Jul 19, 2022 City Council

[00:00:03]

I HEREBY CALL THE CITY COUNCIL MEETING OF THE CITY OF PARKER, TEXAS, TO ORDER.

[CALL TO ORDER ]

MR. OLSON, DO WE HAVE A QUORUM? YES, MADAM MAYOR, YOU DO? AT THIS TIME, I WILL ASK IF TODD FECHT WILL LEAD THE AMERICAN PLEDGE AND IF TRICIA FECHT FACT WILL LEAD THE TEXAS PLEDGE.

WITH GREAT HONOR.

OH, GOD.

THANK Y'ALL. AT THIS TIME, PATTI, ARE THERE ANY PUBLIC COMMENTS? OK. WE HAVE ONE EMAIL PUBLIC COMMENT WHICH WILL BE ATTACHED TO THE RECORD OF THIS MEETING.

[PUBLIC COMMENTS ]

OKAY. THEN WE HAVE ITEMS OF INTEREST.

EVERYBODY KNOWS ABOUT HOME HAZARDOUS WASTE.

[ITEMS OF COMMUNITY INTEREST ]

COMP PLAN, MEETING HAS BEEN POSTPONED UNTIL FURTHER NOTICE.

WE'LL TALK ABOUT THAT IN A MINUTE.

PARKS AND RECREATION NEXT MEETING IS WEDNESDAY, AUGUST 10TH AT 4 P.M..

THE COUNCIL MEETING SCHEDULE UPDATE.

I'M NOT GOING TO READ EVERY MEETING OFF OR WE'LL BE HERE ALL NIGHT.

THE NEXT MEETING IS JULY 28TH FROM 1 TO 7 AND IT WILL BE ON THE BUDGET.

AFTER THAT, THE NEXT CITY COUNCIL MEETING IS AUGUST 2ND.

ALL OF THE SCHEDULES ARE ON THE CITY WEBSITE AND ON THE CALENDAR, AND I WOULD ASK THAT YOU CHECK WITH THE CALENDAR BECAUSE THINGS CHANGE FOR ONE REASON OR ANOTHER.

SO IF YOU'RE WANTING TO COME TO A MEETING, PLEASE CHECK TO MAKE SURE THAT IT'S STILL GOING AT THE DATE AND TIME THAT YOU THINK IT IS.

NEXT, WE WILL MOVE TO THE CONSENT AGENDA.

WE HAVE THE APPROVAL OF THE MEETING MINUTES FOR JUNE 21ST, JUNE 28TH AND JULY 12TH.

[CONSENT AGENDA ]

OK WE HAVE A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.

IS THERE A SECOND? I'LL SECOND THAT MADAM MAYOR.

OK, WE HAVE A MOTION BY COUNCIL MEMBER SLAUGHTER AND A SECOND BY COUNCIL MEMBER LYNCH TO ACCEPT THE CONSENT AGENDA AS PRESENTED. ANY DISCUSSION, THEN I WILL CALL FOR YOUR VOTE.

ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.

ANY ONE OPPOSED? MOTION CARRIES THREE ZERO.

I WILL NOTE FOR THE RECORD THAT DIANNA ABRAHAM IS NOT HERE DUE TO A MANDATORY WORK COMMITMENT OUT OF THE STATE AND JIM REED IS NOT HERE FOR A WORK SITUATION ALSO.

NEXT, WE WILL GO TO ITEM NUMBER FOUR.

[4. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2022-704 SUSPENDING THE AUGUST 1, 2022 EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY COMPANY’S REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES. ]

OK TREY, DID YOU WANT TO SPEAK TO THAT? I CAN, MAYOR THIS IS KIND OF THE STANDARD PAUSE BUTTON ON ONCOR'S RATE INCREASES.

[00:05:02]

AND BASICALLY, IF WE DO NOT PASS AN ORDINANCE SUSPENDING THE EFFECTIVENESS, IT WILL GO INTO EFFECT AUTOMATICALLY.

THIS WOULD PAUSE THE EFFECTIVENESS OF ANY RATE INCREASE AND GIVE US TIME TO WORK WITH ONCOR AND WITH THE STEERING COMMITTEE TO SEE IF WE CAN COME TO AN AGREEMENT ON A RATE CHANGE.

SO THERE'S MORE INFORMATION ABOUT IT IN THE BACKUP, BOTH IN THE COVER LETTER AND ON THE ORDINANCE OR NOT ORDINANCE, BUT RESOLUTION ITSELF.

OKAY, JUST SO I'M CLEAR, THE ONCOR IS TRYING TO RAISE RESIDENTIAL RATES 11.2%, AND THAT IS WHY WE ARE NOT GOING FORWARD AT THIS TIME.

RIGHT, RIGHT. TOP OF MY HEAD.

I DON'T REMEMBER THE EXACT RATE, EXACT NUMBER.

I THINK IT'S IN THE BACKUP. BUT YES, THEY'RE LOOKING TO RAISE THEIR RATE ON RESIDENTIAL CUSTOMERS.

OKAY. ANY DISCUSSION.

