE TO ADVERTISE IT LIKE FOR 14 DAYS, AMY, IF I REMEMBER RIGHT.

>> YOU MAY WANT TO DO A LOT MORE.

>> MORE WORK.

>>THAT'S A MINIMUM.

>> I GUESS WHAT I'M REALLY ASKING IS, DOES COUNCIL HAVE A DATE WHERE THEY WOULD LIKE TO SEE THIS GO OUT FOR BID TO BE PUBLISHED, OR IS THAT SOMETHING YOU'RE COMFORTABLE WITH LETTING STAFF FIGURE THAT OUT WITH ALL THE LEGAL GUIDELINES AND WHAT NOT?

>> I'M COMFORTABLE WITH THEM DOING IT. [LAUGHTER]

>> I'M COMFORTABLE WITH THEM JUST-

>> ME AS WELL.

>> -SUBMITTING THE RFQ AS THEY CAN GET TO THE TASK.

IT'S NOT URGENT, BUT IF WE CAN FIT IT IN IN THEIR NORMAL SCHEDULED WORK TO BE ABLE TO SUBMIT IT, I DON'T THINK THEY NEED TO COME BACK TO COUNCIL IN ORDER TO GET APPROVAL.

>> I JUST DIDN'T WANT ANYBODY TO SAY, WAIT A MINUTE.

>> THE ONLY CAVEAT THAT I WOULD ADD IS THAT IF WITHIN THE BID PROCESS OR TALKING TO THE ENGINEERING FIRMS, IF THEY COME BACK AND THEY SAY THAT A CERTAIN TIME OF THE YEAR IS A BETTER YEAR FOR THEM TO BE LOOKING AT EVALUATIONS FOR BIDS, AS OPPOSED TO WHEN THEY'RE IN THE MIDDLE OF A BUNCH OF

[00:45:01]

THEIR WORK WHERE MAYBE THEY DON'T HAVE AS MUCH TIME.

IF THAT IS A FACTOR, THEN I WOULD SAY DO IT IN THE TIME FRAME WHEN THEY'RE GETTING MOST OF THEIR BIDS SO YOU CAN BE IN THE BID SEQUENCE WHEN THEY GET THEIR BIDS.

>> WE WOULD BRING THAT BACK TO COUNCIL AS AN OPINION FROM THOSE CONTRACTORS AT THAT POINT.

>> WE WOULD ONLY SAY THAT, I'D LIKE TO HAVE YOUR ESTIMATE OF WHEN YOU THINK YOU CAN GET IT OUT BECAUSE I DON'T REALLY WANT IT TO HIT THE BACK BURNER EITHER.

WHAT IS YOUR ESTIMATE? IF THAT SOUNDS FINE, THEN I'M HAPPY TO HAVE YOU RUN WITH THAT.

>> WE WOULD PROBABLY TRY TO GET OUT THIS WEEK, SOMETIME WITHIN THIS WEEK, WITHIN A WEEK TO GET IT OUT.

>> I'M SORRY. ARE YOU FINE WITH THAT? I DON'T WANT THIS JUST HANGING OUT HERE.

[LAUGHTER] WE SPENT A LOT OF TIME ON THIS, SO I'D LIKE TO GET THIS OUT AS QUICKLY AS POSSIBLE.

>> IT'S VERY WELL DONE.

>> I WAS GOING TO SAY IT'S A PRETTY EXTENSIVE DOCUMENT AND I APPRECIATE ALL THE EFFORT THAT WENT INTO IT.

>> AS YOU'RE ADVERTISING IT, I TRUST YOU WILL REALLY ADVERTISE WIDELY TO ALL THE ENGINEERS BECAUSE THEY BASICALLY ARE GOING TO HAVE FIVE YEARS BEFORE THEY CAN BID AGAIN.

>> THERE'S SOME BID SITES THAT WE'LL PUT IT ON AND THEN WE'LL ADVERTISE IT ON THE DALLAS NEWSPAPER.

>> YOU CAN ALSO REACH OUT TO INDIVIDUAL FIRMS.

>> I'VE GOT A COUPLE OF INDIVIDUAL FIRMS THAT WE WOULD REACH OUT TO THAT THE CITY HAS DONE BUSINESS WITH BEFORE.

