[CALL TO ORDER]
[00:00:10]
TO ORDER. IT IS MARCH 7TH, 2023, AT 6 P.M..
DO WE HAVE A QUORUM? YES, MADAM MAYOR YOU DO.
[EXECUTIVE SESSION]
SECTION 551.074 PERSONNEL TO DELIBERATE THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES, DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE.GOVERNMENT CODE SECTION 551.0711.
CONSULTATION WITH CITY ATTORNEY CONCERNING PENDING OR CONTEMPLATED LITIGATION.
GOVERNMENT CODE SECTION 551.0712 CONSULTATION WITH ATTORNEY ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER OPEN RECORDS ACT.
AT THIS TIME, WHICH IS 6:01, WE WILL RECESS INTO EXECUTIVE.
WE WERE BAD. IS THERE ANY ITEMS FROM THE EXECUTIVE SESSION THAT WE NEED TO DISCUSS OR DELIBERATE? NO, MADAM MAYOR. OKAY.
THEN WE WILL MOVE TO THE PLEDGE OF ALLEGIANCE.
AND AMANDA NO WOULD YOU LEAD US IN THE PLEDGE OF ALLEGIANCE AND GRANT, WOULD YOU LEAD US IN THE TEXAS PLEDGE? I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
HONOR THE TEXAS FLAG, I PLEDGE ALLEGIANCE TO THEE TEXAS ONE STATE UNDER GOD, ONE AND INDIVISIBLE.
OKAY. A COUPLE OF ITEMS OF COMMUNITY INTEREST.
[ITEMS OF COMMUNITY INTEREST]
PARKS AND RECS WILL MEET TOMORROW AT 5 P.M.IN THIS ROOM. IT'S AN OPEN MEETING.
IF ANYBODY IS NOT REGISTERED TO VOTE IN PARKER, TEXAS, PLEASE GET YOUR VOTER'S REGISTRATION UP TO DATE AND CURRENT SO YOU CAN VOTE IN OUR GENERAL ELECTION ON MAY 6TH OR EARLY VOTING FROM MAY 24TH ON.
CANDIDATES NIGHT IS SCHEDULED TO BE APRIL 13TH AT VICTORY CHURCH AT 7 P.M.
AND THEN WE HAVE NATIONAL DRUG TAKE BACK DAY ON APRIL 22ND FROM 10:00 TO 2:00, WHERE YOU CAN DRIVE THROUGH AND DROP OFF YOUR DRUGS AT THE POLICE DEPARTMENT.
OKAY. ANY OTHER ANNOUNCEMENTS? OKAY. NOT HEARING ANY.
WE'LL MOVE TO THE CONSENT AGENDA.
[CONSENT AGENDA]
WE HAVE FIVE ITEMS ON THE CONSENT AGENDA AND I WILL ASK IF ANYONE NEEDS TO PULL ANYTHING OFF OF THE CONSENT AGENDA.NOT HEARING ANY, THEN I WILL ASK FOR A MOTION.
MADAM MAYOR, I MOVE THAT WE ACCEPT ITEMS ON THE CONSENT AGENDA AS PRESENTED.
OKAY. IS THERE A SECOND? MADAM MAYOR I'LL SECOND THAT.
ANY DISCUSSION AT ALL ON THAT? OKAY, THEN I'LL CALL FOR YOUR VOTE.
ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
ANY OPPOSED MOTION CARRIES THREE.
THREE SEEMS FUNNY TO SAY THAT WHEN I'M USED TO SAYING FIVE THREE.
WE HAVE THREE HERE TONIGHT, SO.
OKAY. NEXT WE WILL IS ITEM NUMBER SIX CONSIDERATION AND OR ANY APPROPRIATE ACTION ON THE ANNUAL
[6. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON THE ANNUAL AUDIT REPORT.]
AUDIT REPORT.[00:05:01]
MR. SAVAGE, WOULD YOU LIKE TO INTRODUCE OUR GUEST AND BRING HIM UP? SURE. YES.THANK YOU, SIR. COME UP AND JOIN US.
OKAY, I'LL JUST POINT AT YOU AND YOU'LL DO IT.
SO FOR THE AGENDA, WE WANT TO COVER THE OBJECTIVES AND SCOPE OF THE AUDIT.
POINT OUT SOME KEY PAGES IN THE ANNUAL FINANCIAL REPORT.
COVER THE OVERVIEW OF THE AUDIT RESULTS, SOME FINANCIAL HIGHLIGHTS.
WE HAVE ONE MANAGEMENT RECOMMENDATION THIS YEAR, SO WE WANT TO BRING THAT TO YOUR ATTENTION AS WELL.