MADAM MAYOR, I THINK THAT THIS IS A GREAT IDEA.

AND I WOULD GO AHEAD AND MAKE A MOTION THAT WE APPROVE RESOLUTION NUMBER 2022, DASH 704, SUSPENDING THE AUGUST 1ST EFFECTIVE DATE OF THE ONCOR ELECTRIC DELIVERY COMPANY'S REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUESTS AND ESTABLISH REASONABLE RATES.

OKAY. IS THERE A SECOND? MADAM MAYOR, I'D LIKE THE SECOND THAT.

OK, WE HAVE A MOTION BY COUNCIL MEMBER SLAUGHTER AND A SECOND BY COUNCIL MEMBER MEYER.

IS THERE ANY FURTHER DISCUSSION? IF NOT, I WILL CALL FOR THE VOTE.

ALL THOSE IN FAVOR OF PASSING RESOLUTION NUMBER 2022-704, PLEASE RAISE YOUR RIGHT HAND.

ANY ONE OPPOSED? MOTION PASSES THREE-ZERO.

THANK YOU. ITEM NUMBER FIVE.

[5. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2022-705 AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT (ILA) BETWEEN THE CITY OF PARKER AND COLLIN COUNTY FOR THE DESIGN OF CITY OWNED WATER UTILITY RELOCATIONS ALONG FM 2551. ]

MR. OLSON, DID YOU WISH TO SPEAK TO THAT? YES, MADAM MAYOR AND COUNCIL, THIS ITEM IS CONCERNING AN INTERLOCAL AGREEMENT WE'RE HAVING WITH COLLIN COUNTY.

WHEN WE FOUND OUT THAT WE STILL HAD SOME MONEY AVAILABLE IN OUR, THE BOND PACKAGE FROM THE COUNTY, WE ASKED THEM TO ALLOCATE THAT TO THIS PROJECT, WHICH I THINK WAS ROUGHLY 1.2 MILLION, 1.3 MILLION FOR THIS PROJECT.

YOU KNOW, IF THERE HAPPENS TO BE ANY OVERAGES FROM THAT IN ENGINEERING FEES OR ANYTHING LIKE THAT, WE CAN'T PAY THAT THROUGH OUR AMERICAN RECOVERY FUNDS, SO WE DO HAVE ANOTHER CUSHION.

SO IT'S REALLY NOT ANY MONEY COMING OUT OF THE CITY'S COFFERS FOR THIS PROJECT.

WE'VE ALSO GONE THROUGH THIS PRETTY THOROUGHLY, SO THERE SHOULD NOT BE ANY SURPRISES.

BUT YEAH, WE WERE VERY CONSERVATIVE WITH OUR NUMBERS AND UNDERSTAND.

OKAY, MICHAEL, DID YOU HAVE A QUESTION? I DID. I JUST WANT TO MAKE SURE I UNDERSTAND, BECAUSE THE WAY THAT I READ IT, IT SAID THAT THERE'S A PROJECTED COST OF 118,000, ROUGHLY, AND THE COUNTY IS GOING TO GIVE US 59,000 OF THAT IS WHAT WE'RE GOING TO APPLY.

YES. AND THEN WE'LL HAVE THEM MAKE WE'LL MAKE UP THE DIFFERENCE WITH THE AMERICAN RECOVERY FUNDS IF NEED BE.

IT DOES SPECIFICALLY CALL OUT FOR ENGINEERING WORK, WHICH MYSELF AND LEGAL COUNSEL HAVE LOOKED AT, AND WE FEEL PRETTY SOLID WITH THAT ASSUMPTION.

OKAY. DO YOU HAVE ANY QUESTIONS, COMMENTS? I DON'T, TERRY DO YOU HAVE ANY QUESTIONS OR COMMENTS? OKAY, THEN L WOULD ACCEPT A MOTION.

MADAM MAYOR, I MOVE THAT WE APPROVE RESOLUTION NUMBER 2022-705 AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PARKER AND COLLIN COUNTY FOR THE DESIGN OF CITY OWNED WATER UTILITY RELOCATIONS ALONG FM 2551.

OKAY, IS THERE A SECOND? I'LL SECOND THAT. WE HAVE A MOTION BY COUNCIL MEMBER LYNCH AND A SECOND BY COUNCIL MEMBER MEYER TO APPROVE RESOLUTION NUMBER 2022-705. ANY FURTHER DISCUSSION? IF NOT, I'LL CALL FOR YOUR VOTE.

ALL THOSE IN FAVOR OF APPROVING RESOLUTION NUMBER 2022-705, PLEASE RAISE YOUR RIGHT HAND.

ANYONE OPPOSED? OK THANK YOU. MOTION PASSES THREE-ZERO.

NEXT IS ITEM NUMBER SIX.

