[00:00:02]
[CALL TO ORDER]
>> I HEREBY CALL THE CITY COUNCIL MEETING OF PARKER, TEXAS TO ORDER.
IT IS JANUARY 16TH, 2024, AT 6:00 PM.
AT THIS TIME, I WILL ASK MR. OLSON, DO WE HAVE A QUORUM?
>> AT THIS TIME, I WILL NOTE THAT WE ARE NOT GOING TO EXECUTIVE SESSION, THAT HAS BEEN CANCELED, AND WE WILL GO DIRECTLY TO THE PLEDGES.
I WILL ASK TODD IF YOU WILL PLEASE LEAD US IN THE AMERICAN PLEDGE AND RANDY IF YOU'LL LEAD US IN THE TEXAS PLEDGE.
>> THANK YOU. AT THIS TIME, I WILL ASK, ARE THERE ANY PUBLIC COMMENTS? SINCE I'VE SEEN NO PUBLIC, I'LL TAKE IT THERE'S NO COMMENT.
[LAUGHTER] FOR THOSE THAT ARE WATCHING US, I NEED TO DO THE INTRODUCTIONS.
[NOISE] AT THE FAR END IS RANDY KERCHO, COUNCILMEMBER KERCHO.
NEXT TO HIM IS COUNCILMEMBER TERRY LYNCH.
NEXT TO HER IS MAYOR PRO TEM JIM REED, AND OUR CITY ATTORNEY, AMY STANPHILL IS OUT ILL, SHE WILL NOT BE HERE TONIGHT.
NEXT TO ME IS CITY ADMINISTRATOR, LUKE OLSON.
NEXT TO MR. OLSON IS COUNCILMEMBER AMANDA NOE AND NEXT TO AMANDA IS COUNCILMEMBER TODD FECHT.
ON THE FIRST ROW, WHICH I DON'T KNOW IF YOU CAN SEE OR NOT, LAURIE NEWTON IS OUR CITY SECRETARY TONIGHT.
GARY MACHADO, OUR DIRECTOR OF PUBLIC WORKS, GRANT SAVAGE, OUR DIRECTOR OF FINANCE, AND KENNY PRICE, OUR CHIEF OF POLICE.
NOW WE WILL GO TO ITEMS OF PUBLIC INTEREST.
[ITEMS OF COMMUNITY INTEREST]
I WILL NOTE THAT THE PARK'S AND RECREATION COMMISSION MEETING HAS BEEN RESCHEDULED FROM VALENTINE'S DAY TILL THURSDAY, FEBRUARY 15TH, AT 5:00 PM.I WILL ALSO NOTE AT THIS TIME TRASH SLOTS ONE DAY BECAUSE OF THE WEATHER.
EVERYBODY, YOUR TRASH WILL SLOT ONE DAY.
IF YOU'RE PLANNING TO RUN FOR OFFICE, THE FILING OPENS TOMORROW AND IT CLOSES FEBRUARY 16TH AT 5:00 PM SHARP.
WE WILL ALSO BE HOSTING THE VOTING FOR THE MARCH 5TH PRIMARY ELECTION FOR STATE PEOPLE.
EARLY VOTING STARTS FEBRUARY 20TH AND ENDS ON MARCH 1ST.
THE LAST DATE OF REGISTER TO VOTE IS APRIL 4TH.
IF YOU'RE NOT REGISTERED TO VOTE IN THE CITY OF PARKER, PLEASE GET YOUR REGISTRATION CURRENT.
NEXT, WE WILL GO TO INDIVIDUAL CONSIDERATION ITEMS.
[1. APPROVAL OF MEETING MINUTES FOR DECEMBER 19, 2023. [REGULAR MEETING]]
ITEM NUMBER 1, APPROVAL OF THE MEETING MINUTES FOR DECEMBER 19TH, 2023.COUNCIL, DO YOU HAVE ANY COMMENTS?
>> MADAM MAYOR, I WANT TO MAKE A MOTION IN THAT WE APPROVE THE MEETING MINUTES FOR DECEMBER 19TH, OF 2023.
>> WE HAVE A MOTION BY MAYOR PRO TEM REED TO APPROVE THE MEETING MINUTES.
>> WE HAVE A MOTION AND A SECOND TO APPROVE THE MEETING MINUTES FOR DECEMBER 19TH, 2023.
>> NOT HEARING ANY, I'LL CALL FOR YOUR VOTE.
ALL THOSE THAT ARE FOR APPROVAL, PLEASE RAISE YOUR RIGHT HAND.
ANYONE OPPOSED? PASSES 5-0. THANK YOU.
[2. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON 2023 PARKERFEST DONATIONS.]
CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON 2023 PARKERFEST DONATIONS.[NOISE] IN YOUR PACKET, YOU SHOULD HAVE RECEIVED A DONATION LIST WHICH INDICATES TOTAL DONATION OF $15,424.26.
I WOULD REALLY LIKE TO THANK ALL OF OUR DONORS AND SPONSORS FOR THIS.
[00:05:07]
THIS IS ABSOLUTELY AWESOME.I'M GOING TO GO AHEAD AND READ THEM JUST TO LET THEM KNOW HOW MUCH WE APPRECIATE THEM.
FIRST UNITED BANK, MARTIN STONE, MCCLURE PARTNERS, PROSPERITY BANK, CITY TURF, MICHAEL LANGE FOR GIANT PARTY SPORTS, DONIHOO FARMS (WARNER GROUP), KING'S CROSSING FIVE (WARNER GROUP), SOUTHFORK RANCH, RICHARD PRATT, JILL LAMBOUSES, MISCELLANEOUS DONATIONS VIA SQUARE READER, MISCELLANEOUS CASH DONATIONS, GOODS AND SERVICES, REPUBLIC SERVICES, WHO WAS AN AWESOME SPONSOR, AS IS SOUTHFORK, AND JEFF AND LIZ MCCORMICK.
AT THIS TIME, I WOULD ACCEPT A MOTION TO ACCEPT THESE INTO THE CITY.
>> MADAM MAYOR, I MAKE A MOTION THAT WE ACCEPT THE DONATIONS AS READ INTO THE CITY.
>> WE HAVE A MOTION BY COUNCILMEMBER NOE, IS THERE A SECOND?
>> I'D SECOND THAT MADAM MAYOR.
>> WE HAVE A MOTION AND A SECOND TO ACCEPT THE 2023 PARKERFEST DONATIONS OF $15,424.26 TO ACCEPT THEM BY THE CITY.
ANY DISCUSSION? IF NOT, THEN I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR PLEASE RAISE YOUR RIGHT HAND.
ANYONE OPPOSED? OKAY. MOTION PASSES, 5-0. THANK YOU.
NEXT, WE HAVE CONSIDERATION AND OR ANY APPROPRIATE ACTION ON RESOLUTION NUMBER
[3. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2024-775 REGARDING THE EXTENSION AND RATE INCREASE ADDENDUM TO THE LEASE AGREEMENT WITH MOBILE MODULAR.]
2024-775 REGARDING THE EXTENSION AND RATE INCREASE ADDENDUM TO THE LEASE AGREEMENT WITH MOBILE MODULAR, WHICH IS THE POLICE BUILDING.TERRY, I BELIEVE YOU HAD SOME QUESTIONS ON THIS THE LAST TIME THIS CAME UP ON THE PPEO?
>> YES. AND THERE IS INFORMATION PROVIDED ON THE PPE AS FAR AS THAT THE [INAUDIBLE]
>> IT'S A PASS THROUGH SINCE THE LESSOR.
THE LESSOR IS A TAX BY THE STATE THAT HAS PASSED ON THROUGH TO US, THE LESSEE.
MS. STEINFIELD, RESEARCHED THAT ALONG WITH MYSELF AND CHIEF PRICE, WE WENT THROUGH THAT, AND WE FOUND ALL THAT INFORMATION.
THE PPE IS A CALIFORNIA TERM, IS WHAT WE FOUND OUT.
>> I JUST WANT TO MAKE SURE THAT ALL THE QUESTIONS THAT COUNSEL HAD THE LAST TIME WE HAD THIS ON THE AGENDA ARE NOW RESOLVED.
>> THE OTHER ITEM I THINK THAT WE DISCUSSED WAS THE ACTUAL PURCHASE PRICE WHICH I SAW IS IN THERE.
JUST FOR THE RECORD, I THINK WITH THE MONTHLY PAYMENTS, IT'D BE ABOUT A FOUR AND A QUARTER YEAR PAYBACK THE WAY IT IS RIGHT NOW.
>> IT WAS A QUESTION THAT CAME UP, SO WE JUST PUT ALL THAT IN THERE.
THAT WAY WE HAD EVERYTHING WITHIN THE AGENDA MEMO, SO EVERYONE HAD THE SAME INFORMATION.
>> WE CAN DISCUSS IT ANOTHER TIME.
>> AS I LOOKED AT THE PURCHASE PRICE, CERTAINLY WE'RE GOING TO KEEP IT FOR THE TWO YEARS IF NOT CONSIDERABLY.
>> HOLD UP. I HAVE I WILL PUT IT ON THE FUTURE AGENDA.
THE WORDING OF THIS DOES NOT ALLOW IT TO BE DISCUSSED TONIGHT.