>> IF THAT'S ALL THE QUESTIONS THEN I WOULD TAKE A MOTION.

>> MADAM MAYOR, I'LL MAKE A MOTION THAT WE TAKE THE APPROPRIATE ACTIONS TO UTILIZE THIS REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES.

>> I SECOND.

>> YOU'RE SAYING THAT GO AHEAD AND GO OUT FOR BID?

>> GO AND GET FOR BID WHEN WE CAN GET THAT READY IN THE TIME FRAME THAT MR. OLSON HAD COMMUNICATED.

>> WE HAVE A MOTION BY MAYOR PRO TEM REED AND A SECOND BY COUNCIL MEMBER KERCHO TO PROCEED ADVERTISING REQUESTS FOR QUALIFICATIONS FOR ENGINEERING SERVICES.

>> I'D SECOND THAT.

ANY FURTHER QUESTIONS? THEN I'LL CALL FOR YOUR VOTE.

ANY OPPOSED? NOT HEARING ANY, MOTION PASSES, 4, 0.

ON MY MOTION, I AM GOING TO PULL ITEM NUMBER 10.

WE HAD A TECHNICAL GLITCH WHICH CAUSED A MATERIAL DEFICIENCY AND WE NEED TO GET THAT CORRECTED.

WE HOPE IT WILL BE CORRECTED AND THIS WILL COME BACK ON THE FEBRUARY 20TH AGENDA.

WE APOLOGIZE, BUT WE JUST CANNOT GO FORWARD WHEN WE HAVE A MATERIAL DEFICIENCY, BUT WE WILL GO FORWARD ON ITEM NUMBER 11.

[11. CONSIDERATION AND/OR ANY APPROPRIATE ACTION AUTHORIZING STAFF TO OBTAIN A SCOPE OF SERVICES AND ESTIMATE OF PROBABLE COSTS FOR ENGINEERING SERVICES PERFORMED BY THE CITY’S ENGINEER, BIRKHOFF, HENDRICKS & CARTER, LLP, RELATED TO THE WATER LINE RELOCATION AND IMPROVEMENTS ON DUBLIN ROAD.]

CONSIDERATION AND/OR ANY APPROPRIATE ACTION AUTHORIZING STAFF TO OBTAIN A SCOPE OF SERVICES, AN ESTIMATE OF PROBABLE COST FOR ENGINEERING SERVICES PERFORMED BY THE CITY'S ENGINEER, BIRKHOFF, HENDRICKS, AND CARTER, LLP RELATED TO THE WATER LINE RELOCATION AND IMPROVEMENTS ON DUBLIN ROAD.

I BELIEVE, MR. OLSON, YOU'RE GOING TO TALK ABOUT THIS BECAUSE WHAT YOU NEED IS DIRECTION FROM COUNCIL ON PROCEEDING.

>> YES. WE JUST NEED COUNCIL TO GIVE US DIRECTION TO BRING BACK AN AGREEMENT WITH BIRKHOFF, HENDRICKS, AND CARTER FOR AN AGREEMENT TO BRING BACK THE WATER LINE AGREEMENT FOR THE DUBLIN ROAD APPROVEMENTS.

>> I'D LIKE TO POINT OUT THAT WE HAVE OVER $1 MILLION THAT MUST BE SPENT BY THE END OF THIS FISCAL YEAR.

>> WELL, NO. IT'S GOT TO BE APPROPRIATED BY THE END OF 2024, BUT SPENT BY 2026. YES.

>> WELL, WE NEED TO GET IT APPROPRIATED?

>> I WOULD COMMENT ON THAT JUST FROM PAST READING WITHIN THE TML THAT WHAT THEY SENT AROUND WAS THERE WAS MORE THAN APPROPRIATION.

>> RIGHT.

IT WAS THAT BY THE END OF THIS YEAR, YOU HAD IT BASICALLY EITHER, A, PAID FOR, OR B, BILLED FOR.

IN OTHER WORDS, COMMITTED TO THE DOLLAR AMOUNT.

>> NOT WAY THE FEDERAL GOVERNMENT'S DESCRIBED IT.