[6. CONSIDERATION AND/OR ANY APPROPRIATE ACTION ON RESOLUTION NO. 2022-706 REGARDING THE ADOPTION OF A CAPITAL ASSET POLICY AND PROCEDURES. ]

[00:10:05]

MAYOR, COUNCIL, THIS ITEM I THINK WE'VE TALKED ABOUT IT IN THE PAST AND COMING UP WITH AN ASSET MANAGEMENT POLICY, THE GOAL IS TO BASICALLY PROVIDE US CONTROL AND ACCOUNTABILITY OVER OUR ASSETS THAT WE HAVE.

IF YOU READ THROUGH THE POLICY, I THINK WE TRIED TO MAKE IT GENERAL BUT SPECIFIC AT THE SAME TIME.

SO WE WEREN'T BRINGING THIS UP.

EVERY TIME THERE'S A NEW GATSBY RULE CHANGE OR ANYTHING DOWN THAT LINE OR AN AUDIT, IT FIRM CHANGES.

SO WE TRY TO MAKE IT AS GENERAL AS POSSIBLE.

AND, YOU KNOW, WE'LL TAKE ANY QUESTIONS YOU MIGHT HAVE ON THIS.

I'D LIKE TO MAKE A FIRST, I THINK THIS IS VERY WELL DONE.

IT IS DOES GIVE SPECIFIC INFORMATION TO PEOPLE TO HELP IN IDENTIFYING OR KNOWING WHAT THE POLICY IS AND HOW TO HANDLE IT.

I DO HAVE ONE SUGGESTION IN ITEM SECTION 1.3, RESPONSIBILITY. FOR AN ADDITION.

AND I'D LIKE TO SUGGEST THAT THE ADDITION BE AND IT COULD BE AT THE END OF THAT SECTION AS IT IS NOW, TO STATE THAT THE FINANCE DEPARTMENT WILL MAINTAIN THE FIXED ASSETS SYSTEM AND PROVIDE A REPORT OF CAPITAL ASSETS TO THE DEPARTMENTS ANNUALLY.

THE DEPARTMENTS WILL COMPARE THE REPORT OF CAPITAL ASSETS TO PHYSICAL ASSETS AND CONFIRM IN WRITING TO THE FINANCE DEPARTMENT THE ACCURACY OF THE LISTING, NOTING ANY DISCREPANCIES.

AND THE REASON FOR THIS IS, WHILE I THINK THE POLICY THAT'S IN HERE IS VERY GOOD.

AND BACK IN, WHAT IS THAT ITEM EIGHT OR NINE? IT IDENTIFIES CAPITAL ASSET RECORDING THAT THE FINANCE DEPARTMENT UPDATES A FIXED ASSET SYSTEM AND IT ALSO IDENTIFIES IN ANOTHER PLACE THAT THE INDIVIDUAL DEPARTMENTS CAN MAINTAIN THEIR OWN ASSET SCHEDULES.

BUT IT'S THE IT'S THE ONE THAT'S IN THE FINANCE DEPARTMENT THAT'S THE MOST CRITICAL THAT NEEDS TO BE MAINTAINED AND THE DEPARTMENTS, HAVE A RESPONSIBILITY TO BE VERIFYING THAT THE INFORMATION THAT'S IN THERE IS ACCURATE.

I HAVE NO PROBLEM WITH THAT.

I DON'T HAVE A PROBLEM WITH THAT.

AS LONG AS WE HAVE STAFF ENOUGH TO DO THAT, THAT'S MY ONLY CONCERN.

WE'VE GOT A PRETTY GOOD LIST GOING ALREADY.

IT'S ISN'T SOMETHING THEY'D BEEN WORKING ON THE LIST FOR THE LAST SEVERAL MONTHS, SO THERE'S THINGS THAT WE'RE STILL WORKING ON.

PD HAS THEIR OWN INTERNAL ASSET MANAGEMENT SYSTEM, BUT YOU KNOW, SOME OF THAT WE HAVE TO HAVE THAT ON THE MASTER REGISTRY ALSO, SO WE'LL WORK WITH THEM ON GETTING THAT ON THERE. ONE OF THE QUESTIONS THAT I HAD IS I NOTICE THAT IT PUTS THE RESPONSIBILITY OF THE INTERNAL CONTROL PROCEDURE POLICY WITH THE DEPARTMENT HEADS.

THAT REALLY SHOULD BE MAINTAINED AT A CITY LEVEL AND BE UNIVERSAL, IN MY OPINION, AS OPPOSED TO DEPARTMENTS ALL GETTING TO DETERMINE HOW THEY CONTROL THE ASSETS WITHIN THEIR DEPARTMENT. THAT GOES TO, I THINK, WHAT TERRY WAS SAYING.

WELL, AND I, I HEAR WHAT YOU'RE SAYING, AND I UNDERSTAND THE CONCERN.

HOWEVER, IT DOES, I THINK, DIRECT THEM TO THE ORDINANCES AND THE TO ALL OF THE CITY DIRECTION, TO THE GUIDELINES TO FOLLOW THOSE GUIDELINES.

IF THERE'S QUESTIONS, THEY WOULD COME TO US ON THOSE ITEMS TYPICALLY LIKE WE'RE NOT GOING TO TELL GARY DON'T HE'S JUST NOT GOING TO GO OUT AND SELL THE WHAT VAC TRUCK TOMORROW JUST BECAUSE HE WANTS TO.