>> THIS IS JUST FOR THE EXTENSION OF THE RATE INCREASE, THE CURRENT.
>> THIS IS JUST FOR THE EXTENSION AND RATE INCREASE ADDENDUM.
IT DOESN'T ALLOW FOR TALKING ABOUT PURCHASING OR OTHER THINGS.
>> I THINK WE NEED TO DISCUSS THAT BECAUSE THAT AFFECTS HOW WE ANSWER THE QUESTION ABOUT WHETHER WE EXTEND THE LEASE OR NOT.
>> SO TO FOLLOW UP, CERTAINLY, I BELIEVE WE'RE GOING TO KEEP IT THE TWO YEARS AND CERTAINLY I THINK AT LEAST THREE.
SO AS I LOOKED AT THE NUMBERS, INCLUSIVE OF THE 13,000 THAT WE WOULD
[00:10:01]
PAY IF WE HAD TO HAVE IT REMOVED, WHICH IS IN THERE, THAT AFTER TWO YEARS WE WOULD HAVE HAD A TOTAL EXPENDITURE OF ABOUT 76,000 [NOISE] LEAVING ABOUT 41,000 TOWARDS REMAINING OF THE PURCHASE PRICE.IF WE KEPT AT THE THREE YEARS, THE NUMBERS BECOME EVEN 108,000 WE WOULD HAVE SPENT OVERALL LEAVING ONLY 9,600 LEFT TO HAVE REACHED THE PURCHASE PRICE.
CERTAINLY, I BELIEVE WE'LL KEEP IT, AGAIN, THE TWO YEARS IF NOT THREE, IF NOT EVEN MORE THAN THREE.
AND THE BUILDING ITSELF, I THINK IS CERTAINLY MOVABLE.
FIRST, IF WE EVER HAD BUILT ANOTHER BUILDING, WE'RE GOING TO NEED SPACE FOR PEOPLE TO BE IN TEMPORARY PLACE OR WHAT HAVE YOU OR A PLACE TO USE IT, BUT WHATEVER, IT'S A GOOD SPACE, AND I THINK THAT IT'S MOVABLE TO ANY NUMBER OF LOCATIONS.
IT CAN BE USED FOR STORAGE, IT COULD BE USED FOR ALTERNATE SITE, IT COULD BE USED FOR A LOT, BUT THE AMOUNT THAT WE'RE GOING TO SPEND OVER AT LEAST THREE YEARS BASICALLY GIVES IT TO US FREE AT THE END.
AT THE VERY END I ASKED CHIEF PRICE TODAY WHAT WE WOULD HAVE TO TAKE OVER BECAUSE THE BUILDING IS BEING LEASED, MEANING WHAT IS THE COMPANY ACTUALLY DOING.
SO BASICALLY IS THE LIGHT BULBS IN THE PLACE, WE'D HAVE TO START DOING THAT OURSELVES.
IF A CEILING TILE OR SOMETHING OF THAT NATURE NEEDS TO BE REPLACED, WE'D HAVE TO DO IT, BUT ONE COSTLY ITEM WHICH COULD BE COSTLY IS THE AIR CONDITIONING UNITS.
WE WOULD THEN BE RESPONSIBLE FOR THE AIR CONDITIONING UNITS.
SO MINUS THAT, PRETTY MUCH EVERYTHING ELSE IS SOMEWHAT IMMATERIAL.
WHEN WE DO GET IT, I'D LIKE TO PUT IT AS SOON AS WE CAN.
THEN THE AGENDA BECAUSE THE SOONER THAT IF WE VOTE TO PURCHASE THE SOONER, THE BETTER.
AS OPPOSED TO CONTINUE TO PAY THE MONTHLY AMOUNTS.
>> WELL, ALSO, AT THE END OF THE THIRD OR FOURTH YEAR, WE HAVE AN ASSET WE COULD GO SELL TOO.
IT SEEMS LIKE A NO-BRAINER UNLESS I'M MISSING SOMETHING.
>> GRANT, WHERE WOULD WE TAKE THOSE FUNDS OUT OF TO GET THE 117?
>> IT WOULD HAVE TO BE DISCUSSED SO WE WOULD MAKE HEALTHY DECISION ON WHAT FUNDS ARE USED FOR THAT, WHETHER THE FACILITY FUNDS OR THE PAYROLL FUNDS.
>> THE OTHER THING THAT I THINK IS IMPORTANT IN THE URGENCY OR THE TIMING OF THIS IS PRESENTLY, IF I RECALL, THE CONTRACT IS DATED DECEMBER AND IT STARTS IN DECEMBER, AND SO I'D HATE FOR THEM TO REVERT BACK TO A MONTH TO MONTH AND START CHARGING US THE MONTHS, AND THEN THE QUICKER WE CAN GET THIS DONE, THE LESS LEASE PAYMENTS WE COULD MAKE.
I WOULD CONTEND THAT IN THE DISCUSSIONS OF THE ULTIMATE CASH VALUE, THAT WE APPROACH THE ENTITY ABOUT POSSIBLY USING THE DATE OF THE END OF THE LAST LEASE AS THE DATE OF THE PURCHASE, AS WELL TO CONSIDER, BUT I AGREE WITH MR. KERCHO.
I THINK IT MAKES SENSE THAT WE NOT RENEW THIS LEASE, THAT WE RATHER PURCHASE IT AND CONSIDER THAT AN ASSET.
>> AT THIS TIME, I'M GOING TO CALL IT BACK TO THE AGENDA ITEM, WHICH IS CONSIDERATION AND OR ANY APPROPRIATE ACTION ON RESOLUTION NUMBER 2024-775 REGARDING THE EXTENSION AND OUR RATE INCREASE ADDENDUM TO THE LEASE AGREEMENT WITH MODULAR MOBILE.
AT THIS TIME, IS THERE ANY MOTION?
>> MAYOR, I MAKE A MOTION TO BASICALLY REMOVE THIS FROM THE AGENDA AND PLACE IT ON THE NEXT AGENDA WITH THE OPPORTUNITY TO DISCUSS PURCHASE THEREOF.
>> IS THE MOTIONS SHOULD BE THAT WE DELAY DECISION? IS THAT THE CORRECT MOTION TO MAKE IN TERMS OF POSSIBLE MOTIONS?
[00:15:01]
>> I THINK YOU JUST LET THIS MOTION DIE.
I THINK YOU LET THIS DIE AND THEN YOU GIVE STAFF DIRECTION TO COME BACK WITH THE PURCHASE ON THE FEBRUARY 6TH.
IN OTHER WORDS, IS THERE A MOTION?
>> NOT HEARING ANY MOTION, THE ITEM NUMBER 3 DIES FOR WANT.
AND WE WILL PUT THIS AS A FUTURE AGENDA ITEM AS QUICKLY AS POSSIBLE.
WHEN I GET TO FUTURE AGENDA, ADAMS, RANDALL CAN WORD IT HOW HE WANTS IT.
>> [OVERLAPPING] SINCE THERE WAS AN ACTUAL MOTION AND A SECOND, SHOULD WE VOTE IT?
>> SINCE THERE WAS AN ACTUAL MOTION AND A SECOND, SHOULD WE VOTE IT?
>> THANK YOU. [OVERLAPPING] [LAUGHTER] YES, WE DID.
[LAUGHTER] SHE'S PROBABLY CALLING NOW.
[4. DISCUSSION/REVIEW OF UTILITIES BUILDING.]
DISCUSSION AND REVIEW OF UTILITIES BUILDING.WE HAVE A PUMP STATION AND WE'VE TALKED SEVERAL TIMES ABOUT HAVING A BUILDING AT THE PUMP STATION, BUT WE'VE NEVER TALKED AS A GROUP ABOUT IT.
SO THIS IS OUR CHANCE TO TALK ABOUT IT AND SEE WHAT IT IS WE WANT IF WE WANT AND WHAT WE WANT TO DO.
>> LUKE, WOULD YOU LIKE TO WALK THROUGH THE BLOCK DIAGRAM IN THE BUILDING CONCEPT FIRST?
[BACKGROUND] WHAT WE HAVE HERE, THERE'S BEEN A COUPLE OF DIFFERENT ITERATIONS OF THIS.
THIS IS BASICALLY JUST A VERY HIGH LEVEL CONCEPTUAL DESIGN THAT MYSELF AND MR. MACHADO HAVE COME UP WITH FOR THE PUBLIC WORKS BUILDING.
I'M TRYING TO PULL IT UP HERE A LITTLE BIT.
THERE WE GO. AGAIN, THIS IS A VERY HIGH LEVEL.
STILL EVERYTHING CAN BE ADJUSTED.
THERE'S NOTHING SET IN STONE ON THIS.
THIS WAS JUST GIVING US AN IDEA OF WHERE STUFF COULD GO, HOW STUFF WOULD BE LAID OUT, STUFF LIKE THAT WITHIN THE BUILDING.
ONE OF THE MAIN THINGS WHAT WE WANTED TO DO WAS GET SOME DRIVE-THROUGH BAYS SO WE COULD DRIVE THROUGH THE EQUIPMENT, LOAD STUFF UP.