>> JUST ASK THAT WE VERIFY THAT. [OVERLAPPING]

>> WE'LL VERIFY THAT, BUT THAT'S NOT WHAT THE FEDERAL GOVERNMENT'S RULINGS HAVE COME OUT WITH THAT.

>> I JUST LOOKED AT THE LINKS THAT WERE SENT OUT, WHICH I ASSUME GO TO THE FEDERAL GOVERNMENT [LAUGHTER] AS WELL,

[00:50:03]

AND IT SAID OTHERWISE.

I WOULD JUST VERIFY IT.

>> YOU WANT TO MAKE SURE.

>> I GUARANTEE YOU WE'LL GO THROUGH REAL QUICK WITH 1.16.

>> [LAUGHTER] WE WILL INDEED.

>> THE GOAL HERE IS TO BASICALLY APPROVE THE ABILITY TO GO OUT AND GET A QUOTE FOR DOING ENGINEERING SERVICES TO DESIGN THE NEW WATER LINE SYSTEM THAT WOULD BE IN PLACE FOR BOTH NORTH AND SOUTH DUBLIN ROAD?

>> YES. THIS WILL GIVE US THE COST ESTIMATE FOR THE NORTH AND SOUTH.

IDEALLY, WHAT THIS WOULD DO, WE WOULD WANT TO START WITH THE SOUTH END BECAUSE THAT'S THE AREA THAT WE KNOW WE HAVE THE BIGGEST ISSUES WITH THE WATER LINES BECAUSE THERE'S A LOT OF TWO INCH, FOUR INCHES IN THAT AREA THAT WE WOULD COMBINED TO MAYBE AN 8-10 INCH.

GARY, IS THAT CORRECT?

>> AN EIGHT.

>> AN EIGHT IN THAT AREA.

THEN ABANDON IN PLACE WHAT'S CURRENTLY THERE AND MOVE WHAT'S TO THE OPPOSITE SIDE OF THE ROADWAY.

THAT'S WHAT WE WOULD LOOK AT.

THEN JUST GET A COST ESTIMATE OF WHAT THOSE COSTS ARE GOING TO COST AND THEN JUST GO FORWARD WITH THAT.

>> JUST TO CLARIFY, THE COST, IT'S THE COST TO DO THE DESIGN OF THE ROAD AND THE COST OF THE ACTUAL PROJECT, MATERIALS AND LABOR?

>> JUST THE DESIGN OF THE [OVERLAPPING] WATER LINES.

YES. WE'RE TRYING TO KEEP THAT PROJECT JUST TO ITSELF.

>> GOT IT. THANK YOU.

>> TO ADD TO THAT, BASICALLY, PRIOR TO BE ABLE TO GO OUT FOR A BID TO GET THE ACTUAL COST AND CREATE RFQ, THEN IT BASICALLY NEEDS TO BE ENGINEERED SO YOU CAN HAVE THE BLUEPRINT OF WHAT YOU WANT TO DO. IT'S THE FIRST STEP.

>> ABSOLUTELY.

>> PERFECT.

>> BECAUSE BEFORE WE TOUCH THE ROAD, WE NEED TO DEAL WITH THE WATER LINES SO WE DON'T HAVE TO TEAR UP A BRAND NEW ROAD TO THEN DEAL WITH THE WATER LINES.

WHAT I'M HEARING EVERYBODY ON COUNCIL SAY IS THAT YOU'RE OKAY WITH DIRECTING STAFF TO GO AHEAD AND GET WITH THE CITY'S ENGINEER TO AUTHORIZE THE ENGINEERING SERVICES?

>> RIGHT.

>> YES, MA'AM.

>> I DON'T THINK WE NEED A VOTE ON THAT.

I THINK THAT'S JUST THAT WE APPROVED IT.

>> AS LONG AS WE HAVE STAFF DIRECTION TO GIVE US, WE'RE GOOD.

>> STAFF DIRECTION IS GO FORWARD. [LAUGHTER]

>> THAT'S WHAT WE WERE TRYING TO GET.

WE WERE JUST MAKING SURE IT WAS DONE IN A MEETING.

[OVERLAPPING]

>> WOULD YOU LIKE IT TO BE A VOTE?