THERE'S GOT TO BE A I KNOW, MAKE A DOLLAR PROFIT ON IT.

SO WE HAVE GENERALIZED POLICIES FOR THOSE.

MY CONCERN IS KIND OF A MORE CLAMPED WORDING.

I MEAN, IF WE'RE COMFORTABLE WITH THAT THE WAY THAT IT IS, MY CONCERN IS SIMILAR TO KIND OF TERRY'S RUN THAT IT ALLOWS SOME MOVE ABILITY AND THEN WE HAVE MULTIPLE DOCUMENTS KIND OF MOVING AROUND AND THERE'S NO CONSISTENCY AMONGST THE DEPARTMENTS.

THE THE MASTER LIST WILL BE HELD BY THE FINANCE DEPARTMENT OF WHAT WE HAVE AND WHAT WE HAVE.

AND I THINK WHAT TERRY IS GETTING AT IS THAT THEY GET THAT LIST EVERY YEAR AND THEY'VE CHECKED THAT REGISTRY TO MAKE SURE THAT ASSET IS STILL ON THAT.

THAT'S ALL CORRECT, BECAUSE WE RAN INTO THIS ISSUE WHEN I FIRST GOT HERE, I BELIEVE.

WELL, WE STILL HAD VEHICLES AND EQUIPMENT ON OUR INSURANCE POLICY THAT WE DIDN'T NEED.

YOU KNOW, THEY'D BEEN LONG GONE FOR FOUR OR FIVE YEARS.

[00:15:01]

THAT'S WHY THEY STARTED BUILDING A MASTER REGISTRY LIST AND WE EVEN INCORPORATED THE LEASE VEHICLES SECTION IN THERE ON THE LEASE VEHICLES SINCE WE'VE DONE THAT.

SO THAT WAS A LAST MINUTE ADDITION WE HAD TO LOOK AT.

BUT AGAIN, OVERALL, I THINK THIS IS REALLY VERY GOOD.

IT IS THE FINANCE DEPARTMENT, AS YOU MENTIONED, THE INSURANCE USES THE INFORMATION ABOUT WHAT THE ASSETS ARE AND THAT SHOULD BE COMING FROM THE FINANCE DEPARTMENT AS WELL, THE AUDITORS OR I SHOULD SAY THE AUDITED FINANCIAL STATEMENTS.

YEAH, IT'S CRITICAL THAT WE HAVE ASSURANCE THAT THOSE ASSETS TRULY ARE THERE.

AND THAT'S THE IN THE FINANCE DEPARTMENT.

AND IT HELPS US, TOO, BECAUSE THE AUDITORS ARE ALSO DOING THE DEPRECIATION SCHEDULE ON THIS ON THESE ITEMS, TOO.

SO IT HELPS US KNOWING WHAT THOSE VALUES ARE ON THOSE VEHICLES OR EQUIPMENT OR ANYTHING THAT WE MIGHT HAVE AT THAT TIME.

SO, SO CLEAR ON THE DISPOSAL OF CAPITAL ASSETS.

IT DOES SAY THAT THE FORM WILL INCLUDE THE ASSET TAG AND SHOULD BE SUBMITTED TO THE FINANCE DEPARTMENT WITHIN A REASONABLE AMOUNT OF TIME AFTER ASSET DISPOSAL.

SO DO THE DIRECTORS HAVE THE AUTHORITY TO DISPOSE OF THE ASSET BY THEMSELVES? OR DO THEY HAVE TO GO THROUGH SOME PROCESS..

IF COUNCIL'S APPROVED, LIKE I'LL USE PD WHEN WE DID A PD CAR EVERY SO OFTEN, YOU KNOW, THAT CAR IS NOT GOING BACK IN THE FLEET.

WHEN WE BUY A NEW ONE, WE KNOW THAT THAT ONE'S GETTING SOLD AT AUCTION.

THAT'S THE FAIR MARKET THAT GIVES US THE FAIR MARKET VALUE WHEN WE DO THE AUCTION.

SO AT THAT POINT, WE'D HAVE TO HAVE THE VIN NUMBER, ALL THAT INFORMATION.

AND THEN THAT'S IT'S USUALLY DONE THROUGH THE BUDGET PROCESS.

SO IF WE PURCHASE SOMETHING NEW, WE'RE SELLING IT.

BUT ANYTHING LIKE EQUIPMENT OR ANYTHING ELSE LIKE THAT, WE WOULD HAVE TO BRING THAT TO COUNCIL, LIKE CELL PHONES, ANYTHING LIKE THAT.

WE'D HAVE TO. OKAY, BUT THAT'S LIKE WE HAVE A WHOLE LOT.

THAT'S NOT WHAT THIS SAYS.

THIS IMPLIES THAT THE THE DEPARTMENT HEADS HAVE THE ABILITY TO SELL AN ASSET.

IT DOESN'T MENTION ANYTHING ABOUT THE PROCESS.