IT'S A LOT EASIER TO GET EQUIPMENT IN AND OUT WHEN WE CAN JUST DRIVE IT THROUGH SOMETIMES, AND ESPECIALLY IF WE HAVE TRAILERS, PULL THOSE TRAILERS THROUGH, GET THAT STUFF DONE, THAT'S WHAT THIS WOULD BE.
THEN WE COULD STORE SOME OF THE HEAVY EQUIPMENT LIKE THE VAC TRUCK AND OTHER THINGS IN HERE DURING THE WINTERTIME, INSTEAD OF HAVING TO MAKE ROOM OVER AT THE FIRE STATION AND DO THE LITTLE DANCE THAT WE HAVE TO DO WITH THE EQUIPMENT ON WINTER TIME, AND STUFF LIKE THAT.
THEN OVER HERE ON THE BOTTOM AREA, WE WOULD HAVE A LITTLE SHOP AREA, AND THEN WE'D ALSO HAVE LIKE AN AREA TO STORE ADDITIONAL METERS AND STUFF LIKE THAT.
CURRENTLY, WE JUST DON'T HAVE MUCH ROOM TO STORE METERS AND ALL THAT STUFF.
WE'RE VERY LIMITED ON THE AMOUNT OF STUFF WE CAN ORDER AND ALL OF THAT.
THEN WITHIN THE BUILDING ITSELF, THIS IS ALL STILL UP FOR PLAY HERE, WE'D LIKE TO GET A SCADA ROOM SET UP WITHIN ONE OF THESE OFFICES HERE.
THAT WAY, WE CAN ACTUALLY MONITOR AND HAVE A SECURITY SYSTEM.
>> WOULD YOU EXPLAIN WHAT SCADA IS?
>> SCADA IS SO WE CAN MONITOR ALL OF OUR WATER PUMPS, OUR WATER TOWERS, AND WE'LL ALSO HAVE A CAMERA SYSTEM INSTALLED AT ALL OF OUR PUMP STATIONS AND EVERYTHING SO WE CAN MONITOR EVERYTHING 24/7 BASICALLY FOR THAT PURPOSE, FOR SECURITY REASONS.
[00:20:03]
ONE OF THE THINGS WE'D LIKE TO DO ALSO IS GET SHOWERS.OUR GUYS ARE SOMETIMES [LAUGHTER] WELL, THEY DO LIVE HERE SOMETIMES, YEAH.
>> YEAH, THEY GET SOILED, LET'S JUST PUT IT THAT WAY.
>> THEY GET MUDDY. [LAUGHTER].
>> THEY GET REALLY MUDDY. WE'D LIKE TO HAVE THAT AND A LITTLE WASHER DRYER SO THEY DON'T HAVE TO LOG ALL THEIR MUDDY CLOTHES HOME TO THEIR WIVES AND RUIN THEIR STUFF AT THEIR HOUSE.
HAVE A NICE LITTLE AREA FOR THEM TO CLEAN UP THEIR STUFF, ALONG WITH SOME WALKERS.
THERE'S JUST REALLY NOT MUCH SPACE OVER THERE FOR ALL OF THAT RIGHT NOW.
AT LEAST A NICE LITTLE BREAK ROOM THAT WE COULD ALSO TURN INTO IF WE NEED TO.
WE COULD PUT COTS IN THERE AND STUFF LIKE THAT FOR THE WINTERTIME IF WE NEED TO DO THAT.
>> ONE QUESTION, I MIGHT BE GETTING AHEAD OF MYSELF A LITTLE BIT, BUT IT LOOKS LIKE THERE'S A NUMBER OF OFFICE SPACES IN HERE.
SO WOULD THE OFFICE SPACE THEN BE TRANSFERRED FROM THE OFFICE SPACE THAT IS HERE RIGHT NOW THAT'S OPEN?
>> WE JUST THREW OFFICES IN THERE.
WE WEREN'T SURE WHAT WAS GOING TO MOVE OVER THERE AT THIS TIME.
AGAIN, THIS WAS JUST HIGH LEVEL.
WE WERE JUST THROWING STUFF AROUND.
>> MY THOUGHT WAS THAT IF THAT WAS THE CASE, I'M NOT SURE, GARY, YOU CAN COMMENT ON A LITTLE BIT.
BUT THAT MIGHT BE A NICE, AND I KNOW FOR YOURSELF, YOU HAVE TO DO SOME BACK AND FORTH, BUT MAYBE THEN THERE COULD BE SOME FLEX SPACE THAT WE HAVE OVER HERE AND THAT COULD BE THE MAIN AREA.
I'M NOT SURE WHAT THE THOUGHT WOULD BE ON THAT.
>> WHEN THIS WAS FIRST COME UP, IT CAME UP IS THE WATER PEOPLE WOULD MOVE OVER HERE.
BECAUSE OF GARY'S JOB, CHAD'S JOB, DYLAN'S JOB HAS MORE TO DO WITH BUILDING PERMITS AND THINGS, THEY WOULD STILL NEED TO BE AT THE OTHER.
NOW, THAT DOESN'T MEAN THEY COULDN'T HAVE SPACE OVER HERE.
BUT WHEN THIS STARTED OUT WAY BACK IN '18, '19, WHENEVER, THE OFFICES WERE CUBICLES.
THERE WAS ONE OFFICE FOR THE WATER SUPERINTENDENT AND THE REST OF THEM WERE JUST LITTLE CUBES WITH A COMPUTER LIKE THAT.
>> YEAH, OKAY. I KNOW THIS IS JUST A SWAG INITIALLY.
I'M JUST LOOKING AT IT'S A GOOD AMOUNT OF OFFICE SPACE THERE.
>> ALSO SOME SPACE FOR TRAINING PEOPLE TO DO ONLINE CLASSES AND HAVE SOME OFFICE SPACE FOR THAT WHERE THEY CAN DO THAT WITHOUT HAVING TO BE IN A HALLWAY WITH OTHERS ALWAYS BOTHERING THEM.
>> YEAH. WOULD YOU BE SO KIND AS TO TELL US WHAT YOUR NEEDS ARE SO WE ALL KNOW WHAT IS NEEDED IN THIS BUILDING? WHAT'S THE MOST IMPORTANT THINGS?
>> YEAH. AS LUKE AND I'VE GONE THROUGH THIS, THAT CURRENT LAYOUT RIGHT THERE FITS OUR NEEDS PRETTY WELL.
IF YOU GUYS DECIDE THAT'S NOT WHAT WE GET, THAT'S NOT WHAT WE GET.
>> DOES IT TAKE CARE OF YOUR NEEDS TODAY? WHAT ABOUT EXPANSION OF 50 PERCENT MORE INDIVIDUALS WORKING THERE, AS THE CITY EXPANDS OVER THE NEXT 10 YEARS? DOES THAT ACCOMMODATE FOR THAT OR IS THAT REALLY JUST A TODAY THING?
>> I DON'T KNOW THAT WE'VE LOOKED AT A 50 PERCENT GROWTH, BUT I THINK WE COULD ACCOMMODATE.
>> AS THIS CURRENTLY STANDS, THE BREAK ROOM, THE OFFICES, THE LOCKER ROOMS, IT WOULD ACCOMMODATE A FAIRLY SUBSTANTIAL AMOUNT OF SPACE.
IT WAS JUST TRYING TO GET THE EQUIPMENT OUT OF THE ELEMENTS AND EVERYTHING.
WELL, I DON'T KNOW WHERE MY MOUSE IS.
>> IT WOULD BE SECURED, YES, RIGHT HERE AND OVER HERE.
SO THERE'D BE COVERED PORCH WAYS COMING INTO THE MAIN ENTRANCE.
THEN WE'VE TALKED ABOUT A LITTLE BIT OF AN OVERHANG HERE ON THE BACK SIDE, SO IF WE NEED TO, WE COULD ALSO PARK SOME VEHICLES UNDERNEATH THAT TOO, THE NORMAL F250S OR WHATEVER WE HAVE, SO WE CAN GET ALL THE HEAVY EQUIPMENT IN HERE.
IF WE ARE EXPECTING A LARGE HAILSTORM OR SOMETHING THAT NIGHT, GET ALL THE BIG EQUIPMENT IN THERE IN THE SHOP AND THEN AT LEAST, BECAUSE WE'RE NEVER GOING TO GET $25 VAC TRUCK OVER AGAIN, I'M PRETTY SURE.
[LAUGHTER] THOSE THINGS RUN ABOUT HALF A MILLION NOW.
>> MR. MACHADO, I KNOW I'VE TALKED TO YOU AND OTHER EMPLOYEES THAT WHEN WE HAVE ICE STORMS OR PIPE BREAKS OR SOMETHING, YOU GUYS STAY OVERNIGHT.
>> WE GOT TO DO BETTER THAN HAMMOCKS.
>> WE HAVE OUR MATTRESSES WE BRING IN HERE.
>> YEAH. I DON'T THINK MOST PEOPLE REALIZE HOW MUCH OUR PUBLIC WORKS GUYS DO SPEND IN PARK DURING STORMS AND BAD WEATHER.
THEY STAY RIGHT HERE, SO THEY'LL BE HERE TO TURN OFF WATER OR TO TURN ON WATER.