WE HAVE SOME REQUIRED COMMUNICATIONS AND THEN CLOSING REMARKS.
OKAY. FOR THE OBJECTIVES AND SCOPE OF THE AUDIT, WE CONDUCTED OUR AUDIT IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS AND WE PLAN AND PERFORM THE AUDIT TO OBTAIN REASONABLE ASSURANCE ABOUT WHETHER THE FINANCIAL STATEMENTS ARE FREE OF MATERIAL MISSTATEMENT.
WE PERFORMED A FULL SCOPE AUDIT.
OKAY. AND THEN THIS IS THE REPORT THAT YOU SHOULD HAVE, I BELIEVE IN YOUR YOUR PACKETS.
AND ALSO YOU HAVE A HARD COPY OF THE BOUND VERSION AT YOUR TABLE THERE.
SO WE'LL GO THROUGH A COUPLE OF THEM.
SO THE THERE IS A TABLE OF CONTENTS AT THE FRONT, WHICH IS VERY HELPFUL.
AND THEN THE GOVERNMENT WIDE FINANCIAL STATEMENTS, IT'S ON PAGES 18 TO 21.
AND WHAT'S DIFFERENT ABOUT THE GOVERNMENT WIDE IS IT'S ON A FULL ACCRUAL BASIS.
SO IT INCLUDES ALL THE CAPITAL ASSETS AND ANY DEBT THAT THE CITY HAS.
FUND FINANCIAL STATEMENTS IS MODIFIED ACCRUAL BASIS AND THAT'S ON PAGES 22 TO 28.
THE NOTES TO FINANCIAL STATEMENTS ARE PAGE 29 TO 58 AND THEY INCLUDE MORE GIVE MORE DETAILS ABOUT SPECIFIC LINE ITEMS ON THE FINANCIAL STATEMENTS. FOR EXAMPLE, THERE'S A CAPITAL ASSET ROLL FORWARD, THERE'S A DEBT ROLL FOR IT AS WELL.
AND SOME ITEMS LIKE THAT THAT'S VERY HELPFUL.
REQUIRED SUPPLEMENTARY INFORMATION, PAGES 61 TO 66 OTHER SUPPLEMENTARY INFORMATION.
AND THEN AT THE VERY END, WE'VE GOT A COMPLIANCE INTERNAL CONTROL SECTION.
OKAY. IT'S GOT A LITTLE BIT OF A DELAY.
WELL, WE CAN I CAN I CAN MOVE OFF OF THIS ONE THEN.
YEAH. WE'LL GO TO WHAT YOU WOULD BE SEEING IS RIGHT HERE SOME FINANCIAL HIGHLIGHTS FOR GOVERNMENT WIDE FINANCIAL STATEMENTS.
OKAY SO WE GOT THE NET POSITION OF THE CITY IS $62.7 MILLION APPROXIMATELY AT THE END OF FISCAL YEAR 22, THE NET POSITION OF THE CITY INCREASED BY $2.8 MILLION OR 5%.
AND THE UNRESTRICTED NET POSITION OF THE CITY IS $11.6 MILLION AT THE END OF THE FISCAL YEAR.
OKAY. NEXT. SEE IF THAT WORKS.
OTHERWISE, I CAN KEEP TALKING BECAUSE WE'VE GOT.
I'VE GOT IT HERE, A BACKUP, JUST IN CASE.
THIS IS SOME FINANCIAL HIGHLIGHTS OF THE GOVERNMENTAL ACTIVITIES OF THE CITY.
AND I LIKE THE PIE CHART LIKE THIS.
IT JUST KIND OF LETS YOU KNOW WHERE WHERE THE REVENUES COME FROM.
WE'VE GOT 65.2% FROM PROPERTY TAXES, 14.6% FROM GRANTS AND CONTRIBUTIONS, AND THEN CHARGES FOR SERVICES AT 8% AND JUST GIVES YOU A GOOD BREAKDOWN THERE.
[00:10:03]
5.9% FOR SALES TAXES.NOW, THIS IS WHERE ALL THE EXPENSES OF GOVERNMENTAL ACTIVITIES FOR THE CITY GO.
WE'VE GOT PUBLIC WORKS AT 48.3%, PUBLIC SAFETY AT 39.9% AND GENERAL GOVERNMENT AT 11.1%.
OKAY. ON THE GENERAL FUND, THE GENERAL FUND UNASSIGNED FUND BALANCE IS FIVE WAS $5.0 MILLION AT THE END OF FISCAL YEAR 21, AND THAT'S IMPROVED TO $5.5 MILLION AT THE END OF FISCAL YEAR 22.