WOULD COUNCIL BE AGREEABLE TO REFERRING THIS EITHER TO LEGAL COUNSEL OR THAT ALL OF US SAID IN OUR SUGGESTIONS TO LUKE, THEY DRAW UP A NEW DEAL, INCLUDING WHAT WE WANT IN IT, AND THEN WE'LL BRING IT BACK AT THE NEXT MEETING.

BUT I'M JUST GOING TO SAY THE DISPOSAL OF THE ASSET IS IT'S ALREADY GOT TO BE APPROVED BEFORE WE CAN DISPOSE OF IT, YOU KNOW, SO, YOU KNOW, BY BUDGET OR RIGHT ON, YOU'RE LOOKING AT 9.0, AM I CORRECT? OKAY. SO MY READING OF THAT IS UP ON DISPOSAL OF THE ASSET.

IT'S NOT GIVING THEM AUTHORITY TO DO IT UNILATERALLY.

IT'S JUST UP ON THE PROPER DISPOSAL THROUGH WHATEVER METHOD THAT IS LIKE.

FOR LEASE VEHICLES, THAT'S DIFFERENT BECAUSE IT WOULD BE UNDER THE LEASE TERMS. BUT FOR OTHER THINGS, WE HAVE OUR OWN METHOD OR PROCEDURE THAT WE HAVE TO GO THROUGH FOR IT TO BE DISPOSED OF.

99.0 IS JUST UPON THAT DISPOSAL BEING DONE.

THE DEPARTMENT DIRECTOR HAS RESPONSIBILITIES THAT HE HAS TO COMPLY WITH UNDER THIS THAT IS SEPARATE AND APART FROM THE ACTUAL PROCESS TO CLEAR IT FOR DISPOSAL.

AND THIS IS JUST FINALIZING TO COME OFF THE LIST.

OKAY. I MEAN, IF THAT'S THE CASE.

BUT AND JUST LOOKING AT THIS AS A YOU KNOW, AS A SOLO ITEM, IT DOESN'T REALLY IT DOESN'T WORK FOR YOU.

YEAH. SO IF THERE ARE OTHER POLICIES AND PROCESSES IN PLACE, YOU KNOW, I DON'T HAVE A PROBLEM WITH THAT, BUT I WOULD SAY THAT PROBABLY I WOULD FEEL MORE COMFORTABLE BECAUSE I DID REVIEW THE FACT THAT IT SAYS IN ACCORDANCE WITH THE OTHER POLICIES.

AND THAT'S PART OF THE QUESTION THAT WE'VE HAD IS WE HAVE SO MANY POLICIES AND ORDINANCES, HALF OF THEM CONTRADICT THE OTHER ONES TO HAVE THAT IN THE PACKET OR AT LEAST PROVIDED SO THAT WE CAN SEE WHAT OTHER POLICIES AND ORDINANCES IS THIS REFERENCING, WHAT OTHER ONES ACTUALLY TOUCHED THIS PROCESS? OKAY. IT'S BASICALLY BEEN INTERNAL POLICIES, SO NOT WRITTEN, BUT WE CAN PUT A WHOLE SECTION IN THERE AND TO THAT DISPOSAL OF CAPITAL ASSETS IN THERE AND GO FROM THERE.

YOU HAVE NO PROBLEM WITH THAT.

WHAT WOULD COUNCIL LIKE TO DO? I THINK WE SHOULD SUBMIT OUR CHANGES AND THEN HAVE THE POLICY OR THE DOCUMENT REVISED BROUGHT BACK TO COUNCIL. OKAY.

IS THAT A MOTION? YES, I'D LIKE TO MAKE THEM, YEAH.

SO IN THAT WAY, IT WOULD BE A MOTION TO POSTPONE UNTIL EVENT CERTAIN AND THAT WOULD BE THE CHANGES BEING GIVEN TO STAFF AND THEN BROUGHT BACK.

[00:20:06]

OR WE CAN ADD THAT.

THEN I WOULD SECOND THE MOTION.

OKAY. AS AMENDED.

OKAY. WE HAVE A MOTION BY COUNCILMEMBER MEYER AND A SECOND BY COUNCIL MEMBER SLAUGHTER TO NOT PROCEED ON THIS THIS EVENING, BUT FOR EVERYONE TO EMAIL OR SOMEHOW GET YOUR SUGGESTIONS TO LUKE OLSON, OUR CITY ADMINISTRATOR WHO WILL GET WITH OUR CITY ATTORNEY TREY LANSFORD AND UPDATE THIS IN ACCORDANCE WITH THE SUGGESTIONS THAT ARE GIVEN AND WITH THE BACK UP POLICIES THAT YOU'RE TALKING ABOUT MICHAEL, IS THAT IT? COUNCIL MEMBER SLAUGHTER, WHAT CAN YOU SAY WHAT YOU WERE LOOKING FOR AGAIN? I'M SORRY. WELL, THIS REFERENCES THE OTHER POLICIES IN THE BACKUP POLICY.