GARY STANDS OUT THERE WITH THE TORCH KEEPING THE WATER TOWER [OVERLAPPING] [LAUGHTER]
[00:25:07]
THIS WOULDN'T BE VERY NICE.THE GUYS ARE REALLY WONDERFUL [LAUGHTER] WHAT ALL THEY DO FOR US.
>> A PART OF THE EXERCISE WAS TO DETERMINE A BETTER COST THAT WE COULD DROP INTO THE CIP.
DO WE HAVE A BETTER COST FOR WHAT IS SHOWN?
I JUST GRABBED THIS. THIS IS HUDDLE, THIS IS THEIR BUILDING.
I'M NOT TAKING CREDIT FOR ANYTHING.
THIS IS SOMETHING THAT WE WOULD LIKE TO DO.
WHATEVER COLORS YOU GUYS CHOOSE OR ANYTHING LIKE THAT, WE JUST DO LIKE A LITTLE STONE WRAP AROUND HERE BECAUSE THERE'S GOING TO BE HOMES AND EVERYTHING OVER IN THAT AREA, JUST TO GIVE IT SOME DIMENSION, MAKE IT LOOK A LITTLE BIT NICER, [OVERLAPPING] AND SOME LANDSCAPING AROUND IT.
MAYBE A LIVING TREE WITHIN THE FENCE LINE OR SOMETHING, JUST SOME DIFFERENT THINGS TO IT.
WHAT WE'D LIKE TO DO IS SOURCE WELL.
I THINK BY BOARD HAVE A COUPLE OF COMPANIES WE'D LIKE TO TALK TO THEM.
THERE'S SOMETHING WE'RE GOING TO TALK ABOUT HERE IN A LITTLE BIT, THE ENGINEERING WHICH WILL BE ON THE FEBRUARY 6 AGENDA.
WE'RE WORKING ON FINISHING THAT UP.
WE'RE BREAKING OUT DIFFERENT ENGINEERING ASPECTS OF THAT.
WE WOULD BE ABLE TO CONTRACT, HOPEFULLY, WITH A COMPANY TO FINISH UP THE DESIGN OF THE INSIDE SO WE KNOW WHERE THE WATER, THE SEPTIC SYSTEM, ALL THAT STUFF WHERE EVERYTHING WOULD GO WITHIN THAT BUILDING, SO THEY COULD ENGINEER, THE SLAB, AND EVERYTHING ELSE.
THE PREFAB WOULD AT LEAST HAVE THIS ENGINEER FOR THE WIND LOAD AND THE SNOW LOAD, AND EVERYTHING ELSE.
WE WOULD JUST NEED TO GET SOMEONE ON THE OUTSIDE TO ENGINEER THE INTERIOR PART OF IT FOR THE DESIGN.
FOR THE SLAB IN THERE, ALL THE ELECTRICAL AND EVERYTHING WILL BE WRAPPED WITHIN THAT BUILDING.
>> TERRY, IS THE OBJECTIVE AT THIS POINT FOR US TO SAY, YES, LET'S TAKE A LOOK OR TO SEE A LITTLE BIT MORE OF THE DETAIL OF THE COST OF WHAT WE'RE TALKING ABOUT.
BECAUSE MY UNDERSTANDING IS, THIS IS COMING IN, WELL, IT IS A LOT MORE THAN WHAT WE HAVE AVAILABLE FROM THE EXISTING BOND.
THERE'S A QUESTION OF HOW WE WOULD EVEN FINANCE SOMETHING.
MR. MACHADO ALSO INDICATED THAT THIS WAS THE WISH LIST, AND IT'S A NICE BUILDING.
I THINK IF I'M GOING TO BUILD SOMETHING, I THINK OUR PUBLIC WORKS, PEOPLE NEED THAT FACILITY BECAUSE THEY DEFINITELY ARE IN A PLACE RIGHT NOW THAT'S NOT SUFFICIENT.
I'M COMFORTABLE FROM THAT END, BUT WE NEED TO BASED ON COST.
THERE'S GOING TO BE A GIVE AND TAKE, I WOULD IMAGINE OF [OVERLAPPING] GET DOWN TO SOMETHING WE CAN AFFORD.
>> WE WOULD LIKE TO ENGAGE AND START TALKING TO SOME PEOPLE ON THAT A LOT MORE IN DEPTH.
I KNOW MENDY AND GARY TALKED TO SOME PEOPLE.
THERE WAS A LITTLE SNAFU WE THOUGHT WE COULD DO A DESIGN BUILD.
UNFORTUNATELY, THE STATE OF TEXAS HAS OUTLAWED, I BELIEVE, ANYONE UNDER A MILLION POPULATION FROM DOING DESIGN BUILD.
AMY BROUGHT THAT TO MY ATTENTION AFTER SHE WENT SEARCHING FOR IT, SO WE'RE GOING TO HAVE TO JUST PIECEMEAL IT THIS WAY.
WE'D LIKE TO GO FORWARD AND LOOK AT THOSE DIFFERENT ASPECTS, AND SEEING IF WE CAN USE THOSE CONTRACTS.
MAYBE NEW CORE OR A COUPLE OF THOSE OTHER COMPANIES HAVE SOMEONE THAT THEY WORK WITH SPECIFICALLY WITH SOURCE.
WELL, THEY HAVE AN ENGINEER ON STAFF THAT ALREADY DOES THIS STUFF. WE'RE NOT SURE.
WE'D LIKE TO AT LEAST REACH OUT TO THEM, AND GET YOUR ALL'S BLESSING IF WE COULD DO THAT.
>> I HAVE A COUPLE OF QUESTIONS.
ONE, DO WE HAVE AN ESTIMATE OF WHAT THAT BUILDING OR A BUILDING LIKE THAT WOULD COST? THEN, MR. SAVAGE, IF YOU WOULD TELL US HOW MUCH MONEY WE HAVE AVAILABLE FOR A PUMP STATION BUILDING AT THIS TIME.
>> WELL, THERE'S $566,000 LEFT FROM THE BOND.
THAT INCLUDES INTEREST IN SPECULATING FOR TIME.
BUT OUT OF THAT, THERE HAS TO BE SOME MONEY SET ASIDE FOR CONNECTION, [OVERLAPPING] SO ABOUT 75-100 FOR THE CONNECTION.
>> IS THERE ANY OTHER MONEY THAT WAS AVAILABLE OFF OF THE COVID MONEY OR?
[00:30:03]
>> THIS WOULD JUST BE THE MONEY THAT WAS LEFT OVER FROM THE INITIAL FUND ISSUE INTEREST.
WE HAVE A FUND BALANCE AVAILABLE, AND A FEW OTHER FUNDS.
MAYBE SOME DISCUSSION ON THAT FAR AS GENERAL FUND PUTTING IN SOME MONEY OR FACILITIES FUND OR MAYBE EVEN IMPACTS WHICH CAN BE USED FOR SOMETHING LIKE THIS OR NOT.
THERE'S SOME OTHER SOURCES OF FUNDS OR FEDERAL.
>> WERE THERE SOME FUNDS THAT WERE AVAILABLE? I SEEM TO RECALL HEARING ABOUT SOME FUNDS THAT WOULD, IF WE DIDN'T EXPEND THEM BY THE END OF THE YEAR?
>> [OVERLAPPING] THAT WE CAN USE THE RECOVERY FUND.
>> BUT THEN THE MONEY AVAILABLE THROUGH THE BOND EXPIRES WHEN?
>> IT'S 10 YEARS FROM THE DATE OF ISSUANCE, SO WE WOULD HAVE UNTIL APRIL OF 2028.
WE DO HAVE SOME TIME TO DO THAT.
>> NO, I JUST WONDERED IF WE HAD A ROUGH ESTIMATE GOING TO TERRY'S QUESTION TO SEE WHAT THIS MIGHT BE ON THE DREAM BUILDING.
>> I THOUGHT IT WAS LIKE 1.4-1.6 OR SOMEWHERE AROUND THERE, BUT THE NUMBER KEEPS CLIMBING?
>> I THOUGHT IT WAS BURKOFF THAT SIT AROUND 1.8 AT ONE POINT, BUT I COULD BE WRONG, THAT'S WHY I WANT TO GET A MORE SOLID NUMBER OF [OVERLAPPING] EVERYTHING BEFORE I START THROWING OUT NUMBERS.
>> I MEAN, I DID A BOTTOMS UP ROLL UP, JUST MYSELF BY JUST LOOKING AT THE PRICE, TAKING THIS DRAWING, EVALUATING WHAT IT WOULD COST FOR JUST THE SHELL, AND GETTING IDEA ABOUT THE COST OF THE SLAB JUST BENEATH THE FOUR WALLS, NOT INCLUDING DRIVEWAY TO IT AND FROM IT, THAT WOULD NEED TO BE ADDED.
JUST LOOKING AT HOW MANY CHAIRS, HOW MANY TABLES GETTING AVERAGE PRICE FOR CHAIR, AVERAGE PRICE FOR ALL OF THE FIXTURES, COSTS FOR THE FRAMING OF THE INTERIOR SPACE AND SO FORTH.
THE NUMBER THAT I ROLLED UP IS ABOUT $875,000.