AND THESE FUNDS CAN BE USED TO MEET ONGOING OBLIGATIONS.
AND WHAT THAT MEANS IS IF THE CITY DIDN'T HAVE ANY MORE MONEY COMING IN, HOW LONG COULD YOU GO AND STILL KEEP YOUR BILLS PAID? AND YOU'RE AT 17 MONTHS, WHICH IS VERY STRONG BECAUSE WE GENERALLY RECOMMEND 3 TO 6 MONTHS.
AND ON BUDGET TO ACTUAL ON GENERAL FUND REVENUES.
AND THIS IS IMPORTANT BECAUSE THIS IS WHAT THE COUNCIL APPROVED AND THE ACTUAL REVENUES WERE $5.5.
SO THERE WAS A POSITIVE VARIANCE FOR REVENUES ON THE GENERAL FUND EXPENDITURES.
FINAL BUDGET WAS $4.2 MILLION AND YOU CAME UNDER THAT ANOTHER POSITIVE VARIANCE OF $385,000 AND THE GENERAL FUND AND OTHER FINANCING SOURCES.
THE FINAL BUDGET WAS $1.2 AND YOU CAME IN VERY CLOSE AT $1.2 AS WELL.
BUT THE NET CHANGE IN FUND BALANCE WAS $615,000 POSITIVE.
OKAY FOR WATER AND SEWER FUND.
AND THIS IS PROPRIETARY FUND IS WHAT WE CALL THIS.
IT IS WAS AT $6.0 MILLION AT THE END OF FISCAL YEAR 22, AND IT WAS AT APPROXIMATELY $5 MILLION AT THE END OF FISCAL YEAR 22. AND THAT WAS A DECREASE OF $1 MILLION AND THE TOTAL NET POSITION INCREASED BY 10%. SO WE'LL GO TO THE NEXT ONE.
AND ON THE THIS IS ON REQUIRED COMMUNICATION.
SO WE DID HAVE SOME ADJUSTMENTS.
WE'VE WE'VE ATTACHED THAT IN YOUR PACKET.
WE'VE GOT ALL THE THE ADJUSTMENTS THAT THAT WE PROPOSED AND ALL OF THOSE WERE POSTED BY MANAGEMENT.
SO WE DON'T HAVE ANY DISAGREEMENTS.
AND THEN WE'D LIKE TO THANK CITY ADMINISTRATOR LUKE OLSON AND FINANCE DIRECTOR GRANT SAVAGE.
THEY MY TEAM SAID THEY DID A REALLY GREAT JOB.
WE'RE VERY RESPONSIVE AND THAT JUST MADE IT.
EVEN THOUGH THIS WAS A FIRST YEAR AUDIT, IT WENT ABOUT AS SMOOTH AS YOU COULD IMAGINE.
YOU KNOW, FOR IT BEING A FIRST YEAR AUDIT.
USUALLY THERE'S A LOT MORE BUMPS IN THE ROAD, BUT THESE GUYS DO OUTSTANDING JOB FOR THE CITY.
SO AND WE CAN OPEN IT UP FOR QUESTIONS OR ANY COMMENTS YOU MIGHT HAVE.
WE HAVE ANY QUESTIONS? THE ONLY THING I WOULD SAY IS JUST TO GRANT AND LUKE A GREAT JOB FOR SUCH A CLEAN AUDIT, YOU KNOW.
WE DID RECOMMEND HAVING SOMEBODY NEW COME IN.
I KNOW THERE WAS A LOT OF CHALLENGE WITH THAT, WITH BRINGING SOMEBODY NEW.
I DO THAT WITH AUDITS IN MY BUSINESS, WHETHER THEY'RE FINANCIAL ONES OR QUALITY COMPLIANCE ONES.
SO I UNDERSTAND THE RIGOR THAT IS REQUIRED THERE.
BUT I THINK IT WAS VERY GOOD TO SEE SUCH A CLEAN AUDIT IS VERY ENCOURAGING.
I WOULD ALSO LIKE TO THANK NOT ONLY GRANT AND LUKE AND OTHER STAFF MEMBERS, THEY DID A HECK OF A JOB AND A LOT OF THE DEPARTMENT HEADS DID A GOOD JOB AT STAYING WITHIN THEIR BUDGET AND KEEPING TO THE NEEDS AND NOT WISHES IN A LOT OF CASES.
I JUST HAVE A QUESTION ABOUT INFORMATION IN THE FINANCIAL REPORT OR FOR OUR STAFF.