WHAT MY QUESTION WAS AND YOU SAID THAT WE HAVE OTHER POLICIES WHICH WOULD GIVE THE GUIDELINES TO THE DEPARTMENT HEADS ON WHAT THEIR INTERNAL CONTROL POLICIES WOULD LOOK LIKE. THAT'S WHAT I'D LIKE TO SEE.

WELL, THAT'S WHAT WE'RE GOING TO PUT IN HERE, BECAUSE WE DON'T HAVE THAT'S ALL INTERNAL.

IT'S NEVER BEEN DONE PRIOR TO THE POLICIES TO BE RATIFIED AS WELL, BECAUSE THAT WAY IT'S CLEAR ACROSS THE BOARD EVERYBODY IS ON THE SAME PAGE.

OKAY. ARE YOU CLEAR? YES, I'M CLEAR ON THE MOTION.

YES. OKAY. HOW ABOUT YOU? OKAY. THEN AT THIS TIME, I WILL CALL FOR YOUR VOTE TO TABLE THIS UNTIL SUCH TIME AS WE GO BY.

SORRY. I'M GOING TO BE STICKY WITH YOU.

IT'S NOT A, IT'S NOT TO TABLE, IT'S TO POSTPONE.

TO POSTPONE THIS UNTIL SUCH TIME AS YOU'RE READY FOR IT TO COME BACK TO COUNCIL.

CAN I DO THAT WITHOUT PUTTING A SPECIFIC.

IT WOULD BE TO THE POSTPONED TO THE EVENT CERTAIN, AND THAT'S THE CHANGES BEING MADE AND BROUGHT BACK TO COUNCIL YES.

OKAY. OK, THEN AT THIS TIME I WILL ASK FOR YOUR VOTE.

ALL THOSE IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.

ALL THOSE OPPOSED.

OKAY. THIS IS POSTPONED UNTIL SUCH TIME AS WE COMPLY WITH THE MOTION AND BRING IT BACK TO COUNCIL.

OKAY. NEXT, WE HAVE UPDATES. AND MR. OLSON, YOU WANT TO START US OUT?

[7. UPDATE(S): ANY COMMITTEE UPDATES, AS NEEDED. MONTHLY/QUARTERLY REPORTS ]

AND THEN UPDATE ON 2551.

THERE REALLY ISN'T ANY UPDATE.

CONTRACTORS ARE TRYING TO MOVE AS QUICKLY AS POSSIBLE.

THE HEAT'S KILLING THEM.

SO THERE MIGHT BE A DELAY ABOUT THAT.

AND THERE IS NOT MUCH FORWARD PROGRESS AT THE MOMENT.

YEAH. SO IT'S PRETTY MUCH CONTRACTORS ARE JUST MOVING.

OK, MICHAEL, WHAT IS GOING ON WITH THE COMP PLAN, PLEASE? SURE. THERE'S REALLY NOTHING IS GOING TO CHANGE AS FAR AS THE TIMELINE THAT I EXPECT TO HAVE THIS COMPLETED.

BUT WE'VE RUN INTO THE ISSUES OF THE LAST THREE MEETINGS.

NOBODY'S SHOWING UP DURING THE SUMMER BECAUSE EVERYBODY'S GONE.

AND THE LAST MEETING THAT WE HAD, I STARTED GETTING ALL OF THE EMAILS IN.

I'M OUT OF TOWN, I'M OUT OF TOWN, I'M OUT OF TOWN.

AND IT WOULD HAVE BEEN A MEETING OF ONE.

ON TOP OF THAT, UNEXPECTEDLY, I LOST MY SECRETARY WHO DECIDED TO UP AND SELL HER HOUSE AND MOVE.

AND SO I'M IN THE PROCESS OF TRYING TO RESOLVE THAT.

NOTHING IS SLOWING DOWN ON THIS.

BUT I DID GET ASKED BY A COUPLE OF THE COMMITTEE MEMBERS, WHICH WERE KIND OF THE ONLY ONES WHO WERE SHOWING UP BESIDES MYSELF, THAT UNTIL WE HAVE THE CODES AND THAT THERE'S NOT REALLY A WHOLE LOT THAT THEY CAN DO BECAUSE I'M TAKING THE SPEARHEAD ON RETYPING AND DOING THAT.

AND I KNOW COUNCIL MEMBER MEYER HAS OFFERED TO HELP AND I THINK SHE'S WORKING ON IT, BUT WE'RE GETTING THROUGH THAT PORTION OF IT.

THINGS ARE STILL MOVING ALONG.

THERE'S JUST NOT REALLY A VIABLE POINT IN HAVING AN OFFICIAL MEETING UNTIL WE GET THROUGH THAT.

I GET THE MAPS THAT I'M BEING TOLD ARE THEY'RE COMING, THEY'RE ON THEIR WAY.

AND ONCE WE GET THOSE, THOSE GET ADDED TO IT.

THE CODE, SAME THING.

[00:25:02]

BUT I DON'T EXPECT THIS TO SLOW DOWN ANYTHING.