NOW, THAT'S GOING TO BE ON THE LOW SIDE, BECAUSE IT DOESN'T INCLUDE THE DRIVEWAY TO AND FROM, IT DOESN'T INCLUDE SOME OF THE ADDITIONAL UTILITY HOOKUPS THAT WOULD NEED TO BE COST-FACTORED IN.
THIS IS THE NEXT STEP THAT WE WANT TO ACHIEVE.
WE WANT TO GO OUT THEN TO A CONTRACTOR, BUT WHAT WE NEED IS A MORE DETAILED SCHEMATIC DIAGRAM OF OR DRAWING, JUST BUILDABLE PRINTS FOR THE BUILDING.
HAVING THE CONSTRUCTION DRAWINGS THAT WE CAN THEN SUBMIT TO A CONTRACTOR WOULD ALLOW US TO THEN GET A MORE DETAILED COST ESTIMATE.
THOSE WOULD BE IN THE NEXT SEQUENCE OF STEPS.
>> I UNDERSTAND THAT. I JUST WANTED TO SEE IF WE HAD ANY ESTIMATE.
>> I HAD A QUICK QUESTION JUST ON THE OVERALL STRUCTURE.
WHEN YOU'RE TALKING ABOUT SOME OF THAT DRIVE THROUGH AND ALL THAT THING, COULD THAT NOT BE JUST LIKE A CAR PORT AREA? I'M NOT SURE HOW MUCH COST THAT WE REDUCED, BUT I MEAN, IT MIGHT BE SOMETHING TO CONSIDER, BECAUSE THE REST OF IT IS WALLED OFF FOR OFFICE SPACE, SO YOU MAY NOT NEED IT ACTUALLY UNDER ROOF ALL THE WAY, AND ESPECIALLY, IF USING IT FOR HAIL DAMAGE FOR VEHICLES, AND IF YOU'RE USING IT ALSO FOR JUST DRIVE THROUGH, IT STILL WOULD SERVE THAT PURPOSE.
>> WELL, WE'RE GOING TO STORE ALSO EQUIPMENT ON THOSE SIDEWALLS THERE.
WHAT DO WE HAVE THERE WHERE WE GOING TO PUT WELDERS AND SOME OTHER STUFF?
>> BUT I MEAN, IT WOULD STILL BE UNDER A SECURED AREA, RIGHT? [OVERLAPPING]
>> WELL, IT WOULD BE GOING OUT, IT WOULD BE FACING DELAHEY, AND I DON'T KNOW IF WE WANTED.
>> ONE OF THE ISSUES WITH THAT SPACE IS BEING ABLE TO PUT THE EQUIPMENT INSIDE DURING THE WINTER SO THAT IT'S PROTECTED.
>> THAT WOULD BE ALL H FACT TO THEN?
>> NO, WE'RE NOT H FACT IN THAT.
>> NOT THE AIR CONDITIONING, BUT STILL HEAT.
>> WE WOULD JUST HAVE IT HEATED, AND ONLY TURN THAT HEAT ON WHEN WE NEEDED TO.
>> WE HAVE THAT BACK TRAILER AND THE BACK TO BACK TRUCK, AND WE'LL KEEP WATERING THOSE THINGS, BECAUSE OF THE WEATHER USED.
IF WE LEAVE THOSE OUTSIDE RIGHT NOW IN THIS WEATHER, THE WEATHER WOULD RUIN IT, SO WE NEED TO KEEP THOSE IN A HUGE SPACE IN THE WINTER.
>> ONE OF THE THINGS WE LEARNED IN THE FREEZE OF '21, IS THAT, DIESEL DOES FREEZE.
>> THAT'S WHY THEY HAVE DIFFERENT MIXES.
THEY DON'T HAVE THE MIX DOWN HERE USUALLY THAT THEY WOULD REQUIRE THAT.
[00:35:01]
>> WELL, YOU SHOULD HAVE BEEN HERE TELLING US.
>> I REMEMBER IN A PREVIOUS COUNCIL MEETING, THE COST PER SQUARE FOOTAGE WAS VERY LOW. WHAT WAS THAT NUMBER?
>> I THINK THIS ONE WAS 11,430.
>> I THINK WE HAD SOMETHING LOW, LIKE IN THE $78 PER SQUARE FEET OR SOMETHING LOW.
[OVERLAPPING] IF WE CAN KEEP THE COSTS DOWN BY BEING VERY METICULOUS ABOUT HOW WE CHOOSE MATERIALS AND HOW WE'RE ABLE TO MANAGE THE PROJECT, I THINK IT CAN BE A VERY COST-EFFECTIVE SOLUTION.
>> YEAH, UNDER $100 IS AMAZING.
>> THANK YOU. SO THE DIFFERENCE OBVIOUSLY BETWEEN 875 AND A MILLION, A, IS QUITE A BIT AND I'D HATE TO TAKE THE EXPENSE TO GO TO CONSTRUCTION DRAWINGS ON A SWAG TYPE OF LAYOUT.
BECAUSE WE REALLY HAVEN'T DISCUSSED SIGNIFICANTLY THE LAYOUT OR WHAT IT WOULD BE IN IT, SO TO GO ALL THE WAY TO CONSTRUCTION DRAWINGS BEFORE YOU GO OUT I THINK WOULD MAYBE BE A WASTE.
IS THERE A WAY TO GET A BETTER CLOSER NUMBER BETWEEN 875 AND A MILLION WITHOUT HAVING TO GO GOING ALL THE WAY THROUGH CONSTRUCTION DRAWINGS?
>> LET ME SEE IF WE CAN GET AHOLD OF NEW CORE AND A COUPLE OF THESE BUY BOARD PEOPLE AND SOURCE WELL PEOPLE, THEY MIGHT HAVE A BETTER WAY OF ESTIMATING THOSE COSTS.
I THINK WE COULD TRY TO JUST REACH OUT TO THEM.
I KNOW THEY DO A LOT OF WORK IN THE AREA AND THEY DO A LOT OF GOVERNMENT BUILDINGS LIKE THIS.
I GUESS WE COULD REACH OUT TO THEM AND SEE SPECIFICALLY [OVERLAPPING].
>> WE CAN GET SOME CONTRACTORS THAT DO THIS THING, WE'D GET CLOSE, TELL THEM WHAT WE'RE LOOKING FOR AND [OVERLAPPING]
>> I'M SURE THEY HAVE THE NUMBERS PER SQUARE FOOT OR SOMETHING LIKE THAT.
>> IS THIS A METAL BUILDING THAT WE'RE TALKING ABOUT?
>> WITH RESPECT TO, I'M TRYING TO REMEMBER BACK WHEN WE TALKED ABOUT THE METAL BUILDINGS AND SIZE.
YEAH, THERE'S A POINT WHERE SIZE DOESN'T MATTER BUT POINT WHERE, YEAH, THERE'S A BREAK WHERE YOU COULD DO SMALLER.
BUT HOW MUCH SMALLER WOULD THAT BE?
>> THAT'S WHAT WE HAVE TO FIGURE OUT.
>> TAKE A LOOK AT. YEAH, BECAUSE I THINK THAT'S IMPORTANT TO TAKE A LOOK AT BECAUSE 11,000 SQUARE FEET IS BIG WITH AN ADMINISTRATIVE AREA THAT'S ALMOST 4,000 SQUARE FEET.
>> THAT'S WHY WE SAID THIS IS A VERY PRELIMINARY, IF THINGS CAN BE SHRUNK DOWN, THEN.
>> BUT I WOULD ALSO ADD THAT, IF WE CAN GET THAT NUMBER OF SQUARE FEET AT A LOW COST PER SQUARE FOOT, THEN I THINK IT'S A VERY WISE PROJECT TO EMBARK ON.
FROM MY PERSPECTIVE, I THINK THIS BUILDING WOULD REALLY OFFER A LOT OF GREAT FUNCTIONALITY FOR THE CITY, BOTH IN THE TERMS OF HAVING A COVERED AREA FOR THE PEOPLE IN THE PUBLIC WORKS DEPARTMENT TO WORK ON THE EQUIPMENT THAT WE HAVE IN THE CITY RIGHT NOW, THEY ARE LIKE WORKING ON STUFF OUTSIDE AND WHO KNOWS WHAT ELEMENTS THEY'RE DEALING WITH.
AT TIMES, I MEAN, IT'S NOT VERY IDEAL WORKING CONDITIONS.
THEN I FEEL LIKE IF WE CAN GET A STANDARD STOCK FORM FACTOR BUILDING, A CATALOG TYPE BUILDING, WHICH IS WHAT THE GOAL HERE IS, AND NOT HAVE A BIG CUSTOM AND GETTING INTO THE CUSTOM SPACE, THIS WOULD BE JUST A STANDARD STOCK BUILDING THEN I THINK YOU'D GET THE ECONOMIES OF SCALE BY COMPANIES PRODUCING THESE THINGS IN VOLUME.
THEN I THINK THE ABILITY TO HAVE THE PARTITIONED OFF SQUARE FOOTAGE INSIDE FOR THE OFFICE SPACE AND THE FACILITIES THAT THEY'RE PROPOSING HERE.