YEAH. OKAY. LUKE AND GRANT, COULD YOU EXPLAIN THE UNEARNED REVENUES? WHAT THE UNEARNED REVENUES ARE? $1.3 MILLION.
YEAH. THE UNEARNED REVENUES IS PART OF THAT GRANT MONEY THAT WE RECEIVED OVER THE LAST COUPLE YEARS.
THE RECOVERY FUNDS AND THOSE SINCE THEY HAVE BEEN SPENT THEN WE CONSIDER UNEARNED.
[00:15:05]
DO WE HAVE A TIME BY WHICH THOSE FUNDS NEED TO BE SPENT? WE DO.YEAH, WE HAVE QUITE A WHILE AND A LOT OF THAT MONEY IS GOING TO BE TIED UP WITH GARY.
OKAY. SO SO I GUESS THE NEXT QUESTION IS WHEN WILL COUNCIL BE CONSULTED ON APPROVAL OF USE OF THOSE FUNDS WOULD BE THE NEXT PIECE? I THINK WE'VE TALKED TO COUNCIL ABOUT IT ON A COUPLE OCCASIONS AS FAR AS THE USE WHAT WE CAN AND CAN'T USE THEM FOR BECAUSE IT'S VERY STRICT ON WHAT WE CAN USE IT FOR.
AS FAR AS THERE'S SOME SALARY THINGS, YOU CAN USE THEM FOR WATER, SEWER, I THINK BROADBAND . AN ISSUE ON THE AGENDA THAT BRINGS IT TO COUNCIL'S ATTENTION THE AMOUNT OF MONEY BEING REQUESTED AND YEAH.
BEFORE WE EXPEND ANY FUNDS, WE HAVE TO BRING THAT TO COUNCIL.
I KNOW WE TALKED ABOUT THOSE FUNDS WHEN WE WERE TALKING ABOUT THE WATER LINE RELOCATION PROJECT USING WHATEVER WAS NOT COVERED BY THE COUNTY WITH OUR FUNDS THROUGH THEM THAT WE WOULD HAVE TO BE ON THE HOOK FOR THE REST OF THE FUNDS.
SO WE'RE WAITING TO SEE WHAT THOSE BIDS CAME IN AT AND THEN WE'LL HAVE TO COME.
WE HAVE AN INTERLOCAL WITH THE COUNTY AT THIS POINT FOR THAT PROJECT.
SO BUT ONCE WE GET ALL THAT IN THE FINAL NUMBERS, WE'LL BE ABLE TO SIT DOWN WITH EVERYONE ON THAT.
THIS WOULD BE THE WATER LOCATION FOR THE PUMP STATION.
I THINK THAT'S THE OLD AC LINE THAT'S IN THE GROUND THERE.
THANK YOU ALL FOR THE FOR THE ANSWERS TO THE TO THE QUESTIONS.
I THINK IT'S HELPFUL TO FOR FOR CLARIFICATION OF WHAT THOSE NUMBERS ARE.
AND THANK YOU MR. VALE FOR FOR PRESENTING TODAY AND THE AUDIT AND THE AND THE MANAGEMENT LETTER.
I APPRECIATE THE THE THOROUGHNESS THAT IT PROVIDED AND THE THE DETAIL SO THAT WE YOU KNOW, AS AS A MEMBER OF COUNCIL, I FELT VERY I WAS PLEASED TO SEE WHAT WAS HERE.
THANK YOU. YEAH, WE HAD A GOOD TEAM WORKING ON IT.
SO AS WELL AS OUR CITY STAFF, I DON'T WANT TO FORGET THEM.
AND JUST SO YOU KNOW AND ANYBODY ELSE, ANYTIME THAT IT IS ANTICIPATED THAT WE NEED TO EXPEND A SIGNIFICANT AMOUNT OF MONEY, IT'S GOING TO COME TO COUNCIL.
AND I JUST WANTED, I WANTED ALL EVERYBODY ELSE TO, TO BE, TO KNOW THAT AS WELL.
YEAH. YEAH. AND EVEN IF WE GO AHEAD AND EXPEND A SMALL AMOUNT FREQUENTLY STAFF GOES AHEAD AND BRINGS IT TO COUNCIL JUST SO EVERYBODY KNOWS THIS MONEY WAS USED AND WHAT IT WAS USED FOR.
SO WE CAN BE AS TRANSPARENT, TRANSPARENT AS POSSIBLE AND GOOD STEWARDS OF THE TAX MONEY.