I STILL BELIEVE THAT I WILL HAVE THIS TO THE COMMITTEE TO GO TO P AND Z BY THE END OF THE YEAR AND THEN HOPEFULLY THE COUNCIL BY JANUARY OF 23.

YES. [INAUDIBLE] TO THINK OF THE YEAR TO SEE TO MAKE SURE THAT WAS RIGHT.

SO YEAH, ASSUMING MEETINGS ROLL OUT, YOU KNOW THAT EVERYTHING WORKS OUT BY THE END OF THE YEAR.

BUT THAT IS MY ANTICIPATION.

THIS WILL NOT SLOW ANYTHING DOWN.

IT WAS JUST ALMOST A WASTE OF EVERYBODY'S TIME TO HAVE A MEETING WHERE I'M THE ONLY ONE WHO SHOWS UP.

ANY COMMENTS? QUESTIONS? I DO HAVE A COMMENT REGARDING THIS.

I WOULD LIKE TO OFFER I'M OFFERING TO HELP YOU MOVE THIS ALONG AND MAYBE APPROACH IT FROM A LITTLE A LITTLE DIFFERENTLY THAN IT'S CURRENTLY BEING HANDLED.

NOT TO SAY THAT YOU'RE NOT HANDLING IT RIGHT OR ANYTHING, BUT SO I THINK THAT IT WOULD BE WORTHWHILE TO HAVE A MEETING.

AND JUST I'D LIKE TO BE ABLE TO PRESENT THE IDEAS THAT I CAME UP WITH.

AND, AND I DON'T WANT TO SIDETRACK WHAT YOU'RE WHAT YOU'RE CURRENTLY DOING.

BUT ON THE OTHER HAND, IF THERE ARE OTHER THINGS THAT COULD BE DONE IN THE MEANTIME TO HAVE ACTUALLY A FINISHED PRODUCT, I HOPE YOU'RE OPEN TO THAT.

ABSOLUTELY. I'M MORE THAN OPEN.

AND I KNOW THIS IS AN ADVISORY COMMITTEE, SO CALLING A MEETING IS FAIRLY SIMPLE SO I CAN DO THAT AND I'M HAPPY TO.

JUST UNDERSTANDING THAT MOST LIKELY IT WILL BE YOU, I AND LUKE.

BECAUSE AGAIN, EVERY TIME I'VE CALLED ONCE SINCE APRIL, THAT'S BEEN IT, EXCEPT WITH THE ADDED OF THE SECRETARY WOULD SHOW UP AND SHE'S NOW GONE. SO IT'S REALLY JUST KIND OF ME, BUT I'M HAPPY TO DO THAT.

I HAVE BEEN TOLD BY EVERYBODY THAT THEY PLAN TO RE-PARTICIPATE ONCE SCHOOL GOES BACK IN AROUND THE SEPTEMBER TIMEFRAME.

BUT I'M HAPPY TO CALL ONE BEFORE THEN AND WE CAN MEET AND GO OVER WHAT YOU'RE WORKING ON.

I'M ALWAYS OPEN TO SUGGESTIONS AND WOULD NEVER SAY THAT I KNOW THE 100% WAY TO DO THIS.

I JUST WANT TO GET SOMETHING DONE.

OKAY. I'D APPRECIATE THAT.

OKAY. I HAVE A COMMENT ON CIP.

HOLD ON, TERRY.

I PROMISED I WOULD.

THERE IT IS. COUNCIL MEMBER REED, WHO WASN'T ABLE TO BE HERE TONIGHT, INDICATED THAT HE WOULD LIKE TO SAY ON THE CAPITAL IMPROVEMENT PROGRAM THAT THE COMMITTEE IS STILL WAITING ON SOME FEEDBACK ON THE ROAD CORE SAMPLES AND HE WOULD LIKE VERY MUCH TO SEE THAT BE MOVED FORWARD.

NOW, TERRY, AND WE HAVE RECEIVED AND I DID SHARE THAT WITH JIM.

WE RECEIVED THE PROPOSAL FROM THE GEOTECHNICAL ENGINEER.

SO WE'VE GOT FAITH STEP ONE.

AND GARY AND I ACTUALLY HAD A VERY GOOD DISCUSSION TODAY OF HOW WE CAN PUT SOMETHING TOGETHER AND IN A PRESENTABLE FORMAT.

AND SO THE NEXT STEP WILL BE THE COMMITTEE WILL KIND OF DISCUSS THAT FORMAT OF HOW WE PUT THINGS TOGETHER AND PULL SOME OF THE BASIC CORE DATA AND THEN BRING IT BACK TO COUNCIL FOR COUNCIL TO TAKE A LOOK AND SEE WHERE WHAT DIRECTION WE SHOULD BE GOING IN. OKAY.

GOT AN EMAIL FROM YOU OR WE TALKED.

I DON'T REMEMBER WHICH OFF THE TOP OF MY HEAD REGARDING A WORKSHOP ON CIP AND WE'RE IN THE PROCESS OF TENTATIVELY SCHEDULING THAT. DO YOU WANT TO HAVE A COMMITTEE MEETING FIRST OR DO YOU WANT TO GO FORWARD WITH THE WORKSHOP FIRST? I THINK A COMMITTEE MEETING WOULD BE MORE FRUITFUL, HONESTLY, TO PULL TO GET MORE OF A PRESENTATION.