IF WE CAN DO IT AT THE LOWER COST PER SQUARE FOOT AS WE'RE TALKING ABOUT, I THINK THIS WOULD BE A WISE INVESTMENT FOR THE CITY.
I GUESS ONE MORE THING I'D LIKE TO MENTION IS THAT WE HAVE MULTIPLE DEPARTMENTS WHO HAVE NEEDS FOR FACILITIES.
THE POLICE HAVE NEEDS FOR NEW UPGRADED FACILITIES.
THE ADMINISTRATIVE DEPARTMENT IS LOOKING TO TRY TO UPGRADE THEIR FACILITIES.
JUST LOOKING AT THE SEQUENCE OF EVENTS THAT WE WOULD LIKE TO CONSIDER IN TERMS OF ORDER.
HAVING THIS BUILDING BE THE FIRST ONE THAT WE'RE CONSIDERING MAKES SENSE BECAUSE THEN IF WE CAN MOVE ALL THE EQUIPMENT AND PERSONNEL FROM THE EXISTING BUILDINGS HERE, THAT BUILDING WOULD BE THE FIRST BUILDING WE WOULD WANT TO DEMOLISH TO DO ANY FUTURE PROJECTS.
THINKING OF IT FROM A LOGICAL SEQUENCE OF WHAT TO DO IN TERMS OF TRYING TO UPGRADE FACILITIES FOR ALL OF THE DEPARTMENTS WITHIN OUR CITY THAT WE WANT TO DO.
IT MAKES SENSE TO LOOK AT THIS ONE FIRST BECAUSE THEN THEY COULD MOVE TO THE NEW FACILITY,
[00:40:02]
WE COULD DEMOLISH THE OLD FACILITY.THAT CLEARS THE WAY THE LAND ON THIS PROPERTY SO THAT WE CAN NOW THEN GET THE OTHER PROJECTS UNDERWAY.
>> I AGREE WITH YOU, BUT YOUR POINT, IF WE CAN GET IT AT A LOW COST, THAT'S THE CRITICAL PIECE IN THERE.
I ALSO AGREE WITH YOUR POINT ON THE ORDER OF THINGS THAT THIS MAKES A LOT OF SENSE.
I DO THINK ONE THING AND I FEEL LIKE WE'RE TOUCHING ON A TOPIC, BUT NOT TOTALLY DISCUSSING A TOPIC, AND THAT IS OF PERSONNEL.
IF PERSONNEL DO HAVE OFFICES IN THE OTHER BUILDING BECAUSE THEY HAVE WATER DEPARTMENT FUNCTIONS AND SO THEY HAVE TO HAVE AN OFFICE THERE.
IT MAY NOT BE AS CONVENIENT, BUT SOMEHOW WE DON'T HAVE ALL THE MONEY IN THE WORLD TO BUILD SPACE FOR OFFICES HERE IN MULTIPLE LOCATIONS.
I THINK IT'S GOING TO BE CRITICAL THAT AS WE LOOK AT THESE FACILITIES, WE ARE VERY DELIBERATE IN HOW WE USE IT AND ALLOW PEOPLE TO MAYBE HAVE ONE MAJOR PLACE AND HAVE TO TAKE TURNS BACK AND FORTH, BUT NOT WITH OFFICES IN MULTIPLE LOCATIONS WHICH WILL HELP IN THE LONG RUN FOR THOSE NEXT PHASES.
>> YEAH, I AGREE WITH THAT POINT THAT YOU'VE MADE.
>> YEAH, AND THEN THE BIG PICTURE TOO.
LET'S JUST SAY EASY MATHODIS IS A MILLION DOLLARS AND LET'S SAY MATERIAL COSTS RISES TO A MILLION DOLLARS IN 10 YEARS.
WE JUST SAVED THAT WHICH WOULD COST TWO MILLION.
WE JUST SAVED THE CITY A MILLION DOLLARS AND WE HAVE A SPECIFIC NEED FOR IT TOO, AND WE DIDN'T KICK THE CAN DOWN THE ROAD.
>> I THINK WHAT WE NEED TO DO NOW IS TO GIVE THE CITY DIRECTION ON WHAT WE WANT THEM TO DO NEXT.
AMANDA, YOU WANT TO LEAD OFF WITH STEPS?
>> YEAH. SO MADAM MAYOR, WHAT I'D LIKE TO ASK OUR CITY ADMINISTRATIVE STAFF AND PUBLIC WORKS DEPARTMENT STAFF, AND FINANCE STAFF IS TO GET WITH THE PEOPLE FROM BUY BOARD OR SOURCE WELL [OVERLAPPING] SUCH THAT WE CAN DESCRIBE TO THEM THE VISION OF THIS PROJECT SO THAT WE'RE ABLE TO GET A MORE A PROFESSIONAL OPINION ABOUT THE ESTIMATED COST AND BRING THAT BACK TO COUNSEL.
>> ANY OTHER STEPS THAT Y'ALL CAN THINK OF THAT WE CAN DO AT THIS POINT IN TIME OR WE NEED THAT ONE FIRST?
>> WITHIN THAT IS THAT SCOPE THAT'S GOING TO BE PUT FORTH, IS IT GOING TO BE BASED ON JUST THIS FOOTPRINT HERE OR WE'RE GOING TO WITHIN THAT ASK DIFFERENT MODIFICATIONS OF IT AS WAS DISCUSSED BEFORE, SOME OF THEM ARE IN STANDARD SIZES, SO A 30 FOOT SPAN VERSUS A 20 FOOT.
>> WE'LL LOOK AT THAT BECAUSE WE ALSO HAVE TO TAKE INTO ACCOUNT HOW WIDE THAT LOT IS.
I THINK WE'RE STUCK AT A CERTAIN AT A WIDTH AT A CERTAIN POINT THERE.
>> BECAUSE I WOULD LIKE TO BE ABLE TO COME BACK AND UNDERSTAND THE COUNCILMAN'S MESSAGE ALSO IS THAT, WHAT WOULD THE IMPACT PER SQUARE FOOT BE? IF YOU DO A 30-FOOT SPAN BY A 20-FOOT SPAN, IS IT $87 SQUARE FOOT? BUT IF YOU DO A 20 BY 18 SPAN, YOU SHRINK IT DOWN AND GET WHAT YOU NEED TO DO BUT THEN YOU'RE PAYING $300 A SQUARE FOOT.
THEN IT MAKES SENSE S THAT IF YOU CAN GET FOR A REASONABLY ECONOMICAL INCREMENTAL COST, THEN THAT BANK FOR THE BUCK THAT YOU QUOTE, SAVED THE CITY, REALLY MAKES A LOT MORE SENSE BUT WE WANT TO SEE WHAT THAT IS BECAUSE IN MANY CASES, THAT DOESN'T HAPPEN.
WE NEED TO UNDERSTAND THAT BASED ON SCALING IT.
>> MR. OLSON, DO YOU HAVE ANY QUESTIONS OR ANYTHING ELSE THAT YOU WOULD NEED FROM COUNSEL BEFORE MOVING FORWARD?
>> NO I'M PRETTY SURE I GOT IT FIGURE OUT.
[5. UPDATE(S)]
THE FIRST UPDATE IT IS ABOUT ENTERPRISE.DO WE HAVE ANYTHING FROM ENTERPRISE?
>> YES. WE ARE CANCELING ONE OF
[00:45:03]
THE CHEVY TRUCK FOR THE POLICE DEPARTMENT BECAUSE BELTON IS IT BELTON? CAP FLEET IS GOING TO TAKE UNTIL THE END OF THIS YEAR TO GIVE US THAT CHEVY TRUCK THAT WE ORDERED LAST YEAR SO WE SAID, NO, THAT'S NOT GOING TO WORK.THAT INVOICE I GOT TODAY IS NOT OPENING.
>> COUNSEL, ARE YOU AGREEABLE WITH CANCELING SINCE THIS WAS THE COUNCIL'S DECISION ARE YOU AGREEABLE WITH CANCELING THE TRUCK?
>> I JUST FIGURED TO CHECK THAT. NOW GO AHEAD.
I CAN'T OPEN THE INVOICE SO I CAN'T TELL YOU HOW MUCH IT IS.
IT CAME BACK WITH A CORRUPTED FILE ON IT, SO WITH THE PDF.
ONCE WE GET THAT FIGURED OUT, I'LL SEND YOU ALL AN EMAIL ON THAT.
>> AGAIN, NOT TO BE BELLIGERENT ABOUT THIS, BUT I WOULD PUSH IF THAT PRICE IS HIGH BECAUSE I'M TELLING YOU THAT THINGS ARE REALLY SETTING UP IN THE AUTOMOTIVE MARKET.
>> THEY'RE GOING TO COME BACK WITH WHAT?
>> FORD EXPLORER. THE INTERCEPTOR, THE FORD.
>> NO, I CAN'T OPEN UP THE PDF SO I SENT THAT EMAIL BECAUSE THEY CAME IN ABOUT 4:30 TODAY AND I JUST CAN'T OPEN IT.
I DON'T KNOW WHAT'S GOING ON WITH THAT.
ONCE WE GET THAT, I'LL SHOOT YOU ALL AN EMAIL ABOUT WHAT THE COST IS ON THAT.