>> NO. I THINK WE'RE GOOD THERE.

>> IF YOU WANT TO VOTE, WE'LL DO A VOTE.

ITEM NUMBER 12.

[12. CONSIDERATION AND/OR ANY APPROPRIATE ACTION FOR APPROVAL OF THE TRADE-IN SALE OF TWO FIRE ENGINES. (1994 PIERCE PUMPER ENGINE 812 AND 2001 SPARTAN PUMPER ENGINE 811). ]

CONSIDERATION AND OR ANY APPROPRIATE ACTION FOR APPROVAL OF THE TRADE IN SALE OF TWO FIRE ENGINES.

I SEE WE HAVE TWO FIRE GUYS HERE THAT ARE GOING TO TALK TO US ABOUT TRADING IN ENGINE 812 AND PUMPER ENGINE 811.

I DON'T KNOW IF JUSTIN OR JEFF OR BOTH OF YOU, WOULD YOU COME UP TO THE PODIUM AND TALK TO US ABOUT IT?

>> WE CAN DO THAT. DO I NEED TO PUT ANYTHING UP OR DO YOU HAVE THAT IN THE PACKET?

>> IN THE PACKET.

>> PERFECT. OUR PROPOSAL IS, AS YOU'VE SEEN FROM DACO, $50,000 FOR TWO FIRE APPARATUS.

WE'VE DONE OUR RESEARCH THROUGH RENE BATES AND GOVDEALS, IS WHO WE WERE RECOMMENDED BY LUKE TO GO THROUGH.

THOSE PRICES WERE NOT UP TO PAR TO OUR STANDARDS, SO WE DECIDED TO REACH BACK OUT TO DACO.

THEY OFFERED THE $50,000.

THE OTHER COMPETITOR, SIDDONS-MARTIN GROUP, IT WAS 28,000 FOR BOTH OF THEM.

I KNOW THAT PRICE HAS GONE DOWN SINCE THEN.

I THINK THAT WAS IN 2021 WHEN WE DID THAT.

WE'RE TRYING TO GET APPROVAL TO GET THOSE THINGS SOLD.

>> BUT WE WOULDN'T TURN THEM IN UNTIL WE GET OUR NEW ENGINES THAT WE HAVE ORDERED?

>> THAT IS CORRECT.

>> YOU SAID ENGINES OR ENGINE?

>> ENGINE. WHAT DID YOU SAY?

>> ENGINE.

>> ENGINE, YES. ONE. [LAUGHTER]. ONCE EVERYONE COMES IN, DACO WILL TAKE OVER THAT.

>> YOU FEEL THIS IS THE BEST THAT CAN BE DONE WITH THESE TWO?

>> WE FEEL. WE'VE DONE A LOT OF RESEARCH ON IT AND SAT BACK AND WAITED TO SEE WHAT THE OPEN MARKET WAS LIKE.

IT'S HORRIBLE FOR A 20 PLUS ENGINE OUT THERE, 20 YEARS, THAT IS.

>> I UNDERSTAND ONE OF THEM, THEY DON'T EVEN MAKE ANYMORE, IS THAT CORRECT?

>> THEY DON'T MAKE EITHER OF THEM ANYMORE.

THEY MAKE THE BRAIN OF ONE OF THEM, [LAUGHTER] BUT THEY DON'T MAKE THE OTHER ONES.

[00:55:02]

>> COUNCIL, ANY QUESTIONS?

>> I THINK IT'S GOOD THAT WE GET SOME REVENUE FROM THEM.

AGAIN, I KNOW THAT FIRE EQUIPMENT AND OTHER APPARATUS IS A DIFFERENT PRICING STRUCTURE, BUT I KNOW THAT THE VEHICLE MARKET IS GOING DOWN.

I THINK THIS IS SOMETHING TO TAKE ADVANTAGE OF WHILE WE HAVE SOME MORE ASSET VALUE.

>> I HAVE A QUICK QUESTION. THIS IS BASICALLY LOCKING IN A TRADE IN THAT WE'RE GOING TO TAKE PLACE IN TWO YEARS, CORRECT? IS THERE ANY REQUIREMENT OF WHAT SHAPE THEY ARE WITHIN TWO YEARS? LET'S SAY THEY, FOR WHATEVER REASON, ARE A LOT WORSE THAN THEY ARE TODAY.