THE HAVE THE RIGHT INFORMATION TO PRESENT SO THAT EVERYBODY CAN CAN TAKE A LOOK AND TRULY DIGEST WHAT WE'RE WHAT WE'RE SAYING.

DOES THAT SOUND RIGHT, GARY? OKAY, THEN, PATTY, WOULD YOU PUT CIP WORKSHOP ON A FUTURE AGENDA ITEM? SO IT IS THERE, LET US KNOW WHEN YOU'RE READY.

THANK YOU. OK AND GARY AND LUKE.

YEAH, WERE VERY HELPFUL.

WE REALLY DID WORK A GOOD BIT ON THIS SINCE THE LAST COUNCIL MEETING TRYING TO TO GET BACK ON TRACK.

SO SO OUR GOAL IS, IS TO GET BACK ON TRACK AS QUICKLY AS WE CAN, BUT BRING THE PROPER INFORMATION TO COUNCIL SO THAT ACTION CAN BE

[00:30:08]

OKAY. ANY OTHER COMMITTEE UPDATES? CINDY, DO YOU HAVE ANY OR.

NO, I DON'T HAVE ANYTHING THANK YOU.

OKAY. WERE THERE ANY QUESTIONS ON THE BUILDING, ON THE MONTHLY REPORTS FROM THE DEPARTMENTS? I HAVE A COMMENT ON THE REPORTS.

I THINK THEY'RE ALL DONE VERY WELL AND I THINK IT'S PARTICULARLY HELPFUL TO SEE A HISTORIC COLUMN AS FAR. SO WE HAVE A POINT OF COMPARISON, AND I KNOW THE POLICE DEPARTMENT AND FINANCE AND REPUBLIC, ALL OF THEM HAVE THAT EXCEPT FOR THE BUILDING PERMITS AND THE CODE REPORTS.

AND I THINK IN THE PAST, I MEAN, DISTANT PAST, WE HAD A COLUMN SO WE CAN COMPARE WHAT'S HAPPENING CURRENTLY TO WHAT HAPPENED LAST QUARTER OR LAST YEAR.

IS IT POSSIBLE, GARY, TO ADD THAT TO THAT REPORT? I WOULD IMAGINE SO YEAH.

LET US I THINK CODE ENFORCEMENT.

I HAVE TO SEE WHAT THE BUILDING PERMIT SOFTWARE CAN DO AND CAN'T DO.

I'M PRETTY SURE WE CAN DO YEAR OVER YEAR.

I THINK THE REASON WE HAD STOPPED THE YEAR OVER YEAR FOR A WHILE WAS BECAUSE THE WHOLE TRANSITION AND LET ME SEE WHAT WE CAN DO ON THAT.

EVEN THE CODE ENFORCEMENT WOULD BE HELPFUL BECAUSE THINGS ARE LEFT PENDING AND THEN THE NEXT REPORT COMES OUT.

AND WE DON'T KNOW IF THOSE INDIVIDUAL ITEMS WERE RESOLVED OR I MEAN, THEY I GUESS THEY JUST DISAPPEAR OFF THERE.

BUT BUT THERE'S NO STATUS OF IF THEY WERE RESOLVED AND HOW THEY WERE RESOLVED.

YEAH, WE CAN GET WITH CHAD AND SEE WHAT HAPPENS.

ANYTHING ELSE ON THE ON THE MONTHLY REPORTS? ANY OTHER FUTURE AGENDA ITEMS? OK. THEN AT THIS TIME WE WILL RECESS TO CLOSED EXECUTIVE SESSION IN ACCORDANCE WITH

[EXECUTIVE SESSION ]

GOVERNMENT CODE SECTION 551.0712, CONSULTATION WITH THE ATTORNEY ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER OPEN MEETINGS ACT.

WE ARE RECESSING AT 7:33.

AT THIS TIME WE ARE RECONVENING THE REGULAR CITY COUNCIL MEETING AT THE CITY OF PARKER ON JULY 20TH, EXCUSE ME, JULY 19, 2022. IT IS 8:49.

COUNCIL, I WILL ASK, IS THERE ANY ISSUES APPROPRIATE ACTION DELIBERATION FROM THE EXECUTIVE SESSION? NO MADAM MAYOR.

OK ARE THERE ANY OTHER ISSUES AT ALL? NO MADAM MAYOR? SHOULD I JUST THIS ONCE ASKED FOR A MOTION TO ADJOURN.

JUST TO MESS HIM UP.

I'M MESSING WITH.

OK WE ARE, WE ALL KNOW NO MOTION TO YOU DON'T WANT TO ADJOURN? IS THAT IT, MR. SLOAN? WE ARE ADJOURNED.

IT IS 8:50.

FOR CLARIFICATION, IF SHE REFUSES TO ADJOURN, CAN I?

* This transcript was compiled from uncorrected Closed Captioning.