THEN STEPHANIE WAS OUT LAST WEEK, SO I'M GOING TO TRY TO SCHEDULE A MEETING WITH HER ONCE I GET ALL THESE OPEN RECORDS REQUESTS DONE.
[LAUGHTER] THEY'VE SPENT FIVE DAYS WORKING ON.
>> WE HAVE BEEN TRYING TO GET ENTERPRISE HERE SINCE DECEMBER.
>> WELL, I KNOW. I'VE BEEN TRYING TO TALK TO HER.
>> I UNDERSTAND THE DIFFICULTY.
I'M JUST SAYING THIS IS NOT THE LEVEL OF COOPERATION THAT WE HAD EXPECTED WHEN WE ENTERED INTO AN AGREEMENT WITH THEM.
THEY'RE SUPPOSED TO GET US A NEW CHART.
THEY'RE SUPPOSED TO GET US INFORMATION.
I UNDERSTAND THAT PEOPLE HAVE LIFE EMERGENCIES AND THINGS HAPPEN BUT WE'VE GOT A CITY THAT WE NEED TO TAKE CARE OF.
WE HAVE ASKED FOR HER OR SOMEONE FROM ENTERPRISE TO BE HERE IN PERSON TO ANSWER OUR QUESTIONS.
WE WOULD REALLY LIKE THAT TO HAPPEN IN OUR LIFETIME.
>> I'LL TRY TO MAKE IT HAPPEN. [LAUGHTER]
>> ANYTHING ELSE ON ENTERPRISE?
>> I DON'T THINK WE GOT ANYTHING ELSE GOING ON, DO WE?
>> THE OTHER TWO CARS SHOULD BE READY MID-FEBRUARY.
>> I THINK IF WE GET THE INTERCEPTOR, THE EMAIL SAID IT WOULD BE MAY.
IT WOULD TAKE TWO TO THREE WEEKS THAT I'LL FIT THAT RIGHT.
>> ARE ALL OUR OTHER VEHICLES RUNNING RIGHT NOW? [LAUGHTER].
>> CURRENTLY AT THE MOMENT, THEY ARE.
THE FORMER CID VEHICLE [INAUDIBLE]
>> I'M GLAD TO HEAR THAT THOSE ARE MOVING ALONG, KENNY.
[BACKGROUND] TIME TO MOVE IN A DIFFERENT DIRECTION. I AGREE.
>> ANYTHING ELSE ON ENTERPRISE OR POLICE VEHICLES? IF NOT, WE WILL MOVE TO UPDATE ON 2551.
>> THEY'VE STARTED CONSTRUCTION.
>> THE WEATHER IS DELAYING THEM NOW.
>> YEAH. IT WAS A HURRY AND NOW IT'S GOING TO BE A WAIT.
>> NOW BY THE WEATHER ALL WINTER.
[00:50:02]
>> LAURIE AND ROBIN HAD A MEETING WITH THEM.
WE NEED TO CLEAN UP A LOT OF STUFF ON OUR END.
[LAUGHTER] I GUESS WE HAVE WE HAVE A LOT OF BROKEN STUFF.
>> WE HAVE A LOT OF BROKEN WINGS THAT ARE JUST-.
>> YOU'RE 10 YEARS OLD AND ON THERE THAT NO ONE HAS EVEN VISITED TO LOOK AT THE INFORMATION.
>> THEY'VE ASKED US TO GO THROUGH THAT AGAIN AND GO THROUGH THAT SO STAFF IS GOING THROUGH THAT RIGHT NOW BEFORE.
THAT WAS OUR HOMEWORK ASSIGNMENT.
>> I THOUGHT WE WERE GETTING OTHER STUFF, BUT THAT WAS OUT.
>> ON THEIR END, THEY'RE CURRENTLY WORKING ON THE NAVIGATION BASED ON THE SITE RESULTS TO GIVE US ANALYTICS.
>> THEY'LL GIVE US THEIR ANALYTICS.
>> THEY'RE WORKING ON THERE RIGHT NOW. THEY'RE STILL ON SCHEDULE.
>> THEY'LL GIVE US THE ANALYTICS, THEN WE CAN START MAKING THAT DETERMINATION WHERE WE'RE GOING TO PUT THAT STUFF.
>> WELL, I KNOW THE WEBSITE COMMITTEE IS GETTING ANXIOUS ABOUT OUR NEXT MEETING.
>> ONCE WE GET THAT ANALYTICS, THEN WE CAN SIT DOWN WITH YOU ALL AND START GOING THROUGH ALL THAT.
>> THAT'LL BE HELPFUL BECAUSE THE ANALYTICS ACHIEVED NOW IS USELESS. [OVERLAPPING].
>> RIGHT NOW THEY'VE GOT US GOING THROUGH OUR WEBSITE.
>> BECAUSE WE'VE GOT A LOT TO CLEAN UP THERE.
>> OKAY. COMP PLAN. I'LL JUST SAY THAT IT'S IN PROGRESS.
IT'S MY UNDERSTANDING FROM OUR MEETING THE OTHER DAY THAT WE WERE AGREEABLE TO GO TO A SUBCOMMITTEE ON THAT.
I JUST WANTED TO MAKE SURE I DIDN'T MISUNDERSTAND AND TODD, YOU WERE THERE, SO IS THAT OKAY WITH YOU IF WE GO TO SUBCOMMITTEE ON THAT? AND IT'S IN THE PROCESS OF BEING SET UP, I KNOW YOU HAVE TALKED TO RUSSELL BECAUSE I SAW RUSSELL THIS WEEKEND [LAUGHTER] AND HE TOLD ME HE HAD BEEN IN COMMUNICATION WITH YOU.
CAPITAL IMPROVEMENT PLAN IS IN PROGRESS.
IS ANY UPDATE THAT YOU'D LIKE TO MAKE?
>> SO MADAM MAYOR, THE AGENDA ITEM FOR TONIGHT TO DISCUSS THE WATER DEPARTMENT FACILITY IN MORE DETAIL SO THAT WE CAN GET AN OPEN DISCUSSION WAS ONE OF THE ACTION ITEMS AS FOLLOW UP FROM OUR LAST CAPITAL IMPROVEMENT MEETING.
WE ARE MAKING PROGRESS ON THIS ACTION ITEM AND OTHERS, IF ANYBODY ELSE HAS AN UPDATE, PLEASE FEEL FREE BUT WE HAVE A LIST OF OPEN ACTIONS THAT WE'RE TRYING TO WORK THROUGH SO THAT WE CAN MOVE TOWARDS CLOSURE.
>> AND I'LL SAY THE OTHER THING THAT WE'RE WORKING ON, BRANDY AND I ARE WORKING ON THE FINANCIALS, JUST LOOKING AT THE PROJECTIONS SO [INAUDIBLE] THAT BASE SOMETHING THAT CAN WORK FROM.
WE'LL NEED TO GET THEORY OBVIOUSLY TO THINK ABOUT PLAN TO LOOK AT IT BEFORE WE GO FURTHER BUT WE WANTED TO JUST GET SOME BASIC NUMBERS DOWN SO THAT WE CAN START HAVING SOME DATA.
>> IN TERMS OF MR. SAVAGE, PLEASE WAIT UNTIL THE AUDIT IS OVER BECAUSE HE IS VERY BUSY TRYING TO GET EVERYTHING TOGETHER FOR THE AUDIT.
IF YOU WOULD LET THEM KNOW WHEN YOU ARE FINISHED WITH THE AUDIT, BECAUSE THE LAST TIME I TALKED TO YOU YOU WERE PULLING ALL KINDS OF STUFF.
>> I THINK THEY'RE STILL SCHEDULED FOR MARCH FOR THE PRESENTING COUNCIL AND IN MARCH.
>> SO, I JUST PLEASE RESPECT THAT [LAUGHTER] I THINK THERE WAS ANOTHER OPEN ACTION ITEM THAT WE'RE WORKING ON IN PROGRESS FOR THE CIP, FOLLOW UP ACTIONS REGARDING CLARIFICATION ON THE SPRING HILL ESTATES IN CHAPARRAL, AND SO I THINK THAT THERE'S ACTIVITY THERE AND WORKING TOWARDS CLOSING THAT ACTION IS THAT CORRECT?
>> AMY AND I ARE GOING THROUGH ALL THAT.
WE'VE REVIEWED THE DOCUMENTS WE JUST NEED TO SEE WHAT THOSE WHAT THE LEGALITIES OF THOSE ARE AND HOW THEY'RE GOING TO POP UP ON US.
>> THE KEY THERE IS WHAT WE ARE ON THE HOOK FOR ON THOSE, I THINK IT IS THE BIGGEST, YOU KNOW, AT LEAST IN MY MIND BECAUSE WE NEED TO UNDERSTAND WHAT THOSE IMPLICATIONS ARE AND HOW THAT ROLLS INTO THE CIP SO FROM MY PERSPECTIVE, THAT'S WHAT'S IMPORTANT.
ON THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY, THERE REALLY IS NO CHANGE.
WE ARE SCHEDULED FOR HEARING ON THE MUD ON FEBRUARY 13, BUT THERE IS MEDIATION ONGOING SO THAT MAY OR MAY NOT OCCUR.