IS THERE ANY REQUIREMENT OF WHAT THESE VEHICLES HAVE TO BE WHEN WE ACTUALLY TRADE IT IN?

>> THERE IS NOT. WE HAVE OUR MAINTENANCE PROGRAM THAT WE DO.

ENGINE 811 IS CURRENTLY IN THE SHOP RIGHT NOW WITH THE PERMIT OF MAINTENANCE THAT IT NEEDS, AND THAT'S BEEN AN EVERY YEAR THING THAT WE BUDGET FOR ON THAT.

AS LONG AS WE'RE MAINTAINING IT, IT MEETS THE STANDARD, WE SHOULD BE GOOD WITH THAT.

SIGNING THE CONTRACT WILL LOCK THAT IN UNLESS IT'S OBVIOUSLY WRECKED OR SOMETHING HAPPENS, GETS HIT ON THE ROAD, WE'LL HAVE TO RE-EVALUATE AT THAT POINT.

>> THANK YOU. [NOISE] [LAUGHTER]

>> I'VE SEEN THE FIRE DEPARTMENT. [LAUGHTER]

>> NEVER KNOW WHAT WILL HAPPEN.

>> ANY OTHER QUESTIONS OR COMMENTS, COUNCIL?

>> JUST THANK YOU FOR DOING THE RESEARCH AND TRYING TO FIND A GOOD PROPOSAL.

I THINK IT'S A GOOD PROPOSAL, SO THANK YOU FOR THAT.

>> IF THERE'S NOTHING FURTHER, I WOULD ACCEPT A MOTION.

>> MADAM MAYOR, I MOVE THAT WE APPROVE THE TRADE IN SALE OF THE TWO FIRE ENGINES.

>> MADAM MAYOR, I SECOND THE MOTION.

>> WE HAVE A MOTION BY COUNCIL MEMBER TERRY LYNCH AND A SECOND BY COUNCIL MEMBER AMANDA NOE TO APPROVE THE TRADE IN SALE OF TWO FIRE ENGINES.

ANY FURTHER DISCUSSION? NOT HEARING ANY.

I'LL ASK FOR YOUR VOTE.

ANY OPPOSED? NOT HEARING ANY.

MOTION PASSES. THANK YOU, GENTLEMEN. I'M GOING TO TAKE ITEM 14 AND THEN DO ITEM 13 CONSIDERATION AND OR ANY APPROPRIATE ACTION ON

[14. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2024-777 MAKING AN APPOINTMENT TO THE PARKS AND RECREATION (P&R) COMMISSION ALTERNATE TWO POSITION EXPIRING NOVEMBER 30, 2024. ]

RESOLUTION NUMBER 2024-777: MAKING AN APPOINTMENT TO THE PARKS AND RECREATION COMMISSION ALTERNATE TO POSITION EXPIRING NOVEMBER 30TH, 2024.

WE HAVE AN APPLICANT, WENDY CLARK, WHO HAS PARTICIPATED WITH PARKS AND REX, AND IS REQUESTING TO BE NAMED TO AN ALTERNATE POSITION.

ANY QUESTIONS YOU HAD HER HER APPLICATION IN YOUR PACKET.

IF THERE ARE NO QUESTIONS, THEN I WOULD ACCEPT YOUR MOTION.

>> MADAM MAYOR, AFTER REVIEWING HER QUALIFICATIONS AND THE FACT THAT SHE'S BEEN ENGAGED, I WOULD MAKE A MOTION TO APPOINT HER AS AN ALTERNATE, AND ON RESOLUTION NUMBER 2024-777, MAKING THE APPOINTMENT TO THE PARKS AND RECREATION COMMISSION.

>> WE HAVE A MOTION BY MAYOR PRO TEM REED, AND A SECOND BY COUNCIL MEMBER LYNCH TO APPOINT WENDY CLARK TO POSITION OF PARKS AND RECREATION.

>> I SECOND THAT.

ANY FURTHER DISCUSSION? NOT HEARING ANY, I'LL CALL FOR YOUR VOTE.