SO, OKAY, I WOULD LIKE TO MAKE A MOTION THAT WE IS IT ACCEPTING THE ANNUAL AUDIT REPORT AS PRESENTED? OKAY. WE HAVE A MOTION BY COUNCIL MEMBER LYNCH TO ACCEPT THE AUDIT REPORT AS PRESENTED.
IS THERE A SECOND, MADAM MAYOR? I'D SECOND THAT MOTION.
OKAY. WE HAVE A MOTION AND A SECOND TO ACCEPT THE AUDIT REPORT AS PRESENTED.
IS THERE ANY FURTHER DISCUSSION? NOT HEARING ANY.
ALL THOSE IN FAVOR OF ACCEPTING THE AUDIT REPORT AS PRESENTED PLEASE RAISE YOUR RIGHT HAND.
OKAY. MR. OLSON. DO YOU HAVE ANY UPDATE ON 2551?
[7. UPDATE(S): FM 2551]
I'VE GIVEN THEM THE INFO THAT THEY'VE ASKED FOR AND I HAVEN'T HEARD.YEAH, WE HAVE. WE'RE JUST WAITING.
WHEN YOU SAY YOU GAVE THEM WE HAVE GIVEN TXDOT THE INFORMATION CONCERNING THE WATER CROSSINGS SEVERAL TIMES.
YEAH. AND SO WE'RE WAITING FOR THAT.
AND AS FAR AS I KNOW, ALL THE UTILITIES ARE STILL BEHIND SCHEDULE AT THIS POINT.
YEAH, IT'S JUST TOO WET OUT THERE RIGHT NOW FOR THEM TO DO SOME OF THE WORK THEY NEED TO GET DONE.
AND I THINK WE'RE GOING TO BE IN THAT PATTERN PROBABLY FOR THE NEXT COUPLE OF MONTHS HERE.
[00:20:01]
SO IT'S GOING TO BE HARD FOR THEM TO.WORKING SOME OF THOSE UTILITY RELOCATES.
OKAY. DID THEY GET THE DRIVE INTO PARKER VILLAGE? PARKER VILLAGE AND CURTIS ROAD HAVE BEEN REPAIRED.
I THINK I JUST. YEAH, WELL, A WEEK OR TWO AGO.
A WEEK OR TWO. TWO WEEKS AGO, THEY GOT THAT THOSE REPAIRED.
THOSE ARE JUST TEMPORARY PATCHES.
SO THAT'S JUST WHERE THEY STAND ON THAT RIGHT NOW.
ARE THERE ANY FUTURE AGENDA ITEMS THAT ANYBODY WOULD LIKE TO NOTE AT THIS TIME?
[8. FUTURE AGENDA ITEMS]
OKAY. NOT HEARING ANY.IF ANYONE THINKS OF SOMETHING THAT WE NEED TO BRING TO COUNCIL'S ATTENTION, PLEASE SEND ME AN EMAIL AND WE WILL BE HAPPY TO PUT IT ON AN AGENDA. AND I WILL NOTE FOR COUNCIL THAT Y'ALL SAW THE EMAIL THAT I SENT AROUND OR THAT I HAD SENT AROUND REGARDING WORKSHOPS ARE GOING TO BE SCHEDULED FOR THE SECOND TUESDAY BECAUSE IT'S JUST TOO HARD TO TRY TO HERD CATS.
Y'ALL ARE DIFFICULT, SO THIS WAY Y'ALL KNOW EXACTLY WHEN IT WILL BE.
YOU CAN PLAN YOUR SCHEDULE AND HOPEFULLY THAT'LL MAKE IT EASIER FOR EVERYBODY.
AND IF WE DON'T NEED ONE, WE WON'T HAVE ONE.
BUT AT LEAST IT'S THERE IN CASE THE NEXT, NEXT TUESDAY WE WILL HAVE A WORKSHOP ON COMP PLAN.
SO EVERYBODY KNOWS AND WE START AT 6:00, I THINK IT'S WHAT WE EVERYBODY AGREED TO.
OKAY. ANYTHING ELSE FOR ME? WASN'T EARLIER THAN 6:00? IS THAT A PROBLEM? NO, I'M SORRY. I THOUGHT IT WAS 5:00 FOR SOME REASON.
OKAY. I WOULD BE HERE FOR AN HOUR.
WELL FEEL FREE YOU CAN COME AND CONTEMPLATE WHAT WE'RE GOING TO HAVE A WORKSHOP.
OKAY. DOES ANYONE HAVE ANYTHING ELSE? IF NOT, WE ARE ADJOURNED.
MY GOD.
* This transcript was compiled from uncorrected Closed Captioning.