[00:55:05]
WE WILL KEEP YOU ADVISED IF THE HEARING IS CANCELED, MOVED, ANYTHING LIKE THAT OR IF A SETTLEMENT MIGHT COME ABOUT.AND JUST SO COUNSEL KNOWS, OF COURSE, IF THE SETTLEMENT IS OFFERED, COUNSEL WILL VOTE ON IT OR NOT OR YOU'LL VOTE ON IT WHETHER TO GO FORWARD OR NOT IS TO SAY THAT BETTER.
REQUESTS FOR QUALIFICATIONS FOR ENGINEERING.
DO YOU HAVE ANY INFORMATION ON THAT.
>> THAT WILL BE COMING TO COUNSEL OF THE FEBRUARY 6 MEETING WE'VE NOW FINISHED UP THE T'S AND C'S PORTION SO WE WERE TRYING TO GET THAT WORKED OUT.
I KNOW AMY'S WORKED WITH SOME OF HER OTHER LEGAL FRIENDS IN OTHER CITIES, SO WE'VE GOT THAT WORKED OUT NOW, SO WE CAN ATTACH THAT TO THE ACTUAL RFQ.
THE RFQ IS GOING TO HAVE DIFFERENT AREAS, SO WE CAN PULL DIFFERENT ENGINEERING FIRMS. SO WE'RE JUST NOT HAVING ONE ENGINEERING FIRM ALWAYS DOING THE SAME WORK SO WE'LL BE ABLE TO USE MULTIPLE DIFFERENT ENGINEERING FIRMS TO DO THAT SO THAT WAS OUR WHOLE PLAN WITH THAT.
THAT WILL BE COMING TO YOU ALL ON FEBRUARY 6, SO WE SHOULD BE DONE WITH THAT.
>> SO JUST FOR CLARIFICATION, WHAT WE WOULD BE REVIEWING IS THE DOCUMENT FOR THE RFQ BEFORE IT'S POSTED LIVE?
>> AND LIKE I SAID, WE'VE GOT THAT SCHEDULED FOR FEBRUARY 6 THERE'S TWO THINGS THAT COULD AFFECT THAT ONE IS CITY ATTORNEY'S ILLNESS AND HOW LONG SHE WILL BE OUT.
THE OTHER THING IS IF THE TCQ JUMPS UP AND TAKES MORE TIME, THEN ONE ANTICIPATES WITH HER THAT COULD PUSH IT, BUT WE'RE HOPING NOT [LAUGHTER] ANY ADDITIONAL UPDATES? MONTHLY REPORTS.
AGAIN, WE'LL ASK ALL TO PLEASE LOOK AT THE MONTHLY REPORTS RANDY HAS ASKED AND IT IS ON AN ADDITIONAL AGENDA ON THE REFRESH REPORTS AND IT WOULD BE HELPFUL IF HE HAS INPUTS, COMMENTS FROM YOU'LL ON WHAT'S THE INFORMATION YOU WANT IN THE REPORTS AND WHAT INFORMATION DON'T YOU NEED BECAUSE IF WE'RE GATHERING STUFF, THAT'S USELESS WE DON'T NEED TO DO THAT BUT IF YOU NEED SOMETHING WE'RE NOT CAPTURING, WE NEED TO FIGURE OUT HOW TO DO IT.
SO I THINK IF Y'ALL WOULD LOOK AT THE REPORTS, I DON'T MEAN RIGHT THIS MINUTE, BUT IF YOU'LL LOOK AT THE REPORTS SO WE CAN KNOW WHERE TO GO FORWARD ON THAT AND THEN RANDY, LIKE I SAID, THAT'S ON THE FUTURE AGENDA I DON'T REMEMBER IF IT'S THE 20TH OR WHEN, BUT IT'S COMING UP.
ACCEPTANCE OF DONATIONS FOR POLICE,
[6. ACCEPTANCE OF DONATION(S) FOR POLICE, FIRE, AND CITY STAFF FOR THE RECORD (Each valued at between $0 - $500)]
FIRE, AND CITY STAFF FOR THE RECORD.THE FIRST ONE IS FROM RAM BOGER.
I NEVER SAY HER NAME RIGHT, I'M SO SORRY.
BORROGER AND MOHAMMED MASADI WHO DONATED ONE DOZEN BUNDTINIS FROM NOTHING BUNDT CAKE, VALUED AT $28 TO THE PARKER CITY STAFF.
LISA CALLEN DONATED CHOCOLATES VALUED AT $15 TO THE POLICE DEPARTMENT.
LINDA RYAN AND JEAN DELEON DONATED COOKIES VALUED AT $17 TO THE POLICE DEPARTMENT.
PAM AND ALLEN TERRELL DONATED AN ELECTRIC KETTLE VALUED AT $10 TO THE POLICE DEPARTMENT.
THE TURNTEENS DONATED HOMEMADE COOKIES VALUED AT $10 TO THE POLICE DEPARTMENT.
THE FLOYD FAMILY DONATED COOKIES AND DONUTS VALUED AT $15 TO THE POLICE DEPARTMENT.
CHIP AND LINDA JUSTICE DONATED TIFF'S TREATS VALUED AT $100 TO THE POLICE DEPARTMENT.
THE LEVIES DONATED CHOCOLATES VALUED AT $30 TO THE POLICE DEPARTMENT.
WE THANK ALL OF OUR GENEROUS DONORS FOR THEIR DONATIONS AND FOR THINKING OF US THAT IS JUST SO AWESOME.
BUT WE MAY HAVE TO BUY A TREADMILL FOR THE POLICE OFFICER SO MAY HAVE TO DO SOMETHING THERE, BUT THAT'S AWESOME.
IS THERE ANY ANYTHING ELSE TO GO TO FUTURE AGENDA ITEMS?
[7. FUTURE AGENDA ITEMS]
AS YOU KNOW, YOU CAN SEND ME AN EMAIL AT ANY TIME.[01:00:02]
>> I WOULD LIKE THE CITY TO MOVE FORWARD AND BASICALLY TALK WITH MOBILE MODULAR MANAGEMENT AND COME UP WITH A PURCHASE AGREEMENT THAT COULD BE ACTED UPON AND HOPEFULLY BRING INTO THE POINTS THAT COUNCILWOMAN TERRY INDICATED ABOUT POSSIBLY TAKING IT BACK ALL THE WAY TO DECEMBER AT THE BEGINNING OF THE LEASE, AS WELL AS ANYTHING ELSE WE CAN POSSIBLY NEGOTIATE TO OUR BENEFIT BUT IF WE COULD APPROACH THEM AND COME UP WITH SOMETHING TO BE ACTED UPON AT THE NEXT MEETING AND THEN HAVE THAT ATTACHED TO THE NEXT MEETING ABOUT BEING ABLE TO ACT ON THE PURCHASE OF THE MODULAR BUILDING.
>> ONE OTHER ITEM IS THAT I KNOW THAT WE'VE HAD A LOT OF DISCUSSION REGARDING DUBLIN, AS FAR AS THE ROADS, AND AS FAR AS THE WATER LINE AS WELL AND THAT'S MY RECOLLECTION.
WE HAD TALKED ABOUT POTENTIALLY HAVING TO PUT IN THE WATER LINE FIRST BEFORE ANYTHING COULD BE DONE ON THE ROAD AND TAKE ADVANTAGE OF WHAT ADDITIONAL MONIES WE MAY HAVE FROM ANOTHER PROGRAM.
BUT IN ORDER TO MOVE FORWARD ON THAT, HAVING TALKED TO GEARY TODAY I ASKED WHERE WE STOOD ON IT AND BASICALLY WE HAVEN'T MADE ANY PROGRESS ON IT BECAUSE THEY'RE BASICALLY WAITING TO HAVE TO GO TO ENGINEERING AND BASICALLY SAY, OKAY, WE NEED SOME ENGINEERING DRAWINGS IN ORDER TO GET READY FOR GOING OUT FOR QUEST FOR BID SO IN ORDER TO KIND OF TAKE THE NEXT STEP, WHICH WOULD BE A REQUEST FOR BID TO DO THAT WORK, WE NEED SOME ENGINEERING DRAWINGS AS TO HOW IT WOULD LAY OUT.
SO I WOULD LIKE AT THE NEXT MEETING TO HAVE ON THE AGENDA A DISCUSSION AND ABILITY TO ACT UPON INCURRING OUR CITY ENGINEER IN ORDER TO LOOK AT THAT PARTICULAR PROJECT.
>> IT WILL BE ON THE FUTURE AGENDA.
I'M NOT GOING TO GUARANTEE WHAT AGENDA RIGHT NOW BECAUSE THINGS ARE TOO FLOODED THERE'S SO MANY THINGS THAT ARE GOING ON AND THERE'S SOME THINGS SUCH AS MUD ISSUES THAT WILL TAKE PRIORITY BECAUSE OF LEGAL DEADLINES.
SO I PROMISE WE'LL GET THEM THERE AS SOON AS WE CAN.
I DON'T WANT TO MAKE PROMISES I CAN'T KEEP.
ANYTHING ELSE? WELL THEN WE ARE ADJOURNED.
IT IS 07:03 PM.
* This transcript was compiled from uncorrected Closed Captioning.